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May 24
2017

Benefits Coordinator/HR Compliance Coordinator –...

Our client, a Leading Brand Marketing Firm, is seeking a Benefits Coordinator/HR Compliance Coordinator to join their team!  This is a temp-to-perm position that is perfect for someone with excellent problem solving abilities who enjoys HR/Compliance. In this role, you...
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May 24
2017

Interim Director of Risk Management - Distinguishe...

A reputable and distinguished real estate management company in Los Angeles is looking for a Director of Risk Management to join their team on a temporary basis. This person will be responsible for executing the company’s insurance programs throughout all...
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May 24
2017

Administrative and Office Assistant – Leading La...

Our client, a Leading Law Firm located in San Francisco, has an immediate need for an energetic and enthusiastic Administrative and Office Assistant to join their close-knit office. You will be responsible for streamlining daily office operations as you support...
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May 24
2017

HRIS Administrator – Real Estate Development Com...

Our client, a Real Estate Development Company, is seeking a highly organized HRIS Administrator to join their corporate office. The HRIS Administrator will be responsible for overseeing the administrative and systems’ support duties for the department. This position requires a...
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May 23
2017

Executive Assistant to CEO – Leading Pre IPO Tec...

Our client, a Leading Pre-IPO Tech Startup, is seeking an Executive Assistant to their CEO!  This is an excellent opportunity for someone looking to start on the ground floor with an organization that offers fantastic benefits and great company culture....
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May 23
2017

Office Coordinator – Prestigious Finance Firm - ...

A prestigious finance firm located in Palo Alto, CA is looking for a hardworking and dynamic Office Coordinator to join their team on a full-time basis. The company offers competitive benefits and a lively work culture. The Office Coordinator would...
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May 23
2017

Program Assistant – Renowned Nonprofit Organizat...

Our client, a Renowned Nonprofit Organization, is seeking a Program Assistant to join their Donor Relations team at their offices near Grand Central Station!  This is a fantastic opportunity to do meaningful work for an organization that offers excellent benefits...
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May 22
2017

Recruiting Coordinator - Innovative Technology Sta...

An innovative and fast-growing technology start-up in Palo Alto is looking for a Recruiting Coordinator to join their team on a temporary basis. This is a long-term contract role with the potential to extend depending on company needs and candidate...
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May 22
2017

Office Manager - Online Advertising Company - $18-...

Our client, an online advertising company located in the heart of San Francisco, is looking for a temporary Office Manager to start ASAP on their team. This is a part-time, 20 hours/week position that is potentially temp to perm.  ...
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May 22
2017

Account Executive - Growing Lifestyle Public Relat...

Our client, a growing Public Relations Firm in Hollywood, is looking for a professional and forward-thinking Account Executive to join their growing team. The ideal candidate is ready to jump into a managing role to gain leadership skills and learn...
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May 19
2017

Executive Assistant to C-suite Executive and Recru...

Our client, a World Renowned Finance Firm, is seeking an Executive Assistant to a C-suite Executive and their Recruiting Team at their downtown San Francisco office. In this role, you will provide top-notch support to the Executive and Recruiting Team...
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May 19
2017

Executive Assistant to Dynamic Marketing Team

Innovative Professional Services Firm is seeking an Executive Assistant to support their dynamic Marketing Team in their beautiful office in Downtown San Francisco! The Executive Assistant will interface with clients on behalf of the Marketing Team, as well as performing...
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May 19
2017

Short-Term/Part-Time Temporary Summer Jobs Availab...

Are you in between jobs, off from college, awaiting grad school or bar results, seeking part-time work while auditioning, just starting out in the work force, or returning after a long break? Our amazing clients need your help! We are...
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May 19
2017

Executive Assistant at Esteemed Venture Capital Fi...

Our client, a Highly Esteemed Venture Capital Firm on the Peninsula is seeking a professional, organized, and hard-working Executive Assistant to support a team of professionals in their fast-paced corporate office. This is a wonderful opportunity to work with a...
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May 19
2017

EA to Client Relations/Marketing – International...

International Hedge Fund is seeking an Executive Assistant to support their Client Relations and Marketing team in their Midtown office! The Executive Assistant will support a small team with a variety of operational tasks to optimize office efficiency. This individual...
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May 19
2017

Administrative Assistant to Global Professional Se...

World-Renowned Professional Services Firm has a need for an Administrative Assistant to provide support to their team in San Francisco! The Administrative Assistant will perform a variety of administrative duties for a team of executives that will streamline office operations...
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May 19
2017

Executive Assistant – Mission-driven Biotech Com...

Our client, a rapidly growing Biotech Company in South San Francisco, is actively seeking an experienced Executive Assistant to provide excellent organization and project management for a C-level executive and their team. This is an excellent opportunity for an adaptable...
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May 19
2017

Executive Assistant –Prominent Investment Firm ...

Prominent investment firm in San Francisco is seeking an Executive Assistant to join their fast-paced and collaborative office! This position is ideal for a sharp, adaptable, and quick-thinking candidate looking to partner with a high-performing, fun and charismatic executive team....
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May 19
2017

Executive Assistant for Extraordinary Private Equi...

Our client, an extraordinary Private Equity Firm with beautiful offices in the Presidio, is currently seeking an organized Executive Assistant to support a dynamic C-suite executive. As the Executive Assistant, you will provide all aspects of administrative support to assist...
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May 19
2017

Executive Assistant/Office Manager – High-Growth...

Our client, a well-funded, innovative, and rapidly growing tech startup on the Peninsula has a need for a proactive Executive Assistant/Office Manager to join their team. In this integral, highly-visible role, you will provide administrative support to the two successful...
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May 18
2017

Sales Representative – Premier Entertainment Ser...

Our client, a Premier Entertainment Professional Services Firm in Los Angeles, is currently seeking a highly motivated and driven Sales Representative who possesses a passion for connecting with others and driving the goals of an organization.   This role is...
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May 18
2017

Executive Assistant – Top-Tier Private Equity Fi...

Top-Tier Private Equity Firm with offices in San Francisco is seeking an experienced Executive Assistant to provide right-hand support to two Managing Directors by taking ownership of a variety of administrative and executive support duties. Your ability to proactively anticipate...
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May 18
2017

Executive Assistant – Leading Private Equity Fir...

Our client, a Leading Private Equity Firm, is seeking an outstanding Executive Assistant to join their team at their offices in Menlo Park!  This is a great opportunity to work for a firm that offers outstanding benefits, great company culture...
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May 17
2017

Executive Assistant/Office Manager – Top Boutiqu...

Our client, a Top Boutique Investment Firm, is seeking an Executive Assistant/Office Manager to join their team! This is a great opportunity to work for a stable, family oriented firm that offers excellent benefits and great work/life balance. Responsibilities: Answering...
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May 17
2017

Personal Assistant to High-Profile Client – Bay ...

Our client, a High-Profile Couple, is seeking a personable, organized, and polite Personal Assistant to provide high-level personal support and oversee the efficient operation of their home. The ideal candidate is engaging and meticulous, enjoys working in a home environment,...
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May 17
2017

Executive Assistant to IR/ Marketing Team – Lead...

Our client, a Leading Private Equity Firm with offices in San Francisco, is seeking a driven Executive Assistant to support their IR and Marketing Team. The Executive Assistant will oversee administrative tasks on behalf of the team to streamline office...
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May 17
2017

Executive Assistant – Leading Tech Startup -- $9...

Our client, a Leading Tech Startup in San Francisco, is currently seeking an organized Executive Assistant to join their collaborative team!  As the Executive Assistant, you will support a team of executives by coordinating a variety of administrative and logistical...
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May 17
2017

Executive Receptionist—Global Real Estate Firm...

Global Real Estate Firm is looking for an Executive Receptionist to start immediately at their corporate offices in Midtown. You will be sitting at reception assisting with greeting guests and answering phones, but also responsible for supporting a team with...
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May 16
2017

Project and Events Associate – Leading Nonprofit...

A Leading Nonprofit Organization is actively seeking a sharp, detail-oriented Project and Events Associate to join their Los Angeles team. This is an exciting opportunity for a hardworking individual who is passionate about education and nonprofit work. This is a...
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May 16
2017

Sr. Administrative Assistant – High End Luxury G...

Our client, a High End Luxury Goods Brand, is seeking a Senior Administrative Assistant to join their team at their offices in Corte Madera! In this position, you will be supporting the Executive Assistant to one of the Co-Presidents of...
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May 16
2017

Administrative/HR Assistant – High End Luxury Go...

Our client, a High End Luxury Goods Brand, is seeking an Administrative/HR Assistant to join their team at their Headquarters in Corte Madera!  This is an ASAP temp-to-hire position. In this position, you will play a dual role by providing...
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May 16
2017

Front Office Coordinator – Leading Nonprofit Org...

A Leading Nonprofit Organization is actively seeking a sharp, detail-oriented Front Office Coordinator to join their Los Angeles team. This is an exciting opportunity for a hardworking individual who is passionate about education and nonprofit work. This is a detail-oriented...
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May 16
2017

Executive Assistant – Professional Services Firm...

Our client, a Leading Global Professional Services Firm, has an immediate need for a dedicated Executive Assistant to join their close-knit, collaborative team on the Westside. The Executive Assistant is an integral part of the team, and will have a...
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May 16
2017

Executive Assistant to Cutting-Edge Private Equity...

Our client, a Cutting-Edge Private Equity Firm, has an excellent opportunity for a sharp and savvy Executive Assistant to support their Westside Los Angeles team. The ideal candidate will be an eager and outgoing individual who thrives working on team-based...
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May 16
2017

Administrative Assistant - Private Investment Firm...

Midtown East Manhattan Private Investment Firm seeks an Administrative Assistant to the Associates to start ASAP! Temp-to-perm, 90 day evaluation period. Excellent benefits and bonus eligible upon permanent placement. Daily responsibilities include: • Answering phones • Handling correspondence • Calendar...
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May 16
2017

Administrative Receptionist—Boutique Hedge Fund ...

Our client, a Boutique Hedge Fund, is looking for an Administrative Receptionist to start immediately at their corporate offices in Midtown. Temp-to-perm, 90 day evaluation period. Excellent benefits and bonus eligible upon permanent placement. Daily responsibilities include:  • Managing complex...
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May 16
2017

Temporary Executive Assistant Jobs Available! $25-...

Are you in between jobs, off from college, awaiting grad school or bar results, seeking part-time work while auditioning, just starting out in the work force, or returning after a long break? Our amazing clients need your help! We are...
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May 15
2017

Project Manager, Field Installations – Global Re...

Our client, a Leading Global Retail Brand with corporate offices in the San Francisco Bay Area, is currently seeking and detail-oriented and process-driven Project Manager to support their Field Installation initiatives on a temp-to-perm contract. This extensive, hands-on role is...
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May 15
2017

Junior HR Generalist – Global Hedge Fund - $70-$...

Our client, a Prominent Global Hedge Fund, is seeking a Junior HR Generalist to join their HR team at their SoHo office! The ideal candidate will have experience working in HR, preferably within financial services. In this role, you will...
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May 12
2017

Administrative Assistant – High End Luxury Goods...

Our client, a High-End Luxury Goods Retailer, is seeking an Administrative Assistant to join their team in Corte Madera. This is an amazing, high-profile opportunity that offers great potential for growth. The ideal candidate for this role is a meticulous,...
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May 11
2017

Executive Assistant – Global Corporate Retailer ...

Our client, a Global Corporate Retailer in San Francisco, is seeking an Executive Assistant to join their team. This is an ASAP long-term contract with perm potential for the right candidate. The Executive Assistant will support a busy executive by...
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May 11
2017

Administrative Assistant – Leading Financial Con...

Our client, a Leading Financial Consulting Firm, is seeking an Administrative Assistant to join their team! In this role, you will provide administrative support to the firm’s leadership and professionals in order to manage daily work flow and aid in...
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May 09
2017

Administrative Assistant – Private Equity Firm ...

Midtown East Manhattan Private Equity Firm seeks an Administrative Assistant to Associates/Receptionist to start ASAP! Temp-to-perm, 90 day evaluation period. Excellent benefits and bonus eligible upon permanent placement. Daily responsibilities include: Answering phones Handling correspondence Calendar management on Outlook Preparing...
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May 09
2017

Executive Assistant – Global Finance Firm – Lo...

Our client, a Prestigious Global Finance Firm in Midtown Manhattan, is seeking an Executive Assistant for a 4-6 month assignment. This role provides high level support to a team of executives. Daily responsibilities include:  • Calendar management on Outlook •...
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May 09
2017

Receptionist/Administrative Assistant—Financial ...

Our client, a Financial Services Firm, is looking for a Receptionist/Administrative Assistant to start immediately at their corporate offices in Midtown. You will be sitting at reception assisting with greeting guests and answering phones, but also responsible for supporting a...
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May 09
2017

Client Services Coordinator– Wealth Management F...

Our client, a leading global Wealth Management Firm, is seeking a dedicated and professional Client Services Coordinator to join their vibrant office in West Los Angeles. The Coordinator plays an integral role in this collaborative team, assisting a high performing...
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May 09
2017

Administrative Receptionist—Boutique Hedge Fund-...

Our client, a Boutique Hedge Fund, is looking for an Administrative Receptionist to start immediately at their corporate offices in New York. This role is highly visible, and the right candidate is poised, professional, well-spoken, and eager to learn. This...
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May 08
2017

Legal Policy Agent – Prominent Social Media Outl...

Our client, a Prominent Social Media Outlet, is seeking a Legal Policy Agent to join their Legal Policy team at their San Francisco headquarters! This role is focused primarily on privacy and intellectual property rights, government and law enforcement requests,...
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May 08
2017

Executive Assistant to General Counsel – Prestig...

Our client, a Prestigious Private Equity Firm, is seeking a dynamic self-starter to fill the role of Executive Assistant to support the Legal and Compliance Team.  This position will specifically support the General Counsel, Deputy General Counsel and the Chief...
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May 05
2017

Executive Assistant to Incredible Tech Company-- $...

Our client, an Incredible Tech Company, is seeking a highly-organized and proactive Executive Assistant to join their offices on the Peninsula. This is an amazing opportunity to work with a world-renowned tech giant that offers a fast-paced and fun office...
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May 05
2017

Executive Assistant to Founder – Innovative Tech...

Our client, a Leading Tech Startup in Palo Alto, is seeking an organized Executive Assistant to provide support to their Founder. This is an excellent opportunity to join a fast-paced, dynamic and growing company!  In addition to handling a variety...
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May 04
2017

Executive Assistant – Leading Technology Company...

Leading Technology Company is seeking a highly organized and efficient Executive Assistant to join their offices on the Peninsula. The Executive Assistant will perform a variety of administrative tasks to support a team of busy executives to ensure that daily...
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May 04
2017

Personal Assistant – Renowned Tech Company - $85...

Renowned Tech Company in Berkeley is actively seeking an organized, self-directed, and experienced Personal Assistant to support the personal and household activities of the principal and their family. The Personal Assistant will provide high-level support to the Executive by handling...
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May 04
2017

Executive Assistant – Renowned Private Equity Fi...

Our client, a Renowned Private Equity Firm, has an immediate need for a dedicated and proactive Executive Assistant to provide top-notch support in their San Francisco office. The Executive Assistant will take charge of a variety of crucial executive support...
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May 04
2017

Executive Assistant – Prominent Law Firm - $90K

Our client, a Prominent Law Firm in San Francisco, is actively seeking a diligent and driven Executive Assistant to support the firm’s Partners. In this vital and fast-paced support role, you will streamline all business activities and ensure the Executive’s...
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May 03
2017

Administrative and Office Assistant – Leading La...

Our client, a Leading Law Firm located in San Francisco, has an immediate need for an energetic and enthusiastic Administrative and Office Assistant to join their close-knit office. You will be responsible for streamlining daily office operations as you support...
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May 03
2017

Executive Assistant – Innovative Healthcare/Tech...

Our client, an Innovative Healthcare/Technology Investment Firm in Manhattan, is seeking a bright, polished, and proactive Executive Assistant to support their team. This is an amazing opportunity to partner with a firm that offers exceptional benefits, a collaborative, tight-knit culture,...
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May 03
2017

Data Coordinator/Ad Operations – Leading Startup...

Leading Startup in San Francisco has an immediate need for a Data Coordinator to join their team. The ideal candidate for this role is a detail-oriented professional with experience in data abstraction and management. Responsibilities: Maintaining operational KPI reporting and...
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May 02
2017

Office Manager – Leading Tech Startup in Mountai...

Our client, a Leading Tech Start-Up, is actively seeking a polished and organized Office Manager to streamline administrative and operational procedures for their Peninsula office. The Office Manager will oversee the daily functions of the office and work with the...
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May 01
2017

Administrative Assistant – Leading Nonprofit Org...

Leading Nonprofit Organization firm located in Midtown Manhattan is seeking an Administrative Assistant to support a team. Temp-to-perm, 90 day evaluation period. Excellent benefits and bonus eligible upon permanent placement. Responsibilities/Qualifications:  • Bachelor’s degree required • At least 1-2+ years...
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May 01
2017

Short-Term/Long-Term Temporary Spring Jobs Availab...

Are you in between jobs, off from college, awaiting grad school or bar results, seeking part-time work while auditioning, just starting out in the work force, or returning after a long break? Our amazing clients need your help! We are...
APPLY
Apr 26
2017

Talent Management Assistant – Global Beauty Comp...

Global Beauty Company has an immediate need for a Talent Management Assistant to join their team. The Talent Management Assistant will be responsible for providing support to the Human Resources team with a variety of HR related tasks. 2-4 years...
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Apr 26
2017

Merchandise Coordinator – High-End Home Goods Fi...

Our client, a High-End Home Goods Company in Corte Madera, has an immediate need for a Merchandise Coordinator to join their office. This is an amazing long term contract opportunity with excellent growth potential for a process-driven and resourceful professional...
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Apr 25
2017

Multiple Openings! Customer Service Representative...

Our client, a Global Marketing Brand, is seeking multiple helpful, personable, and driven Customer Service Representatives to join their thriving corporate team in Torrance, CA. This position is ideal for a detail-oriented candidate with a warm, customer service-driven approach and...
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Apr 25
2017

Multiple Openings! Bilingual Data Entry Assistant-...

Our client, a firm located in Torrance, CA, has an immediate opening for a Data Entry/ Office Assistant.  This is an ideal opportunity for an upbeat and engaging candidate who is eager to gain experience with a firm that fosters...
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Apr 25
2017

Executive Assistant – Global Investment Firm –...

Midtown Manhattan prestigious Global Investment Firm seeks an Executive Assistant for a six month assignment. This role provides high level support to a team of executives. Daily responsibilities include:  • Calendar management on Outlook • Preparing and processing expenses •...
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Apr 25
2017

Operations/HR Manager - Private Equity Firm - Long...

Midtown Manhattan Leading Private Equity Firm seeks an Operations Manager to streamline administrative and operational procedures. This is a 5-6 month temporary assignment. Must be available to start ASAP and commit through the end of October. Daily responsibilities include:  •...
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Apr 25
2017

Executive Assistant - Global Consulting Firm - $70...

Global Consulting Firm is in need of an enthusiastic Executive Assistant to join their team in Menlo Park. This is a great opportunity to apply your exceptional writing, editing, and organizational skills as you provide top-notch administrative support to the...
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Apr 25
2017

Planning and Production Coordinator - Global Food ...

Our client, a Global Food Manufacturer and Distributor, is seeking a Planning and Production Coordinator to join their team in San Francisco. The Coordinator will be responsible for developing and maintaining up-to-date inventory reports, as well as performing a variety...
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Apr 24
2017

Accountant – Prestigious Retail Company - $34/hr

Our client, a Prestigious Retail Company in San Francisco, is currently seeking a proficient Accountant to join their successful team! This is a 3 month contract opportunity with perm potential for the right candidate. Responsibilities: Create and update data and...
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Apr 21
2017

Administrative Coordinator - Top Wealth Management...

Our client, a Top Wealth Management Firm in West Los Angeles, is seeking an Administrative Coordinator to join their collaborative, high-energy team. The ideal candidate will value high attention to detail and possess effective interpersonal skills to navigate client transactions...
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Apr 21
2017

Career Development Assistant - $45K-$50K + OT + Bo...

Our client, a Global Management Consulting Firm, is actively seeking a sharp and professional Career Development Assistant to support their incredible office in New York. The Assistant will act as the right-hand support to the Career Development Lead and play...
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Apr 21
2017

Multiple Openings! Member Services Representative ...

Our client, a Global Marketing Brand, is seeking multiple helpful, personable, and driven Customer Service Representatives to join their thriving corporate team in Torrance, CA. This position is ideal for a detail-oriented candidate with a warm, customer service-driven approach and...
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Apr 20
2017

Executive Assistant – Prestigious Financial Firm...

Prestigious Financial Firm in San Francisco is seeking an enthusiastic and proactive Executive Assistant to support their team in the Bay Area. As the Executive Assistant, you will play a vital role overseeing day-to-day logistics for a team of high-level...
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Apr 20
2017

Executive Assistant to CEO and Operations Team –...

Our client, a Leading National Real Estate Firm with offices in the Valley, is looking for a meticulous Executive Assistant with a sharp administrative skillset, a strong work ethic, and a dedication to producing quality results. The Executive Assistant will...
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Apr 20
2017

Benefits and HRIS Coordinator – Leading Consulti...

Our client, a Leading Consulting Firm, is actively seeking a HRIS Manager to join their team in San Francisco on a temp-to-perm basis. In this role, you will oversee the Benefits and HRIS administration to support Human Resources goals and...
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Apr 19
2017

Executive Assistant – Global Investment Firm -- ...

Our client, a Leading Global Investment Firm in San Francisco, is looking for an enthusiastic Executive Assistant to provide administrative and operational support to a large team of top-performing investment professionals. In this role, you will use your exceptional multitasking...
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Apr 19
2017

Advertiser Success Specialist – Global Social Me...

Our client, a Global Social Media Platform in San Francisco, is seeking an Advertiser Success Specialist to join their team on a 6-month contract. The Advertiser Success Specialist will work to resolve any issues related to advertising policies, campaign performance,...
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Apr 19
2017

Executive Assistant to Advisory Team – Boutique ...

Our client, a Boutique Investment Firm, is actively seeking a diligent, professional and sharp Executive Assistant to support their Advisory Team in their gorgeous New York office. In this role, you will be supporting an incredible team of Executives including...
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Apr 18
2017

Reporting Analyst/ Cyber Fraud – Leading Beauty ...

Our client, a Leading Beauty Retailer, is seeking a Reporting Analyst/ Cyber Fraud to join their E-commerce team in San Francisco on a temp to perm basis. In this vital role, you will streamline all fraud analysis and prevention activities...
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Apr 18
2017

Executive Assistant/ Research Assistant – Leadin...

Our client, a Leading Private Equity, has an immediate need for an Executive Assistant/ Research Assistant to join their team on a six month contract basis. Temp to perm for the right candidate. In this role, you will provide administrative...
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Apr 17
2017

Administrative Assistant – Luxury Home Goods Com...

Luxury Home Goods Company has an immediate need for an Administrative Assistant to join their team in Corte Madera on a temp-to-perm basis. The Administrative Assistant will be responsible for streamlining daily office operations and performing a variety of administrative...
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Apr 17
2017

Executive Assistant – Dynamic Non-Profit – $70...

Our client, a Dynamic Non-Profit Organization on the Westside, is actively seeking an engaged and articulate Executive Assistant to build a career with this established organization. The ideal candidate is a personable and poised go-getter who isn’t afraid to take...
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Our client, a Leading Brand Marketing Firm, is seeking a Benefits Coordinator/HR Compliance Coordinator to join their team!  This is a temp-to-perm position that is perfect for someone with excellent problem solving abilities who enjoys HR/Compliance.

In this role, you will handle the day-to-day coordination of employee benefits and 401K, acting as a liaison between employees and carriers.  This is a hands-on position where you will be looking for opportunities to improve workflows and create efficiencies within the department.

 

Responsibilities:

  • Administering benefits enrollment
  • Responding to customer service inquiries
  • Researching the most up-to-date information regarding benefits (e.g. Healthcare Reform, new regulatory requirements)
  • Creating mailings for benefits distribution and 401K plans
  • Managing employee records and HRIS reporting
  • Coordinating new hire training
  • Taking on additional projects as needed

 

Requirements:

  • At least 3 – 4+ years of HR and benefits experience in a fast-paced executive office
  • BA/BS degree preferred
  • Must be familiar with HRIS
  • Familiarity with Paylocity a plus
  • Knowledgeable about legal implications and mandatory requirements for benefits administration
  • Excellent written and verbal skills
  • Expert knowledge of Microsoft Office applications
  • Knowledge of Adobe’s InDesign a plus
  • Proficiency or high comfort-level with technology

 

Salary for this position is $60K-$70K.

 

Please submit your resume for consideration.   

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

A reputable and distinguished real estate management company in Los Angeles is looking for a Director of Risk Management to join their team on a temporary basis. This person will be responsible for executing the company’s insurance programs throughout all departments of the company.

Key Responsibilities Include:

  • Oversee paperwork and contracting process as related to lawsuits and claims, while also identifying risk exposures to ensure proper coverage
  • Develop effective loss-control programs to ensure litigated matters are executed in company’s best interests
  • Maintain relationships with insurance brokers and assist in broker screening process as necessary
  • Build analytical reports for loss data, while seamlessly managing company insurance budget
  • Compose and evaluate insurance language in contracts, leases, and operating agreements
  • Be an authority figure within internal departments on risk management related issues and provide advice as requested
  • Retain company policy files and claim records, while also distributing evidence of insurance to a variety of strategic partners

Requirements:

  • Bachelor’s Degree in Finance or related field, and at least 10+ years’ of experience in insurance or risk management
  • Experience working in multi-line insurance, including international experience
  • Prior work in safety or loss prevention programs, as well as managing claims, a must
  • Working proficiency in Microsoft Office
  • Basic knowledge of legal jargon, as well as technical knowledge of policy and forms language
  • Previous knowledge of Workman’s Comp preferred

 

Please submit your resume to be considered!

 

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Our client, a Leading Law Firm located in San Francisco, has an immediate need for an energetic and enthusiastic Administrative and Office Assistant to join their close-knit office.

You will be responsible for streamlining daily office operations as you support the team with a variety of administrative tasks. Your impeccable time management and organizational skills will make you an ideal fit for this role. This is an exciting opportunity to partner with a team-oriented firm that offers growth within the administrative realm.

Responsibilities:

  • Answering phones and greeting guests into reception
  • Managing calendar and schedules
  • Screening calls and facilitating correspondence
  • Preparing meeting materials
  • Completing expense reports and reconciling invoices
  • Maintaining the upkeep of the office communal spaces
  • Organizing international and domestic travel arrangements and itineraries
  • Ordering office supplies
  • Proofreading and managing documents
  • Assisting with special projects, as assigned

Requirements:

  • At least 1-2 years of administrative experience
  • Experience in the Professional Services industry preferred
  • Capacity to learn the legal industry
  • Excellent proofreading skills
  • Proficient in Microsoft Office programs
  • Exceptional written and verbal communication skills
  • Highly punctual and efficient
  • Ability to thrive in a fast-paced, deadline-driven environment

Hours are Monday through Friday, 9:00 AM – 5:00 PM.

Please submit your resume to be considered.

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Real Estate Development Company, is seeking a highly organized HRIS Administrator to join their corporate office.

The HRIS Administrator will be responsible for overseeing the administrative and systems’ support duties for the department. This position requires a specialized concentration in HRIS, as you will be managing the day-to-day processing. Your exceptional interpersonal skills and analytical approach to problem-solving will be essential in this multifaceted role as you interface with all levels of employees and foster positive relations.

Responsibilities:

  • Acting as the point of contact for all HR and HRIS inquiries
  • Distributing HR reports for analysis; conducting audits as necessary
  • Overseeing personnel transaction forms for employee onboarding and off-boarding processes
  • Ensuring that all personnel forms are accurate and complete
  • Completing reports from HRIS applications
  • Conducting onboarding and off-boarding employee interviews
  • Running HR reports for analysis
  • Verifying that all processes are in accordance with established procedures
  • Collaborating with IT department to resolve HRIS system issues

Requirements:

  • At least 3+ years of HRIS experience required
  • Construction, manufacturing, or industrial environment preferred
  • Strong working knowledge of Microsoft Office programs, as well as HRIS systems
  • Willingness to work a flexible schedule and perform light OT as needed
  • Exceptional verbal and written communication skills
  • Process-oriented with sharp analytical skills and a high level of attention to detail
  • Strong sense of urgency; ability to balance priorities and meet deadlines in a fast-paced setting
  • Warm and open demeanor; ability to build relationships with all levels of staff
  • Ability to work autonomously as well as collaboratively

This is an exciting opportunity for a driven, resourceful professional to partner with a leading company. Please submit your resume to be considered!

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Our client, a Leading Pre-IPO Tech Startup, is seeking an Executive Assistant to their CEO!  This is an excellent opportunity for someone looking to start on the ground floor with an organization that offers fantastic benefits and great company culture.

In this role, you will spearhead all administrative tasks to ensure seamless day-to-day operations and act as the right-hand support to the CEO. The ideal candidate is highly-organized and professional with the flexibility to adapt to shifting priorities in a dynamic, fast-paced environment.  The Executive is looking for someone to grow with the company, so longevity is a must!

Responsibilities:

  • Streamlining incoming and outgoing correspondence
  • Organizing, filtering, and responding to emails
  • Overseeing complex calendar management
  • Coordinating travel
  • Scheduling and preparing documents for meetings
  • Taking on other projects as needed

Requirements:

  • At least 10+ years of executive assistant experience
  • Meticulous attention to detail, highly-accurate and efficient
  • Proficient knowledge of Microsoft Office
  • Incredible written and oral communication skills
  • Creative problem solver
  • Positive, confident and proactive work ethic
  • Highly-confident when working with client-related material

Please submit your resume for consideration. 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. 

A prestigious finance firm located in Palo Alto, CA is looking for a hardworking and dynamic Office Coordinator to join their team on a full-time basis. The company offers competitive benefits and a lively work culture.

The Office Coordinator would assist in administrative support around the office, and report to the Senior Office Manager as needed. This is a fast-paced, intriguing role for someone looking for a company with opportunities for advancement and upward mobility.

Responsibilities:

  • Administrative tasks such as managing main phone line and forwarding calls, maintaining phone contact directory, and keeping lobby and common areas presentable for guests
  • Act as liaison with both building management and facilities personnel, ensuring all company needs are met
  • Manage refreshment and office supply inventory
  • Provide support to Senior Office Manager as related to budget reconciliation and events ticket distribution
  • Coordinate mail delivery and package preparation needs with staff on a regular basis
  • Compose and administer weekly travel report, while assisting with travel arrangements as needed
  • Monitor employee and staff calendars as related to internal employee and external client anniversaries, birthdays, and other life events
  • Sustain a positive and professional work environment that aligns with company culture

Qualifications:

  • Associate’s degree or higher preferred, with at least 2+ years’ of administrative experience
  • High proficiency in Microsoft Office, familiarity with basic web browsers and Mac operating systems a plus
  • Impressive time management and organizational skills, with the ability to work independently on projects and prioritize multiple duties at once
  • Professional phone presence, with excellent written and interpersonal communication skills
  • Commitment to accuracy, quality, and ownership of work
  • Top-notch attention to detail, with a results-driven mindset

 

If this sounds like you, please submit your resume to be considered!

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Renowned Nonprofit Organization, is seeking a Program Assistant to join their Donor Relations team at their offices near Grand Central Station!  This is a fantastic opportunity to do meaningful work for an organization that offers excellent benefits and great work/life balance.

In this role, you will provide administrative support to the Senior Vice President and assist the Donor Relations Team in planning and developing a variety of events and programs that support the organization’s mission.

Responsibilities:

  • Planning, developing and executing special events along with the Donor Relations Team
  • Tracking and recording travel information in Microsoft Excel; creating itineraries for travel; making travel arrangements for visitors who have meetings and programs in New York City
  • Proofreading documents and drafting other department correspondence (program notices, thank you notes, etc.)
  • Maintaining and distributing the monthly calendar of events and list of visitors
  • Keeping records of donor contribution through Raiser’s Edge
  • Researching prospective donors and donor giving histories
  • Assisting in the design of program materials.
  • Tracking revenue and expenses for programs and events
  • Establishing relationships with donors
  • Organizing and maintaining department files and records
  • Assisting the Senior Vice President and Director of VIP Visits in scheduling appointments and maintaining calendars
  • Participating in special projects as needed

 

Requirements:

  • At least 1-2+ years of full-time administrative work experience in a high-volume, deadline-driven office
  • Excellent oral and written communication skills, including strong editing and proofreading skills
  • Personable team player with the ability to be flexible and work well in a highly collaborative team
  • Detail oriented with strong organizational skills
  • Efficient time management skills and the ability to prioritize a heavy workload
  • Strong customer service skills
  • Proficiency in Microsoft Office, Outlook, Adobe Acrobat, and database management
  • Experience with donor base software, particularly Raiser’s Edge, is preferred

 

Hours are typically 9-5, but flexibility for occasional evening and weekend work is needed.  Please submit your resume for consideration. 

 

An innovative and fast-growing technology start-up in Palo Alto is looking for a Recruiting Coordinator to join their team on a temporary basis. This is a long-term contract role with the potential to extend depending on company needs and candidate performance. The ideal candidate is resourceful, hardworking, and very professional. Your enthusiasm and charisma will make you succeed in this role.

Responsibilities:

  • Coordinate closely with various teams to find, place, and research top candidates for various positions within the company
  • Manage expectations of teams and hiring managers, while simultaneously screening candidates for possible positions
  • Maintain and organize existing database of possible candidates, while developing newer, more efficient ways to find top talent
  • Align processes with sympathy for candidate experience, offering advice and encouragement where appropriate
  • Be an authority figure to prospective employees on company goals, structure, and culture
  • Attend networking and recruiting events where needed
  • Other duties around the company as assigned

Requirements:

  • Bachelor’s Degree or equivalent, and at least 5+ years’ experience in recruiting
  • Must thrive in a fast-moving, constantly innovating environment
  • Motivated and self-driven – must be willing to own projects as assigned and take them on with diligence
  • Superb verbal and written communication skills, with a keen attention to detail and impressive organization skills
  • Naturally curious, with a creative spirit and innovative mind

This is a great role for someone who wants to roll up their sleeves and hit the ground running with a world-class company. Please submit your resume to be considered!

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, an online advertising company located in the heart of San Francisco, is looking for a temporary Office Manager to start ASAP on their team. This is a part-time, 20 hours/week position that is potentially temp to perm.

 

The ideal candidate for this position is professional and organized, with excellent communication skills. A can-do attitude and flexibility will make one succeed in this role.

 

Responsibilities:

  • Management of front office phone system, screening calls and vendor inquiries and forwarding to the appropriate individuals
  • Being main point of contact for welcoming visitors and communication with building management
  • Maintaining inventory of kitchen refreshments and office supplies
  • Assisting with travel plans as needed for staff travelling to other offices
  • Organizing, planning, and catering client lunches and special events
  • Receiving and distributing mail and packages to staff members in a timely manner
  • Other administrative assistance as needed and assigned by staff

Requirements:

  • Bachelor’s degree or equivalent, and at least 6 months of administrative experience a plus
  • Impressive communication and organization skills, and an ability to multitask and prioritize different projects all at once
  • Proficiency in Microsoft Office, as well as strong computer skills
  • Ability to dedicate oneself independently on several projects at once
  • Interest in digital media and marketing a plus!

Please submit your resume to be considered!

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a growing Public Relations Firm in Hollywood, is looking for a professional and forward-thinking Account Executive to join their growing team. The ideal candidate is ready to jump into a managing role to gain leadership skills and learn under a strong senior managing team.

A positive perspective and willingness to work hard will help one succeed in this role.

Responsibilities:

  • Plain, execute, and maintain an effective and valuable PR strategy for various agency clients
  • Oversee operations of 2-3 agency accounts, becoming client liaison for advising and strategic insight, while simultaneously anticipating current and future brand needs
  • Train and mentor junior team members, providing direction and insight where helpful
  • Build and retain relationships with broadcast, print, online, and influencer media contacts
  • Be an agency authority on pop culture, social media, and current industry trends
  • Assist and present new business pitches to prospective clients as needed

Requirements:

  • Bachelor’s degree or equivalent in Communications, Journalism, English, or related field
  • At least 2-3 years’ experience working in public relations, agency environment preferred
  • Working proficiency in relevant media platforms, as well as Microsoft Office
  • Top-notch written and verbal communication skills
  • Experience in lifestyle, food, or tech brands a plus
  • Forward-thinking mindset, with dedicated attention to detail and results-oriented planning strategy

If you are interested, please submit your resume for consideration!

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Our client, a World Renowned Finance Firm, is seeking an Executive Assistant to a C-suite Executive and their Recruiting Team at their downtown San Francisco office.

In this role, you will provide top-notch support to the Executive and Recruiting Team by taking on a variety of administrative tasks to ensure the success of day-to-day operations.  You will also have the opportunity to interact directly with potential candidates, build relationships and be an integral part of the company’s expansion.  The position is ideal for someone who is adaptable and enjoys working with people and is looking to partner with a phenomenal executive.  A great opportunity to join a top San Francisco firm and have work/life balance!

Responsibilities:

  • Managing calendars and appointments, scheduling meetings and conference calls
  • Coordinating travel arrangements
  • Scheduling interviews and assisting with recruiting
  • Creating PowerPoint presentations
  • Tracking, recording and submitting expense reports
  • Drafting, editing, and proofreading correspondence, reports, and presentations
  • Working on ad hoc projects as needed

Requirements:

  • At least 5+ years of relevant administrative experience
  • Bachelor’s degree preferred
  • Experience in the financial industry
  • Strong PowerPoint skills
  • Proficient in Microsoft Office
  • Ability to multi-task and manage priorities in a fast-paced environment

Please submit your resume for consideration. 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance

Innovative Professional Services Firm is seeking an Executive Assistant to support their dynamic Marketing Team in their beautiful office in Downtown San Francisco!

The Executive Assistant will interface with clients on behalf of the Marketing Team, as well as performing a variety of administrative tasks to streamline office operations. The ideal candidate for this position is a resourceful, experienced professional that can easily anticipate the needs of the team and stay ten steps ahead of the game.

This is a fun and fast-paced role in a lively, energetic environment. This firm offers a great work/life balance, as well as a competitive salary and lucrative bonus.

Typical responsibilities include: Managing heavy calendars, coordinating travel plans and itineraries, processing expenses, creating PowerPoint presentations, organizing road shows, managing the company database, and taking on special projects as needed.

Requirements:

  • At least 5+ years of executive support experience
  • Bachelor’s degree preferred
  • Background in the finance industry preferred; Investor Relations experience preferred
  • Experience with fundraising or roadshow coordination required
  • Detail-oriented and meticulous
  • Highly proficient in Microsoft Office programs, especially PowerPoint
  • Ability to thrive in a fast-paced environment

Please submit your resume to be considered for this multifaceted position!

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Are you in between jobs, off from college, awaiting grad school or bar results, seeking part-time work while auditioning, just starting out in the work force, or returning after a long break?

Our amazing clients need your help! We are actively seeking a range of talented administrative professionals for short-term and long-term roles within finance and creative firms.

We have a variety of fantastic positions available, including Reception/Front Office, HR Assistant, Accounting/Data-Entry, Admin Assistant, Executive Assistant, and Event Staff. 

Temping is a great way to gain valuable corporate experience or keep your administrative skills fresh, while earning some extra income and working with the top firms in the NYC area.

Candidates must have: A flexible, happy-to-help attitude and proficiency in MS Office Suite with at least 1 year corporate office experience.

Please submit your resume ideally in Word format and a brief statement about why you are seeking temporary employment ASAP.

Our client, a Highly Esteemed Venture Capital Firm on the Peninsula is seeking a professional, organized, and hard-working Executive Assistant to support a team of professionals in their fast-paced corporate office.

This is a wonderful opportunity to work with a stellar team of close-knit Executive Assistants at a firm that offers a competitive salary, a lucrative bonus, and generous benefits. This company values its administrative professionals, and offers exciting professional development resources for their Executive Assistants to continue their professional success. There are also several opportunities to participate in rewarding volunteer programs. This position is ideal for a motivated candidate looking to partner with a firm that values productivity and work-life balance.

As the Executive Assistant, you will play a vital role overseeing day-to-day logistics for a small team of high-level executives. The successful candidate will use his/her exceptional interpersonal skills to interface with high net-worth clients and investors.

Responsibilities will include:

• Overseeing heavy executive calendars

• Organizing a high volume of travel arrangements

• Screening and directing calls

• Scheduling and preparing for high-profile meetings

• Submitting expense reports

• Maintaining contact databases

• Conducting occasional research

• Providing backup support to other administrative professionals

• Taking on additional projects and duties as needed

Requirements:

• Bachelor’s degree required

• At least 5+ years of experience supporting senior executives

• Background in professional services preferred

• Experience with Concur preferred

• Collaborative, team-centered approach

• Positive, helpful, and collaborative professional attitude

• Exceptional written and verbal communication skills

• Ability to remain calm, collected, and professional under pressure

• Strong proficiency in Microsoft Office Suite

Your ability to prioritize and switch gears quickly will ensure your success in this role!

Please apply with your resume.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

International Hedge Fund is seeking an Executive Assistant to support their Client Relations and Marketing team in their Midtown office!

The Executive Assistant will support a small team with a variety of operational tasks to optimize office efficiency. This individual will be working alongside another Executive Assistant to provide a high level of attention to the team, coordinating extensive travel plans and global meetings with different offices. The ideal candidate is a detail-oriented administrative professional with excellent interpersonal skills that can take initiative and solve problems proactively.

This firm is headquartered in London and offers an incredible and collaborative global culture. This is a fantastic opportunity to partner with a company that provides excellent perks, great benefits, and an amazing work life balance!

Typical responsibilities include:

  • Coordinating global conferences and meetings
  • Booking executive travel and visas
  • Streamlining correspondence, formatting documents, and preparing presentations
  • Maintaining an up-to-date contact list
  • Processing and submitting expense reports
  • Staying up-to-date on industry news; distributing news content as necessary
  • Performing ad-hoc duties to support the team

Qualifications:

  • Previous experience supporting a team of senior executives
  • Background in financial services or banking
  • Extremely tech-savvy; experience with Microsoft Office, CRM, and Preqin
  • Ability to balance competing priorities in a fast-paced environment
  • Deadline-driven work ethic
  • Comfortable coordinating with global time zones
  • Positive, upbeat attitude
  • Poised under pressure
  • Excellent organizational skills

Hours for this position are from 8:30 AM-5:30 PM. Please submit your resume to be considered for this opportunity!

World-Renowned Professional Services Firm has a need for an Administrative Assistant to provide support to their team in San Francisco!

The Administrative Assistant will perform a variety of administrative duties for a team of executives that will streamline office operations and efficiency. The ideal candidate for this role is a motivated, enthusiastic professional with outstanding organizational skills and strong follow through.

This is a fantastic opportunity to partner with a leading firm that offers a high-energy, collaborative environment, excellent perks, and great benefits!

Responsibilities:

  • Direct incoming calls and facilitate correspondence
  • Organize calendars and schedules; resolve any scheduling issues
  • Coordinate internal and external meetings and events
  • Act as a liaison for consulting teams and executives
  • Manage travel arrangements and itineraries
  • Complete time and expense reports
  • Provide reception coverage as necessary
  • Additional duties, as assigned

Qualifications:

  • At least 2-5+ years of administrative support experience
  • Professional Services experience preferred
  • Bachelor’s degree or equivalent
  • Strong written and verbal communication skills
  • Ability to work autonomously and as part of a collaborative team
  • Deadline-driven with the ability to balance competing priorities
  • Proficient in Microsoft Office programs
  • Friendly, customer service-oriented approach

 

Please submit your resume to be considered for this opportunity!

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a rapidly growing Biotech Company in South San Francisco, is actively seeking an experienced Executive Assistant to provide excellent organization and project management for a C-level executive and their team. This is an excellent opportunity for an adaptable and poised professional to build a career with a company that values integrity, having a positive impact on others, loyalty, and dedication.

Responsibilities:

  • Organizing meetings and conference calls; overseeing calendars
  • Assisting with investor relations: arranging conference meetings and interactions with shareholders
  • Scheduling Board meetings and communicating details to Board members
  • Preparing purchase requisitions, staffing requisitions, contracts, and other administrative documents; obtaining signatures when appropriate
  • Screening and directing incoming phone calls
  • Drafting internal and external communications
  • Take ownership of additional duties and special projects as needed

Qualifications:

  • At least 10+ years of experience as a C-level executive administrative assistant
  • Must have biotech/pharma experience
  • Bachelor’s degree preferred
  • Ability to initiate and complete projects with minimal oversight
  • Excellent writing, communication, and interpersonal skills; strong phone presence
  • Meticulous attention to detail
  • High degree of integrity, discretion, and confidentiality ; ability to exercise diplomacy, tact, and good judgment at all times
  • Positive, proactive, and collaborative mindset
  • Motivated, results-oriented, “get it done” attitude
  • Availability outside of regular business hours by phone, email, and/or text
  • Advanced proficiency in MS Office Suite

Please submit your resume to be considered.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Prominent investment firm in San Francisco is seeking an Executive Assistant to join their fast-paced and collaborative office! This position is ideal for a sharp, adaptable, and quick-thinking candidate looking to partner with a high-performing, fun and charismatic executive team.  A great opportunity to join a top San Francisco firm and have work/life balance! Stellar performance is rewarded with a very generous bonus.

As the Executive Assistant, you will be responsible for ensuring seamless office operations as you provide top-notch support to multiple executives. Your excellent organizational skills and ability to balance competing priorities in a deadline-driven environment will be essential in this multifaceted position.

Additional responsibilities include: Managing executive calendars, coordinating travel plans and detailed itineraries, ordering office supplies, creating and editing presentations, processing expense reports, facilitating email correspondence, and assisting with ad hoc projects as needed.

Requirements:

  • At least 5+ years of administrative experience supporting multiple professionals
  • Finance background required
  • Bachelor’s degree preferred
  • Collaborative with a team-oriented approach
  • Exceptional written and verbal communication skills
  • Organized and meticulous with an eye for detail
  • Ability to effectively balance competing priorities and tasks
  • Proficiency in Microsoft Office programs

Please submit your resume to be considered!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, an extraordinary Private Equity Firm with beautiful offices in the Presidio, is currently seeking an organized Executive Assistant to support a dynamic C-suite executive.

As the Executive Assistant, you will provide all aspects of administrative support to assist with overflow and streamline office operations. This is an amazing opportunity for an experienced Executive Assistant to partner with a firm that offers an incredible, collaborative culture, and great perks like catered meals and daily snacks. This role also offers the potential for multiple lucrative bonuses! The ideal candidate is a proactive professional with an excellent support mentality where no task is too large or too small to take on.

Responsibilities:

  • Provide telephone coverage, screen calls, and distribute messages
  • Manage calendars and appointments, schedule meetings and conference calls
  • Review and submit expense reports
  • Facilitate travel arrangements; coordinate logistics and prepare detailed itineraries
  • Oversee and maintain inventory for office supplies
  • Complete special projects

Responsibilities:

  • At least 5+ years of relevant administrative experience
  • Professional services environment experience preferred
  • Warm and welcoming demeanor
  • Flexible and easily adaptable
  • Solid understanding of Microsoft Office
  • Excellent written and verbal communication skills
  • Ability to multi-task and manage priorities in a fast-paced environment
  • Team-player with the ability to work independently
  • Sound judgment and discretion when dealing with confidential matters

Please submit your resume to be considered for this exciting role!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

 

Our client, a well-funded, innovative, and rapidly growing tech startup on the Peninsula has a need for a proactive Executive Assistant/Office Manager to join their team.

In this integral, highly-visible role, you will provide administrative support to the two successful co-founders and their team as you streamline office operations and efficiency. This is an exciting opportunity to wear many hats and grow into other areas of the business. This diverse firm values collaboration and a positive, team-centered culture where everyone has a voice. The ideal candidate for this role is a detail-oriented professional with a “get it done” attitude that possesses a strategic approach to problem-solving.

Responsibilities:

  • Providing administrative support to the founders
  • Acting as the point of contact for the team
  • Coordinating busy calendars
  • Greeting guests and visitors
  • Managing vendor relationships and contracts
  • Drafting, editing, and proofreading correspondence, reports, and presentations
  • Scheduling meetings, appointments, and travel arrangements
  • Handling office upkeep, organization, and maintenance needs; liaising with building management
  • Organizing internal and external events
  • Conducting research and managing projects

Requirements:

  • At least 5+ years of experience in an executive administrative support and/or office management role
  • College degree required
  • Ability to thrive in a fast-paced and high-energy environment
  • Startup experience a must!
  • Exceptional written and verbal communication skills
  • Strong sense of organization; ability to multitask with ease
  • Eagerness to jump in and help wherever needed
  • Resourceful, “think outside the box” approach
  • Proficiency in MS Office

Please submit your resume to be considered for this position!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Premier Entertainment Professional Services Firm in Los Angeles, is currently seeking a highly motivated and driven Sales Representative who possesses a passion for connecting with others and driving the goals of an organization.

 

This role is an exceptional opportunity for a sharp go-getter who is looking for the next step in his/her career. Prior experience in client services and sales is a must!

 

As the Sales Representative, you will be working diligently to drive sales strategy and meet the company’s overall sales goals. The ideal candidate will utilize his/her superior relationship building skills to maintain connections with the company’s established clientele as well as pursue new business partnerships.

 

Sales Representative Responsibilities:

  • Take an active role in business development and driving sales goals
  • Communicate with new and existing clients primarily through phone calls; additional communication outreach through email
  • Maintain accurate client and prospect records; produce reports as needed
  • Conduct important market research; synthesize results and findings
  • Manage promotional packages and marketing materials

 

Required Skills and Qualifications:

  • Bachelor’s degree required
  • Demonstrated professional experience in Sales or Client Services environment
  • Excellent phone etiquette and demeanor
  • Strong organizational and analytical skills
  • Creative approach to problem-solving
  • Exceptional written and verbal communication abilities
  • Advanced proficiency in MS Office programs and PC computers

 

This is an exciting opportunity to gain hands-on business development experience in a collaborative, fun company atmosphere!

Please apply with your resume to be considered.

Top-Tier Private Equity Firm with offices in San Francisco is seeking an experienced Executive Assistant to provide right-hand support to two Managing Directors by taking ownership of a variety of administrative and executive support duties.

Your ability to proactively anticipate and navigate last-minute changes in priority or agenda will ensure your success in this dynamic, fast-paced role.

Responsibilities:

  • Interface with clients, investors, and internal teams on behalf of the executives
  • Managing a heavy executive calendar; accommodating changes and adjustments
  • Book international and domestic travel arrangements
  • Prepare and submit expense reports
  • Schedule and coordinate logistics for meetings and events
  • Compile and prepare materials for investment committee meetings
  • Monitor and prioritize incoming communications; prepare emails, letters, and other correspondence
  • Maintain accurate file systems and databases
  • Assist with occasional personal requests
  • Conduct research and take on special projects

Requirements:

  • Bachelor’s degree preferred
  • Previous C-level executive support experience
  • Knowledge of the financial services industry ideal
  • Exceptional writing and editing skills
  • Strong time-management abilities; deadline-driven with a keen sense of urgency
  • Ability to evaluate and manage competing high-level priorities
  • Highly collaborative, results-oriented approach
  • Ability to exercise good judgment and make independent decisions
  • Advanced proficiency in MS Office Suite

 

Please apply with your resume to be considered.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Leading Private Equity Firm, is seeking an outstanding Executive Assistant to join their team at their offices in Menlo Park!  This is a great opportunity to work for a firm that offers outstanding benefits, great company culture with amazing perks including daily catered lunches/onsite gym, and excellent work/life balance.

In this role, you will join the Administrative Team in supporting the Chief Financial Officer and Managing Directors of the Firm.  If you are someone who is passionate about technology, driven and resourceful, this is a great position for you!

Responsibilities Include:

  • Providing administrative support to the Investment Team including managing calendars, scheduling appointments, and routing mail and email appropriately
  • Creating and submitting expense reports
  • Managing miscellaneous projects ranging from Power Point and blog editing to data driven research
  • Scheduling all aspects of domestic and international travel
  • Managing the upkeep of weekly/monthly data spreadsheets
  • Interacting with portfolio companies, investors, and prospective companies
  • Anticipating the needs of the professionals and initiating communications accordingly
  • Attending Firm events

 

Requirements:

  • At least 5+ years of executive support
  • Background in a venture capital or a corporate environment preferred
  • Bachelor’s degree
  • Mastery of Outlook and skilled at Microsoft Word/Excel/PowerPoint
  • Comfortable learning new computer applications, social media, and conducting research on the internet
  • Excellent written and communication skills
  • Highly organized with the ability to prioritize and multi-task
  • Willing to take on unfamiliar tasks as needed to meet Firm objectives
  • Comfortable speaking with high-level executives
  • Must have a passion for technology

Please submit your resume for consideration. 

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Top Boutique Investment Firm, is seeking an Executive Assistant/Office Manager to join their team! This is a great opportunity to work for a stable, family oriented firm that offers excellent benefits and great work/life balance.

Responsibilities:

  • Answering and directing telephone calls; taking messages and delivering them to the appropriate parties
  • Distributing mail; handling deliveries
  • Making travel arrangements and arranging hotel accommodations
  • Preparing, reconciling and processing payment invoices and expense reports
  • Performing general office duties such as ordering supplies, filing, and other projects as needed
  • Maintaining accurate files and contact information for employees, vendors and clients
  • Ensuring the office is presentable at all times, including general upkeep

Requirements:

  • At least 3-4+ years of administrative experience in an office
  • Prior experience in the financial industry a plus
  • Bachelor’s degree
  • Excellent written and oral communication skills
  • Ability to work independently and collaboratively
  • Proficient in Microsoft Office programs, QuickBooks, Adobe and PowerPoint
  • Strong work ethic, high integrity and the ability to maintain strict confidentiality

Hours are from 7:30AM to 4:30PM.  Please submit your resume for consideration. 

Our client, a High-Profile Couple, is seeking a personable, organized, and polite Personal Assistant to provide high-level personal support and oversee the efficient operation of their home. The ideal candidate is engaging and meticulous, enjoys working in a home environment, and will thrive in this position if they have supported an entrepreneur/high net worth individual.

This is a wonderful opportunity for a stand-out individual who possesses exceptional communication skills and demonstrates the utmost poise and professionalism to partner with a prominent couple who values loyalty, discretion, and a high standard of excellence.

In this position, you will manage their schedule, arrange dinner parties, run general errands, and deal with a variety of other personal organization duties.  You will be working in close collaboration with the Couple to perform other tasks as needed to ensure the smooth-running management of the household. You will also be dealing with VIP individuals, making strong communication and interpersonal skills key to success in this role.

Qualifications:

  • Demonstrated administrative/personal support experience and/or experience in household management
  • Exceptional ability to anticipate and prioritize needs
  • High-level interpersonal skills; adept at interacting with staff, vendors, and guests
  • Outstanding written and verbal communication abilities
  • Mature, composed, and professional nature
  • Exercises good judgment and confidentiality as appropriate

Your meticulous sense of organization, time-management, and attention to detail will be key to success in this rewarding role.

Hours are 9 a.m. to 6 p.m. with flexibility to work overtime as needed.

Please submit your resume for consideration.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Leading Private Equity Firm with offices in San Francisco, is seeking a driven Executive Assistant to support their IR and Marketing Team.

The Executive Assistant will oversee administrative tasks on behalf of the team to streamline office operations effectively. The ideal candidate for this role is a highly organized, resourceful team player with strong communication skills. This is a project and event-heavy role, so strong time management skills are essential!

Responsibilities:

  • Organizing internal and external events
  • Taking the lead on special projects
  • Acting as the point of contact to the IR team, interfacing with clients, investors, and cross-functional teams
  • Coordinating busy calendars, meeting schedules, and extensive travel arrangements
  • Facilitating executive correspondence
  • Preparing and submitting expense reports
  • Maintaining accurate file systems and databases

Requirements:

  • Bachelor’s degree preferred
  • At least 5+ years of executive support experience
  • Knowledge of the financial services industry ideal
  • Ability to balance multiple projects in a fast-paced environment
  • Collaborative, team-centered approach
  • Proficiency in MS Office programs
  • Highly organized and detail-oriented

Please apply with your resume to be considered for this multi-faceted role!

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Leading Tech Startup in San Francisco, is currently seeking an organized Executive Assistant to join their collaborative team!

 As the Executive Assistant, you will support a team of executives by coordinating a variety of administrative and logistical tasks. The ideal candidate for this position is a motivated self-starter that can easily anticipate office needs.

Responsibilities:

  • Streamline incoming communications
  • Prepare documents, presentations, and other materials
  • Handle office services and facilities, conference room scheduling, and catering
  • Manage calendars and schedules
  • Organize travel arrangements and logistics
  • Complete expense reports and invoices
  • Take the lead on research projects

 Qualifications:

  • Previous experience supporting C-level executives in a company with hyper growth
  • Experience in the tech industry or within a startup environment required
  • Exceptional written and verbal communication skills
  • Strong multitasking and time-management skills
  • Warm, welcoming, and collaborative approach
  • Independent thinker with the ability to take the initiative
  • Highly proficient in Google Apps and Microsoft Office programs

 Please submit your resume to be considered.

 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Global Real Estate Firm is looking for an Executive Receptionist to start immediately at their corporate offices in Midtown. You will be sitting at reception assisting with greeting guests and answering phones, but also responsible for supporting a team with administrative duties.

 

Daily responsibilities include: • Managing complex phone system • Meeting and greeting visitors • Running errands and distributing lunches • Coordinating travel arrangements • Calendar management • Processing expense reports Requirements: • Bachelor’s degree required • At least 2+ years of administrative and/or reception experience in a fast-paced setting • Energetic, motivated, and team-oriented • Personable and flexible to adapt to last-minute changes in schedule • Strong organizational and multi-tasking skills • Knowledge of MS Office Suite

Hours are 9am – 5pm with flexibility.

3 months of temping before converting to perm. Candidates must be available for an immediate start!

Please submit your resume in Word format for immediate consideration.

A Leading Nonprofit Organization is actively seeking a sharp, detail-oriented Project and Events Associate to join their Los Angeles team. This is an exciting opportunity for a hardworking individual who is passionate about education and nonprofit work.

This is a fast-paced role suited to a stellar candidate who is dedicated to improving education across America. Your excellent communications skills and superb ability to handle all logistics will be vital in this impactful role.

Responsibilities:

• Ensure the critical execution of event operations

• Liaise with vendors and external contacts, keeping budget in mind

• Maintain updated online databases

• Maintain and scrutinize budget

• Create, edit, and send pieces of communication to contacts

• Conduct calls and visits with network contacts

• Additional tasks as needed

Requirements:

Experience in the nonprofit space and a desire to help achieve the Organization’s mission

Bachelor’s degree required

• At least 3+ years of relevant experience

• Passion for challenging yet rewarding work that constantly promotes growth

• Ability to work well in a fast-paced, innovative environment

• Proven ability to handle multiple projects and competing deadlines

• Superb communication and interpersonal skills

• Tech-savvy, analytical, and detail-oriented

• Ability to make decisions and problem-solve effectively

Background in event planning a plus!

Ability to travel 10-15% of the year, some weekends included

If you are a passionate, hardworking individual looking to contribute your skills to this Organization’s incredible mission, please submit your resume to apply!

 

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

 

Our client, a High End Luxury Goods Brand, is seeking a Senior Administrative Assistant to join their team at their offices in Corte Madera!

In this position, you will be supporting the Executive Assistant to one of the Co-Presidents of the company who manages the Creative Division.  This is a dynamic, project oriented role with significant growth opportunities within the company.

 

Responsibilities Include:

  • Creating and submitting expense reports
  • Managing the calendars of the Creative Division
  • Enhancing the office space by updating the reception area, curating new artwork and furniture, and other office improvements
  • Pulling data floorplans
  • Tracking and maintaining an employee headcount
  • Taking on additional operational and creative projects as needed

 

Requirements:

  • At least 5 + years of experience working in an administrative role
  • Proficiency in Excel
  • Must have access to reliable transportation
  • Excellent written and verbal communication skills
  • Highly organized and detail oriented
  • Ability to multi-task, prioritize and manage multiple projects in a fast-paced environment
  • Creative/Corporate Retail background a plus

 

Please submit your resume for consideration. 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a High End Luxury Goods Brand, is seeking an Administrative/HR Assistant to join their team at their Headquarters in Corte Madera!  This is an ASAP temp-to-hire position.

In this position, you will play a dual role by providing administrative support to the Chief People Officer and scheduling support to the Talent Acquisition team.  This is a great role for someone who is looking to work in a collaborative environment with the potential for growth within the company.

 

Responsibilities:

  • Scheduling candidate interviews
  • Submitting monthly Executive expense reports
  • Creating and distributing candidate correspondence
  • Providing timely communication in regards to interview and candidate status
  • Coding and submitting invoices for the People Team
  • Supporting the Talent Acquisition Team in tracking and organizing all recruitment reporting
  • Organizing new hire orientation and assisting with Executive onboarding
  • Developing relationships with Hiring Leaders and cross-functional teams to ensure the smooth integration of new hires
  • Managing the calendars of the Executive and Talent Acquisition teams

 

Requirements:

  • At least 3-5 + years of experience working in an administrative role
  • Bachelor’s degree or equivalent
  • Proficiency in PowerPoint, Excel and Word
  • Must have access to reliable transportation
  • Familiarity with Taleo applicant tracking system and/or Oracle HCM highly preferred
  • Excellent written and verbal communication skills
  • Highly organized and detail oriented
  • Ability to multi-task, prioritize and manage multiple projects in a fast-paced environment

 

Please submit your resume for consideration. 

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

A Leading Nonprofit Organization is actively seeking a sharp, detail-oriented Front Office Coordinator to join their Los Angeles team. This is an exciting opportunity for a hardworking individual who is passionate about education and nonprofit work.

This is a detail-oriented role suited to a stellar candidate who is dedicated to improving education across America. Your excellent communications skills and superb ability to handle all logistics will be vital in this impactful role.

Responsibilities: The Front Office Coordinator will see that all front desk operations run smoothly and all supply levels remain adequate. This individual will be responsible for staffing the front desk, greeting visitors, overseeing the reception area, accepting deliveries, coordinating front desk operations with overall building operations, and coordinating internal activities. Additional tasks and projects as assigned.

Requirements:

  • At least 2+ years of experience in an administrative or office support role
  • Bachelor’s degree required
  • Meticulous attention to detail
  • Ethical and honest work-style
  • Excellent communication skills both written and oral
  • Superb interpersonal skills
  • Enthusiastic personality with a great work ethic
  • Proficient with Word, Excel, Outlook, PowerPoint, and Salesforce

If you are a passionate, hardworking individual looking to contribute your skills to this Organization’s incredible mission, please submit your resume to apply!

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Our client, a Leading Global Professional Services Firm, has an immediate need for a dedicated Executive Assistant to join their close-knit, collaborative team on the Westside.

The Executive Assistant is an integral part of the team, and will have a hands-on role supporting two Senior Executives. Additionally, the Executive Assistant will provide support through a wide range of administrative and logistical tasks, while delving into exciting research and special projects.

This is a wonderful opportunity for a candidate that demonstrates the utmost poise and professionalism to partner with a firm that offers a competitive salary, a generous bonus structure, and great benefits!

Typical responsibilities include:

  • Acting as the liaison between the Consultant, clients, and candidates
  • Overseeing the progress of special projects
  • Preparing presentations, meeting materials, and high-level correspondence
  • Coordinating extensive calendars, meeting schedules, and complex travel arrangements
  • Processing expense reports and client invoicing
  • Conducting market research
  • Fostering relationships with staff members, clients, and candidates

Qualifications:

  • A minimum of 3-5+ years’ administrative experience
  • Bachelor’s degree preferred
  • Legal, professional services, or corporate environment experience preferred
  • Outstanding proofreading and editing skills
  • Professional and articulate; excellent phone etiquette
  • Strong researching abilities
  • Ability to thrive autonomously and as part of a team
  • Strategic approach to problem-solving
  • Efficient, deadline-driven work habits
  • Highly proficient in Microsoft Office programs
  • Working knowledge of spreadsheets, organizational charts, and graphics programs a plus

Please submit your resume to be considered for this multifaceted role!

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Our client, a Cutting-Edge Private Equity Firm, has an excellent opportunity for a sharp and savvy Executive Assistant to support their Westside Los Angeles team.

The ideal candidate will be an eager and outgoing individual who thrives working on team-based projects as well as individual assignments.

As the Executive Assistant you will facilitate high-level business operations by overseeing logistical and administrative functions, while also delving into exciting project work. In this role, you will partner with leaders and staff at all levels of the organization as well as interface with clients, investors, and other key contacts. You will be responsible for heavy phone management, calendar maintenance, booking travel arrangements, and completing expense reports.

Required Skills & Experience:

  • At least 5+ years of experience supporting C-level executives
  • Intuitive and proactive with the ability to stay ten steps ahead at all times
  • Highly collaborative, industrious approach
  • Independent thinker with the eagerness to take the initiative and spearhead special projects
  • Excellent writing, editing, and research skills
  • Confident, resourceful, and creative work style
  • Strong follow-through and follow-up abilities

This high-level support role offers the opportunity to showcase your innovative mindset and strong communication skills at an industry-leading firm.

Please apply with your resume to be considered.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Midtown East Manhattan Private Investment Firm seeks an Administrative Assistant to the Associates to start ASAP!

Temp-to-perm, 90 day evaluation period. Excellent benefits and bonus eligible upon permanent placement.

Daily responsibilities include: • Answering phones • Handling correspondence • Calendar management in Outlook • Preparing and processing expenses • Arranging international and domestic travel • Ad hoc projects

Candidates must have: • College degree • At least 2+ years of corporate administrative experience • Excellent verbal and written communication skills • Solid MS Office skills • Great attention to detail

Hours are 9am -6pm with flexibility as needed.

Must be available to start ASAP.

Please submit your resume in a Word document for immediate consideration.

Our client, a Boutique Hedge Fund, is looking for an Administrative Receptionist to start immediately at their corporate offices in Midtown.

Temp-to-perm, 90 day evaluation period. Excellent benefits and bonus eligible upon permanent placement.

Daily responsibilities include:  • Managing complex phone system • Meeting and greeting visitors • Running errands and distributing lunches • Scheduling conference rooms • Maintaining kitchen •Ad hoc duties

Requirements: • Bachelor’s degree required • At least 1+ years of reception experience in a fast-paced setting • Motivated and team-oriented • Personable and flexible to adapt to last-minute changes in schedule • Strong organizational and multi-tasking skills • Knowledge of MS Office Suite

Hours are 9 a.m. – 6 p.m. with flexibility.

3 months of temping before converting to perm. Candidates must be available for an immediate start!

Please submit your resume in Word format for immediate consideration.

Are you in between jobs, off from college, awaiting grad school or bar results, seeking part-time work while auditioning, just starting out in the work force, or returning after a long break? Our amazing clients need your help! We are actively seeking a range of talented administrative professionals for short-term and long-term roles within finance and creative firms.

We have a variety of fantastic Administrative Assistant and Executive Assistant roles available.

Temping is a great way to gain valuable corporate experience or keep your administrative skills fresh, while earning some extra income and working with the top firms in the NYC area.

Candidates must have: A flexible, happy-to-help attitude and proficiency in MS Office Suite with at least 3+ years corporate office experience.

Please submit your resume in Word format and a brief statement about why you are seeking temporary employment ASAP.

Check out our website www.careergroupinc.com for more details.

 

Our client, a Leading Global Retail Brand with corporate offices in the San Francisco Bay Area, is currently seeking and detail-oriented and process-driven Project Manager to support their Field Installation initiatives on a temp-to-perm contract. This extensive, hands-on role is perfect for a meticulous individual who is able to work both autonomously and collaboratively to track and meet big-picture objectives.

The Project Manager will support new and open store construction and fixturing projects by taking an active hand in planning, project management, and budgeting. Superior time-management, organization, and communication skills will be key to success in this position.

Responsibilities include:

  • • Developing and communicating scopes of work and project schedules for assigned projects
  • • Providing organizational support and oversight throughout the planning, execution, and close-out processes
  • • Coordinating with a variety of internal teams and external contractors and partners
  • • Preparing and processing bid documents, contracts, and RFPs
  • • Maintaining and updating project plans; tracking and communicating project status information
  • • Maintaining accurate logs, databases, files, and records
  • • Participating in planning and strategy meetings
  • • Educating and training internal teams and client groups on company policies and practices
  • • Monitoring third-party vendors and projects for quality and compliance
  • • Taking on additional responsibilities as assigned

Requirements:

  • • Bachelor’s degree
  • • At least 2-3 years of relevant project management experience; background in retail a plus
  • • Meticulous attention to detail; sharp sense of organization
  • • Collaborative and highly communicative work style
  • • Proactive, results-driven mindset
  • • Strong computer skills; experience using project management and documentation software

Please apply with your resume to be considered.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Prominent Global Hedge Fund, is seeking a Junior HR Generalist to join their HR team at their SoHo office! The ideal candidate will have experience working in HR, preferably within financial services.

In this role, you will be joining the firm’s three person HR team to take on a variety of responsibilities related to recruiting, new employee on-boarding, payroll, and benefits distribution.  This is a great position for someone who is hungry to learn, super detail oriented and willing to dive in!

Responsibilities:  

  • Assisting in benefit administration, including communication, enrollment, and status changes
  • Reconciling and processing HR invoices
  • Coordinating all aspects of employee on-boarding process from background checks to orientation preparation
  • Running monthly payroll for International offices; running semi-monthly payroll for US office
  • Reviewing/processing timesheets for non-exempt employees in US office
  • Managing firm-wide performance review process
  • Creating, organizing, and maintaining employee files and records
  • Planning various employee events and volunteer opportunities
  • Assisting the HR Manager and/or CAO with various research projects and/or special projects
  • Performing other related duties as required and assigned

Requirements:

  • Bachelor’s degree
  • At least 2-3 + years of HR experience
  • Detail oriented with exceptional organizational skills
  • Excellent written and verbal communication skills
  • Ability to prioritize in a fast-paced/high-pressure environment
  • Proficient in Microsoft Outlook, Word, PowerPoint and Excel
  • Experience working with ADP systems (viaPeople, Taleo, Concur a plus)
  • Knowledge of employment labor laws and/or immigration laws a plus

Hours are 8am-6pm with flexibility as needed.  Must be able to monitor emails after hours. 

Please submit your resume for consideration.

Our client, a High-End Luxury Goods Retailer, is seeking an Administrative Assistant to join their team in Corte Madera. This is an amazing, high-profile opportunity that offers great potential for growth. The ideal candidate for this role is a meticulous, detail-oriented professional with outstanding communication skills.

Responsibilities include: Overseeing calendars, processing expenses, ordering catering, data entry, ordering supplies, distributing mail, and taking on additional duties as necessary.

Requirements:

  • At least 1-2+ years of previous administrative experience
  • Strong organizational skills
  • Excellent interpersonal skills
  • Experience working with creatives is ideal
  • Ability to balance competing priorities in a fast-paced environment
  • Access to vehicle a must!
  • Willingness to work a flexible schedule
  • Proficiency in Microsoft Office programs

Please submit your resume to be considered for this position!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Global Corporate Retailer in San Francisco, is seeking an Executive Assistant to join their team. This is an ASAP long-term contract with perm potential for the right candidate.

The Executive Assistant will support a busy executive by performing a variety of administrative tasks to help streamline office operations and overall efficiency. This individual will act as a liaison between the executive’s direct reports their staff members. The ideal candidate for this role is a high organized go-getter with outstanding time management and multitasking skills.

Responsibilities include: Facilitating correspondence, taking meeting notes, coordinating travel arrangements, organizing and distributing mail, managing inventory of office equipment, preparing expense reports, and taking on additional responsibilities as needed.

Requirements:

• At least 5+ years of administrative experience supporting a high-level executive

• Bachelor’s degree in Business Administration or equivalent experience

• Advanced proficiency in Microsoft Office programs

• Ability to thrive in a fast-paced environment

• Professional and discreet regarding confidential information

• Exceptional written and verbal communication skills

• Poised under pressure

• Ability and willingness to travel as needed

Please submit your resume to be considered for this role!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Leading Financial Consulting Firm, is seeking an Administrative Assistant to join their team!

In this role, you will provide administrative support to the firm’s leadership and professionals in order to manage daily work flow and aid in the effective and efficient operation of the organization.

Responsibilities:

  • Managing calendars, coordinating travel arrangements, processing expense reports, preparing correspondence, and assisting with special projects for multiple team members
  • Opening, reading, sorting, prioritizing and distributing incoming mail; ensuring outgoing mail and packages are prepared properly and scheduled for delivery
  • Disseminating information to appropriate parties in a timely manner
  • Coordinating onsite/offsite meetings under supervision; providing support during meetings
  • Planning and organizing work to ensure accurate and logical organization of files
  • Organizing and expediting workflow to comply with deadlines and priorities
  •         Performing additional duties as required

 Requirements:

  • Strong proficiency in Microsoft Word, Outlook, Excel, and PowerPoint
  • Excellent verbal and written communication skills
  • Ability to prioritize and multi-task projects under the pressure of deadlines and time constraints
  • Superior organizational skills
  • Discretion when handling sensitive or confidential matters
  • Bachelor’s degree preferred
  • At least 2+ years of administrative experience preferred

Hours are 9:00AM – 6:00PM.  Please submit your resume for consideration.

Midtown East Manhattan Private Equity Firm seeks an Administrative Assistant to Associates/Receptionist to start ASAP!

Temp-to-perm, 90 day evaluation period. Excellent benefits and bonus eligible upon permanent placement.

Daily responsibilities include:

  • Answering phones
  • Handling correspondence
  • Calendar management on Outlook
  • Preparing and processing expenses
  • Arranging international and domestic travel
  • Ad hoc projects

Candidates must have:

  • College degree
  • At least 2+ years of corporate administrative experience
  • Excellent verbal and written communication skills
  • Solid MS office skills
  • Great attention to detail

Hours are 8:30am – 5:30pm with flexibility to occasionally work 8:30am – 7pm as needed.

Must be available to start ASAP.

Please submit your resume in a Word document for immediate consideration.

Our client, a Prestigious Global Finance Firm in Midtown Manhattan, is seeking an Executive Assistant for a 4-6 month assignment.

This role provides high level support to a team of executives.

Daily responsibilities include:  • Calendar management on Outlook • Preparing and processing expenses • Arranging international and domestic travel • Managing phone and email correspondence

Candidates must have: • College degree • At least 5+ years of corporate administrative experience • Excellent verbal and written communication skills • Solid MS Office skills • Great attention to detail

Hours are 9 am — 6 pm with flexibility 

This is a 4-6 month assignment. Must be available to start ASAP and commit through the end of November.

Please submit your resume in a Word document for immediate consideration.

Our client, a Financial Services Firm, is looking for a Receptionist/Administrative Assistant to start immediately at their corporate offices in Midtown. You will be sitting at reception assisting with greeting guests and answering phones, but also responsible for supporting a team with administrative duties.

Daily responsibilities include:

  • Managing complex phone system
  • Meeting and greeting visitors
  • Running errands and distributing lunches
  • Coordinating travel arrangements
  • Calendar management
  • Processing expense reports

Requirements:

  • Bachelor’s degree required
  • At least 1+ years of administrative and/or reception experience in a fast-paced setting
  • Motivated and team-oriented
  • Personable and flexible to adapt to last-minute changes in schedule
  • Strong organizational and multi-tasking skills
  • Knowledge of MS Office Suite

Hours are 9 a.m. – 6 p.m. with flexibility.

3 months of temping before converting to perm. Candidates must be available for an immediate start!

Please submit your resume in Word format for immediate consideration.

Our client, a leading global Wealth Management Firm, is seeking a dedicated and professional Client Services Coordinator to join their vibrant office in West Los Angeles.

The Coordinator plays an integral role in this collaborative team, assisting a high performing group of Advisers and acting as a direct liaison to clients. You will be challenged daily as you accommodate client requests, create reports and engage in thorough research, communicating with your colleagues and working efficiently as you prioritize a busy task list. The Coordinator is also responsible for a variety of administrative tasks, and is in charge of scheduling appointments and maintaining accurate reports. The ideal candidate for this position is self-motivated, enjoys working in a team, and is a skilled communicator. This company offers exciting growth opportunities for advancement, a positive work culture, and excellent benefits!

Responsibilities:

  • Accommodate client requests
  • Create presentations and reports
  • Manage schedules and meeting calendars
  • Arrange appointments and travel plans
  • Compose and edit correspondence
  • Answer and screen incoming calls
  • Maintain contact database
  • Process expense reports
  • Additional and special projects as assigned

Requirements:

  • At least 1-2 years of experience in a corporate office; financial services experience preferred but not required
  • Bachelor’s degree
  • Proficient in Microsoft Office programs
  • Excellent interpersonal skills
  • Superb communication skills both written and oral
  • Extremely organized with a high-attention to detail
  • Ability to multitask effectively and handle changing priorities
  • Friendly, helpful attitude with the ability to work with all kinds of personalities

If you are a hard-working, dedicated individual looking to dive into this dynamic support role, please submit your resume to apply!

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Our client, a Boutique Hedge Fund, is looking for an Administrative Receptionist to start immediately at their corporate offices in New York. This role is highly visible, and the right candidate is poised, professional, well-spoken, and eager to learn. This is an excellent way to demonstrate your strong organizational, communication, and interpersonal skills in a high-end corporate environment. Potential for perm for right candidate.

Responsibilities include: Managing incoming calls and correspondence, greeting and acting as an information resource to clients, setting up for meetings, managing conference room calendars, maintaining a neat and stocked office space, and assisting with special projects as needed.

Requirements: • Bachelor’s degree required • At least 1+ years of administrative and/or reception experience in a fast-paced setting • Energetic, motivated, and team-oriented • Personable and flexible to adapt to last-minute changes in schedule • Strong organizational and multi-tasking skills • Knowledge of MS Office Suite

Hours are 9 a.m. – 6 p.m. with flexibility.

Must be available to start ASAP and commit through the end of October. Please submit your resume in Word format for immediate consideration. Thank you!

Our client, a Prominent Social Media Outlet, is seeking a Legal Policy Agent to join their Legal Policy team at their San Francisco headquarters!

This role is focused primarily on privacy and intellectual property rights, government and law enforcement requests, advertising policies, and safety advocacy. You will handle global legal requests for content removal from start to finish, working closely with Legal Policy team members in San Francisco, Ireland, and Singapore on prioritizing requests and making the team’s operations more efficient.  This role requires weekend coverage (Tuesday-Saturday schedule).

Additional Responsibilities

  • Reviewing, documenting, and tracking legal requests
  • Document intake, processing, and follow-up
  • Supporting your team in making sure requests are taken care of in an efficient and timely manner

 Requirements

  • Complete fluency in Arabic, German, and/or Russian
  • Excellent business discernment and strategic thinking; extremely detail-oriented
  • Exceptional communication and writing skills
  • Passion and enthusiasm for protecting user privacy and freedom of expression
  • At least 2-3+ years as a paralegal preferred
  • Prior experience at a tech company preferred
  • Bachelor’s Degree or equivalent education/experience preferred

NOTE: Telecommuting is not an option; this role is in San Francisco, CA, United States. Please be sure to specify all languages and level of fluency in your application.

This is a contract position.  Please submit your resume for consideration. 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Prestigious Private Equity Firm, is seeking a dynamic self-starter to fill the role of Executive Assistant to support the Legal and Compliance Team.  This position will specifically support the General Counsel, Deputy General Counsel and the Chief Compliance Officer.  This fast-paced, team oriented work environment is ideal for a person seeking a challenging and rewarding professional opportunity.

In this multi-faceted role, you will be responsible for providing support through a variety of tasks, including: coordinating travel, scheduling meetings, maintaining calendars, project work, filing, and other duties as assigned.  Legal & Compliance duties include regulatory filings (SEC/UK/Canada), portfolio tracking, administering compliance on employee trading, responsibility for Restricted List, coordination of annual compliance requirements, and other duties as assigned.

Additional Responsibilities:

  • Coordinating calls, meetings, and travel arrangements; maintaining the calendars of the office staff
  • Managing legal bills in coordination with Accounting
  • Maintaining brokerage accounts
  • Updating portfolio filing spreadsheets
  • Logging consultant calls, IR and management meetings/calls, press interviews/presentations, political/charitable contributions, outside business activities, independent research providers, related persons, violations, personal investments

 Requirements:

  • Undergraduate Degree
  • At least 3-5+ years prior experience
  • Strong organization, analytical and decision making skills with the ability to prioritize workload
  • Excellent written and oral communication skills
  • Advanced knowledge of Microsoft Office and PowerPoint
  • Background in regulatory compliance is helpful but not required
  • Professional, courteous demeanor
  • Maintains a team-player attitude
  • Willingness to providing back-up support to entire administrative team

Please submit your resume to be considered.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, an Incredible Tech Company, is seeking a highly-organized and proactive Executive Assistant to join their offices on the Peninsula. This is an amazing opportunity to work with a world-renowned tech giant that offers a fast-paced and fun office environment with countless perks, as well as excellent opportunity for growth. Join and support a team of executives that are having a huge impact on Silicon Valley and beyond.

The Executive Assistant will support a dynamic team of executives with a variety of administrative tasks and ensure that daily operations run smoothly. Your ability to effectively balance multiple projects will be your key to success in this role, as this position is a project-heavy role.

This is an opportunity of the lifetime to work with the industry’s best! You will enjoy an amazing gym facility, daily catered meals and snacks, free transportation and an incredible work environment. Join a cohesive team and participate in team building events, happy hours and offsite outings. 

Responsibilities:

  • Manage heavy executive calendars
  • Organize extensive international and domestic travel arrangements
  • Coordinate meetings; develop and edit presentation materials; provide meeting support
  • Oversee internal and external events
  • Track and submit expenses
  • Direct project logistics and collaborate with cross-functional teams
  • Take ownership of special project work

Requirements:

  • Bachelor’s degree required
  • At least 5+ years of previous experience supporting VP or C-level executives; background in tech industry a must!
  • Outstanding written and verbal communication skills
  • Ability to efficiently balance and prioritize tasks
  • Creative and proactive problem-solving skills
  • Handle confidential information with discretion and professionalism
  • Works well autonomously and as part of a team
  • Meticulous attention to detail
  • Highly proficient in MS Office programs, especially PowerPoint and Excel

Please respond with your resume for immediate consideration!

Our client, a Leading Tech Startup in Palo Alto, is seeking an organized Executive Assistant to provide support to their Founder.

This is an excellent opportunity to join a fast-paced, dynamic and growing company!  In addition to handling a variety of administrative tasks, the Executive Assistant will assist with logistics and helping to develop and implement efficient office systems and procedures. Your ability to effectively anticipate executive needs and stay ten steps ahead will ensure your success in this exciting role.

Responsibilities:

  • Provide executive-level support to high-profile executive
  • Manage complex calendars and schedules
  • Organizing meetings; providing meeting materials
  • Coordinating extensive travel arrangements and itineraries
  • Attending sales calls
  • Performing light personal assistant duties
  • Taking on special projects as assigned
  • Screening and directing phone calls and emails

Requirements:

  • At least 2-5+ years of executive support experience
  • Bachelor’s degree
  • Meticulous and detail-oriented
  • Previous startup experience preferred
  • Ability to learn new systems quickly
  • Willingness to work extended hours, and be on call on evenings and weekends as necessary
  • Proficiency in Microsoft Office programs
  • Exceptional written and verbal communication skills

Please submit your resume to be considered.

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Leading Technology Company is seeking a highly organized and efficient Executive Assistant to join their offices on the Peninsula.

The Executive Assistant will perform a variety of administrative tasks to support a team of busy executives to ensure that daily operations run smoothly.

Responsibilities:

• Managing complex calendars for meetings

• Streamlining correspondence; handling incoming calls

• Coordinating heavy international and domestic travel arrangements

• Developing and editing presentation materials; providing meeting support

• Tracking and submitting expense reports

• Directing project logistics and collaborating with cross-functional teams

• Taking on additional projects, as needed

Requirements:

• Bachelor’s degree required

At least 5+ years of previous experience supporting multiple VP or C-level executives

• Outstanding written and verbal communication skills

• Ability to handle confidential information with discretion and professionalism

• Exceptional time management and multitasking skills

• Meticulous and detail-oriented

• Team-oriented and collaborative

• Deadline-driven with a sense of urgency

• Highly proficient in MS Office programs, particularly PowerPoint and Excel

This is an amazing opportunity to work with a renowned technology company known for innovative branding and business strategy. 

Please respond with your resume for immediate consideration!

Renowned Tech Company in Berkeley is actively seeking an organized, self-directed, and experienced Personal Assistant to support the personal and household activities of the principal and their family.

The Personal Assistant will provide high-level support to the Executive by handling a variety of administrative projects and responsibilities. The ability to interface with high-profile personal and business contacts as well as exercise sound judgment and discretion regarding confidential information will be key to success in this role.

Responsibilities include:

• Coordinate extensive national and international travel arrangements (air and ground transportation, lodging, dining, activities)

• Work closely with the executive’s travel agent to research and determine best air travel options

• Craft detailed, point-to-point itineraries and travel agendas

• Manage the executive’s personal calendar; make reservations and book appointments

• Organize event logistics from start to finish (fundraisers, private events, etc.)

• Liaise with domestic staff and outside vendors

• Review house-related bills and credit card statements for accuracy; review and pay medical bills

• Take ownership of additional projects and tasks when needed

Qualifications:

• At least 3-5 years of experience providing high-level personal administrative support

Experience booking a high volume of travel arrangements

• Experience working with prominent individuals; high degree of confidentiality and discretion

• Engaging and professional interpersonal skills; ability to interact with a wide range of individuals on the executive’s behalf

• Meticulous attention to detail

• Seamless organizational and multitasking skills

• Extremely tech-savvy

Please apply with your resume to be considered for this rewarding, high-level support role.

Our client, a Renowned Private Equity Firm, has an immediate need for a dedicated and proactive Executive Assistant to provide top-notch support in their San Francisco office.

The Executive Assistant will take charge of a variety of crucial executive support duties, and work to ensure seamless daily operations for this prestigious firm. Your excellent organizational ability to anticipate executive needs will ensure your success in this highly visible role.

Responsibilities:

• Manage heavy calendars; arrange meetings and help manage both personal and business appointments; make domestic and international travel arrangements

• Provide administrative support to multiple consulting professionals

• Handle sensitive and urgent information from clients

• Screen and direct all incoming phone calls

• Monitor correspondence including engagement letters, expert reports, etc.

• Create and edit PowerPoint presentations

• Prepare expense reports and daily time entries

• Maintain supplies for kitchen and office spaces

• Assist other administrative staff and departments as needed

Requirements:

• Bachelor’s degree preferred

At least 5-10+ years of executive support experience in a corporate setting

Background in financial services

• Deadline-driven with a keen sense of urgency

• Meticulous level of attention to detail and accuracy

• Exceptional written and verbal communication abilities

• Poise and composure under pressure

• Tech savvy and proficient in MS Office Suite

Please apply with your resume to be considered for this rewarding role.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance

Our client, a Prominent Law Firm in San Francisco, is actively seeking a diligent and driven Executive Assistant to support the firm’s Partners.

In this vital and fast-paced support role, you will streamline all business activities and ensure the Executive’s days run smoothly and efficiently. The office has a fantastic work culture, and the Executive’s provide impeccable care and compassion for their hardworking employees!

Ideal candidates will be incredibly thick-skinned, professional and confident along with possessing outstanding communication, organization and problem-solving skills. This is a highly visible role where you will interact directly with clients so the Executive Assistant must be polished and professional.

Responsibilities:

• Manage the Executive’s extensive professional calendar

• Coordinate domestic and international travel plans

• Gather extensive information to create detailed travel itineraries

• Streamline incoming and outgoing phone calls and correspondence

• Plan and schedule meetings, conferences, teleconferences, and appointments

• Handle confidential materials and information with discretion and sensitivity

• Screen and direct all incoming phone calls

• Submit all expense reports

• Prepare presentations and documentation

• Step into office assistant role when needed

• Take on additional personal projects as needed

Qualifications: 

• Minimum 5-10+ years of executive assistant experience

• Bachelor’s degree required

• Meticulous attention to detail, highly-accurate and efficient

• Proficient knowledge of Microsoft Office

• Incredible written and oral communication skills

• Creative problem solver

• Positive, confident and proactive work ethic

• Highly-confident when working with client-related material

• Flexibility to be available beyond traditional work hours

• Prioritize responsibilities in a fast-paced environment

Please submit resume for consideration. 

Our client, a Leading Law Firm located in San Francisco, has an immediate need for an energetic and enthusiastic Administrative and Office Assistant to join their close-knit office.

You will be responsible for streamlining daily office operations as you support the team with a variety of administrative tasks. Your impeccable time management and organizational skills will make you an ideal fit for this role. This is an exciting opportunity to partner with a team-oriented firm that offers growth within the administrative realm.

Responsibilities:

• Answering phones and greeting guests into reception

• Managing calendar and schedules

• Screening calls and facilitating correspondence

• Preparing meeting materials

• Completing expense reports and reconciling invoices

• Maintaining the upkeep of the office communal spaces

• Organizing international and domestic travel arrangements and itineraries

• Ordering office supplies

• Proofreading and managing documents

• Assisting with special projects, as assigned

Requirements:

• At least 1-2 years of administrative experience

• Experience in the Professional Services industry preferred

• Capacity to learn the legal industry

• Excellent proofreading skills

• Proficient in Microsoft Office programs

• Exceptional written and verbal communication skills

• Highly punctual and efficient

• Ability to thrive in a fast-paced, deadline-driven environment

Hours are Monday through Friday, 9:00 AM – 5:00 PM.

Please submit your resume to be considered.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, an Innovative Healthcare/Technology Investment Firm in Manhattan, is seeking a bright, polished, and proactive Executive Assistant to support their team.

This is an amazing opportunity to partner with a firm that offers exceptional benefits, a collaborative, tight-knit culture, and great perks like free lunches and snacks.

An individual with a true team mentality, an open and effective communication style, and a strong administrative skill set will be a perfect fit for this rewarding position!

Primary duties:

  • • Act as the first point of contact to the team
  • • Oversee heavy calendars, accommodating last-minute changes in schedule and priority
  • • Schedule meetings, book conference rooms, and provide support and follow-up
  • • Arrange travel logistics and itineraries
  • • Track and process invoices and expenses
  • • Answer and direct incoming calls; respond to routine inquiries
  • • Create and update presentations, reports, and other business materials
  • • Coordinate team events and outings
  • • Maintain an organized filing system
  • • Assist with occasional personal requests; take ownership of ad hoc tasks and projects

Requirements:

  • • Bachelor’s degree required
  • • At least 3-6 years of administrative support experience
  • • Background in finance or professional services environment preferred
  • • Excellent interpersonal and communication skills
  • • Capacity to evaluate and prioritize competing action items
  • • Efficient multitasking and time-management skills
  • • Ability to meet deadlines and remain calm under pressure
  • • Personable, collaborative, and outgoing personality
  • Tech savvy with MS Office proficiency, especially Excel

Please apply with your resume for consideration.

Leading Startup in San Francisco has an immediate need for a Data Coordinator to join their team. The ideal candidate for this role is a detail-oriented professional with experience in data abstraction and management.

Responsibilities:

  • Maintaining operational KPI reporting and daily revenue from various platforms
  • Compiling data using pivot tables and Excel lookups
  • Verify data quality is consistent across performance reports
  • Conducting research on trends in the tech and mobile games industry
  • Analyzing data to determine ways to streamline daily operations
  • Taking on additional duties, as required

Requirements:

  • Bachelor’s degree
  • Working knowledge of Microsoft Office programs
  • Strategic approach to problem-solving
  • Detail-oriented and organized
  • Outstanding written and verbal communication skills
  • Enthusiastic about mobile gaming
  • Deadline-driven work ethic

Preferred hours are from 8:00AM-4:00PM. Please submit your resume to be considered for this position!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Leading Tech Start-Up, is actively seeking a polished and organized Office Manager to streamline administrative and operational procedures for their Peninsula office.

The Office Manager will oversee the daily functions of the office and work with the team to streamline workflow and improve overall efficiency. This is an exciting opportunity to work in a fast-paced startup culture where no two days are alike! There are great perks such as daily catered meals, as well as flexible hours and vacation time.

Responsibilities include:

• Responding to incoming calls and distributing correspondence

• Greeting guests and visitors; acting as a “go to” resource for internal and external contacts

• Collaborating with cross-functional teams to ensure a positive staff experience

• Ensuring office spaces are organized and presentable at all times

• Maintaining inventory information and reordering supplies

• Taking charge of additional special projects, as needed

Requirements:

• At least 3+ years’ experience in an office management role

• Bachelor’s degree from an accredited school

Previous startup experience a plus!

• Confident, professional, and friendly demeanor

• Exceptional written and verbal communication skills

• Strong understanding of Microsoft Office Suite

• Detail-oriented with outstanding problem solving abilities

Your outstanding organizational skills and positive attitude will ensure your success in this multifaceted position!

Please submit your resume and cover letter to be considered.

Leading Nonprofit Organization firm located in Midtown Manhattan is seeking an Administrative Assistant to support a team.

Temp-to-perm, 90 day evaluation period. Excellent benefits and bonus eligible upon permanent placement.

Responsibilities/Qualifications:  • Bachelor’s degree required • At least 1-2+ years of administrative experience • Heavy client interfacing, strong communication skills are a must • Experience using Raiser’s Edge is a plus • Ordering supplies, filing, processing invoices, ad hoc duties (as needed) • Showing excellent judgment and discretion while handling confidential information • Poised and professional demeanor in a fast-paced, deadline driven environment

Hours are 9am – 6pm with flexibility

This position requires an immediate start so please submit resumes in Word format as soon as possible!

Are you in between jobs, off from college, awaiting grad school or bar results, seeking part-time work while auditioning, just starting out in the work force, or returning after a long break?

Our amazing clients need your help! We are actively seeking a range of talented administrative professionals for short-term and long-term roles within finance and creative firms.

We have a variety of fantastic positions available, including Reception/Front Office, HR Assistant, Accounting/Data-Entry, Admin Assistant, Executive Assistant, and Event Staff. 

Temping is a great way to gain valuable corporate experience or keep your administrative skills fresh, while earning some extra income and working with the top firms in the NYC area.

Candidates must have: A flexible, happy-to-help attitude and proficiency in MS Office Suite with at least 1+ year corporate office experience.

Please submit your resume ideally in Word format and a brief statement about why you are seeking temporary employment ASAP.

Global Beauty Company has an immediate need for a Talent Management Assistant to join their team.

The Talent Management Assistant will be responsible for providing support to the Human Resources team with a variety of HR related tasks. 2-4 years of HR experience preferred.  Typical responsibilities include: completing performance reviews for non-exempt employees, inputting data, creating presentations, managing vendor relations, coordinating meeting logistics, and taking on additional responsibilities as necessary.

Requirements:

  • At least 2-3+ years of experience in a Human Resources, Talent Management, or Organizational Development role
  • Exceptional written and verbal communication skills
  • Strong proficiency in Microsoft Office programs, especially Excel
  • Ability to work autonomously in a fast-paced environment
  • Previous experience working in a large organization
  • Ability to interface with multiple levels of employees
  • Positive, team-oriented approach

This is a contract role with an immediate start, and the potential to turn into a full-time role for the right candidate. Please submit your resume to be considered!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a High-End Home Goods Company in Corte Madera, has an immediate need for a Merchandise Coordinator to join their office.

This is an amazing long term contract opportunity with excellent growth potential for a process-driven and resourceful professional that is passionate about the beauty industry.

Typical duties include:

  • Maintain updated product database
  • Facilitate SKU item set-up and maintenance
  • Manage Input Estimated Landing Calculator calculation for all imported goods
  • Coordinate photo sample orders
  • Liaison with the Warehouse team to open and set-up samples
  • Act as a conduit of information, materials and samples to all cross functional teams
  • Assist with proofing process of catalog-including naming, copy, and dimensions
  • Monitor requests and follow ups on packaging, signage and collateral

Qualifications:

  • Bachelor’s degree required
  • Minimum 1-2+ years of related experience
  • Highly organized and detail-oriented
  • Knowledge of retail practices and current beauty trends
  • Outstanding interpersonal skills with the ability to liaise with all levels of management, staff, and clientele
  • Strong proficiency in Excel
  • Go-getter with a personable, positive, and professional demeanor

Please submit your resume to be considered!

Our client, a Global Marketing Brand, is seeking multiple helpful, personable, and driven Customer Service Representatives to join their thriving corporate team in Torrance, CA. This position is ideal for a detail-oriented candidate with a warm, customer service-driven approach and the desire to learn new skills.

In this role, you will provide exceptional customer service by handling order verifications, customer inquiries, and shipping requests with accuracy and attention to detail, often working with tight deadlines and fast turnaround times.

Responsibilities include:

  • Overseeing all aspects of order processing and verification including walk-in orders, order audits, and shipping reports
  • Collaborating cross departmentally with multiple levels of staff and management
  • Following proper cash-handling standards and procedures at all times
  • Delivering friendly customer service and ensuring the highest level of customer satisfaction
  • Keeping informed of all internal/external product and communication updates

Qualifications:

  • Ability to read, speak, and write English and Spanish REQUIRED
  • Previous customer service experience
  • Excellent decision making skills to review and manage customer orders
  • Ability to type 35-40 words per minute; strong mathematical and 10-key skills
  • Ability to work well under pressure and meet tight deadlines
  • Computer savvy with proficiency in MS Office Suite

Must be available to work weekends if needed.

Please submit your resume for immediate consideration.

Our client, a firm located in Torrance, CA, has an immediate opening for a Data Entry/ Office Assistant.  This is an ideal opportunity for an upbeat and engaging candidate who is eager to gain experience with a firm that fosters a highly collaborative work atmosphere! We are seeking a candidate highly skilled in Microsoft Office and who is able to tackle multiple data entry projects at once.

The successful candidate will streamline operations in a fast-moving environment and take charge of high level data entry projects as needed. Responsibilities may include performing extensive data entry, providing vital meeting support, and assisting in pulling and analyzing reports.

Qualifications:

  • Ability to read, speak, and write English and Spanish REQUIRED
  • At least 1-2 years of previous administrative experience
  • Positive, personable and team-oriented; eager to assist wherever needed
  • Strong multi-tasker with a creative and proactive approach to problem-solving
  • Excellent verbal and written communication skills to liaise with all levels of management and staff
  • Bright, resourceful, and able to juggle competing priorities in a highly dynamic setting

For immediate consideration please submit your resume in Word format.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Midtown Manhattan prestigious Global Investment Firm seeks an Executive Assistant for a six month assignment. This role provides high level support to a team of executives.

Daily responsibilities include:  • Calendar management on Outlook • Preparing and processing expenses • Arranging international and domestic travel • Managing phone and email correspondence

Candidates must have: • College degree • At least 5+ years of corporate administrative experience • Excellent verbal and written communication skills • Solid MS Office skills • Great attention to detail Hours are 9 am — 6 pm with flexibility This is a 6 month assignment. Must be available to start ASAP and commit through the end of October.

Midtown Manhattan Leading Private Equity Firm seeks an Operations Manager to streamline administrative and operational procedures.

This is a 5-6 month temporary assignment. Must be available to start ASAP and commit through the end of October.

Daily responsibilities include:  • Managing day-to-day operations • Managing facilities team • Responsible for managing HR functions • Maintaining vendor relationships

Required skills and qualifications: • Bachelor’s degree required • At least 3-5 years of operations/HR experience • Strong MS Office skills • Strong organizational skills and great attention to detail

Please submit your resume in a Word doc to be considered for this role.

Global Consulting Firm is in need of an enthusiastic Executive Assistant to join their team in Menlo Park.

This is a great opportunity to apply your exceptional writing, editing, and organizational skills as you provide top-notch administrative support to the CTO. Your deadline-driven approach and strong interpersonal skills will be essential in this multi-faceted position.

This is fantastic opportunity to work with a stable and team oriented environment!

Responsibilities:

  • Provide support to executives on special projects
  • Prepare and proofread presentations and reports
  • Organize travel arrangements
  • Coordinate schedules and meetings
  • Maintain up-to-date project files
  • Direct phone calls and correspondence
  • Process expense reports
  • Manage ordering supplies for projects
  • Conduct research for relevant projects
  • Track budget and revenue
  • Communicate with cross-functional teams on project progress

Requirements:

  • At least 5 years of administrative support experience
  • Bachelor’s degree preferred
  • Outstanding written and verbal communication skills
  • Strong editing and proofreading skills
  • Collaborative team-player
  • Ability to balance competing priorities in a fast-paced environment
  • Working knowledge of Microsoft Office programs

Please submit your resume to be considered!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Global Food Manufacturer and Distributor, is seeking a Planning and Production Coordinator to join their team in San Francisco. The Coordinator will be responsible for developing and maintaining up-to-date inventory reports, as well as performing a variety of office and operational tasks.

The ideal candidate for this role is a highly-organized professional with a positive attitude and meticulous attention to detail. This is an exciting opportunity to partner with a company that offers great benefits, plenty of room for growth, a solid work/ life balance and a collaborative working environment!

Responsibilities:

  • Process invoices through manual and EDI process
  • Manage end of month inventory reports
  • Assist with purchase order processing
  • Maintain constant communication with vendors to resolve
  • Prepare weekly inventory reports
  • Collect film packaging and make inventory adjustments
  • Issue waivers for finished goods as needed
  • Develop and review new product labels
  • Update product information in Citrix
  • Create EVP’s travel itineraries
  • Ensure Christmas cards and calendars are mailed on time
  • Assist in other special projects as needed

Qualifications:

  • Bachelor’s degree
  • Industry experience preferred
  • Advanced proficiency in Microsoft Office Suite and working knowledge of Excel
  • Confident and articulate written and verbal communication skills
  • Adaptable work ethic with the ability to manage ever-changing priorities
  • Impeccable integrity and sound judgement
  • Open and collaborative work style

Please submit your resume to be considered!

Our client, a Prestigious Retail Company in San Francisco, is currently seeking a proficient Accountant to join their successful team! This is a 3 month contract opportunity with perm potential for the right candidate.

Responsibilities:

  • Create and update data and files
  • Ensure data file completeness against G/L amounts
  • Analyze data files to resolve issues
  • Develop formula driven templates including: filter, pivots, vlookups, sumifs, shortcuts etc

Qualifications:

  • Bachelor’s degree in Finance or Accounting
  • Minimum 1-2+ years of experience working in corporate tax or Finance Department; background in retail a plus!
  • Strong ability to analyze large data files
  • Working ability to create formulas, pivots, vlookup, sumifs, and shortcuts
  • Outstanding oral and written communication skills
  • Tech savvy and superior knowledge of Microsoft Office specifically Excel
  • Strong ability to meet deadlines in fast paced environment
  • Meticulous attention to detail and highly organized
  • Autonomous, analytical and proactive

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Top Wealth Management Firm in West Los Angeles, is seeking an Administrative Coordinator to join their collaborative, high-energy team. The ideal candidate will value high attention to detail and possess effective interpersonal skills to navigate client transactions and engage in a variety of client communication.

The right person is seeking a challenging and exciting opportunity that will provide them with the ability to use their people skills and high standards.

Responsibilities:

  • Open and manage different accounts and oversee client documentation
  • Receive and handle client inquiries in a timely manner
  • Conduct all client account service tasks
  • Oversee meeting scheduling and assist with calendar maintenance
  • Create client reports and presentations
  • Prepare meeting materials for prospective and current clients
  • Manage schedules and meeting calendars
  • Arrange appointments and travel plans
  • Compose and edit correspondence
  • Answer and screen incoming calls
  • Maintain contact database
  • Process expense reports
  • Assisting with special projects as required

Requirements:

  • At least 1+ years of administrative or executive support experience in a corporate or professional office
  • Bachelor’s degree in related field preferred
  • Customer service-oriented mindset
  • Analytical approach to problem-solving
  • Strong written and verbal communication skills
  • Ability to effectively prioritize and balance competing projects
  • Highly adaptable with strong initiative
  • Proficiency in Microsoft Office programs; advanced proficiency in Excel

This company offers a collaborative team environment and a generous benefits package! Please submit your resume to be considered.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Our client, a Global Management Consulting Firm, is actively seeking a sharp and professional Career Development Assistant to support their incredible office in New York.

The Assistant will act as the right-hand support to the Career Development Lead and play a crucial role in the career development process. The Career Development Assistant must be a highly-organized professional with flexibility to adapt to shifting priorities in a dynamic, fast-paced environment. No task is too big or too small for this professional and he/she thrives in a fast-paced environment where no two days are alike.

This is an exciting new opportunity to work with a renowned firm who offers impeccable perks and benefits!

Responsibilities:

  • Ensure the Career Development Committee roster, distribution lists, intranet, and training materials are updated
  • Manage case evaluations and upward feedback
  • Coordinate the planning and execution of meetings
  • Support new employee onboarding process
  • Compile and upload relevant documents for mobility packages
  • Maintain an updated eCD database
  • Assist with analysis and materials as needed
  • Take on additional tasks, as needed

 

Qualifications:

  • Bachelor’s degree required
  • Maximum 2 years of experience
  • Strong time-management abilities; deadline-driven with a keen sense of urgency
  • Ability to evaluate and manage competing high-level priorities
  • Highly collaborative, results-oriented approach
  • Ability to exercise good judgment and make independent decisions
  • Advanced proficiency in MS Office Suite
  • Ability to manage an incredibly busy desk with poise
  • Inquisitive, curious attitude; passion for constant learning
  • Team-player with a positive, approachable attitude

 

Please submit resume for consideration.

Our client, a Global Marketing Brand, is seeking multiple helpful, personable, and driven Customer Service Representatives to join their thriving corporate team in Torrance, CA. This position is ideal for a detail-oriented candidate with a warm, customer service-driven approach and the desire to learn new skills.

In this role, you will provide exceptional customer service by handling order verifications, customer inquiries, and shipping requests with accuracy and attention to detail, often working with tight deadlines and fast turnaround times.

Responsibilities include:

  • Overseeing all aspects of order processing and verification including walk-in orders, order audits, and shipping reports
  • Collaborating cross departmentally with multiple levels of staff and management
  • Following proper cash-handling standards and procedures at all times
  • Delivering friendly customer service and ensuring the highest level of customer satisfaction
  • Keeping informed of all internal/external product and communication updates

Qualifications:

  • Ability to read, speak, and write English and Spanish REQUIRED
  • Previous customer service experience
  • Excellent decision making skills to review and manage customer orders
  • Ability to type 35-40 words per minute; strong mathematical and 10-key skills
  • Ability to work well under pressure and meet tight deadlines
  • Computer savvy with proficiency in MS Office Suite

Must be available to work weekends if needed.

Please submit your resume for immediate consideration.

 

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Prestigious Financial Firm in San Francisco is seeking an enthusiastic and proactive Executive Assistant to support their team in the Bay Area.

As the Executive Assistant, you will play a vital role overseeing day-to-day logistics for a team of high-level executives, plan company events, and organize special projects. You will provide professional and personal support as you take on a variety of administrative tasks to ensure smooth operations. Your positive attitude and meticulous eye for detail will ensure your success in this highly visible role!

Responsibilities:

  • Overseeing heavy executive calendars
  • Coordinating company events
  • Organizing a high volume of travel arrangements
  • Screening and directing calls
  • Scheduling and preparing for high-profile meetings
  • Submitting expense reports
  • Preparing signature pages and documents for executive approval
  • Communicating with vendors
  • Maintaining contact databases
  • Conducting occasional research
  • Taking on additional projects and duties as needed

Requirements:

  • Bachelor’s degree required
  • At least 5+ years of experience supporting senior executives
  • Capability to balance multiple projects in a fast-paced and deadline-driven environment
  • Positive, helpful, and collaborative work style
  • Dedication to providing outstanding customer service
  • Exceptional written and verbal communication skills
  • Ability to remain calm, collected, and professional under pressure
  • Strong proficiency in Microsoft Office Suite
  • Computer savvy with a working knowledge of Google Apps, LinkedIn, Salesforce, Concur, and research software preferred

This firm offers a fun, collaborative office culture, comprehensive benefits, and a generous bonus!

Please submit your resume to be considered.

Our client, a Leading National Real Estate Firm with offices in the Valley, is looking for a meticulous Executive Assistant with a sharp administrative skillset, a strong work ethic, and a dedication to producing quality results.

The Executive Assistant will support the CEO and Operations Team with a range of administrative and logistical tasks. This is an unparalleled opportunity for a positive and enthusiastic team-player seeking stability and longevity at an established, industry-leading firm!

Responsibilities include:

  • Facilitating internal and external communications; screening and directing calls
  • Preparing correspondence, presentations, and other materials
  • Managing calendars and coordinating meeting schedules
  • Supporting HR and managers with employee onboarding
  • Coordinating internal and external events
  • Processing expense reports
  • Organizing executive travel arrangements
  • Overseeing special projects for senior management; conducting research and compiling data

Qualifications:

  • At least 3+ years of C-level executive support experience
  • Professional communication skills, both written and verbal
  • Exceptional organizational skills; high level of attention to detail and accuracy
  • Numbers-savvy and analytically minded
  • Strong sense of initiative; ability to work independently with minimal direction
  • Deadline-driven with efficient prioritization and multitasking skills
  • Strong software skills; proficiency in MS Word, Excel, PowerPoint, and Outlook

Please submit your resume to apply!

 

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Our client, a Leading Consulting Firm, is actively seeking a HRIS Manager to join their team in San Francisco on a temp-to-perm basis.

In this role, you will oversee the Benefits and HRIS administration to support Human Resources goals and initiatives, and manage day-to-day HRIS processing. Your customer service-oriented mindset and analytical approach to problem solving will ensure your success in this multifaceted position!

Responsibilities:

  • Providing information on company benefits and HR policies; responding to inquiries on policy
  • Processing HR status changes
  • Managing and reports associate data and claim data
  • Overseeing and evaluating Leave of Absence reports
  • Creating and maintaining employee files
  • Facilitating the annual open enrollment process
  • Onboarding new employees
  • Managing system functions and upgrades
  • Maintaining system tracking and verifying technical documentation
  • Providing mentorship to HRIS analysts
  • Spearheading HRIS projects and managing project timelines
  • Taking on additional responsibilities, as necessary

Requirements:

  • Previous HR experience (work or internships) with the desire to grow within the HRIS/Benefits realm
  • Bachelor’s degree preferred
  • Professional Services experience a plus
  • Ability to manage a team and delegate effectively
  • Exceptional interpersonal skills
  • Meticulous and detail-oriented
  • Excellent multitasking and time management skills

Please submit your resume to be considered for this position!

Our client, a Leading Global Investment Firm in San Francisco, is looking for an enthusiastic Executive Assistant to provide administrative and operational support to a large team of top-performing investment professionals.

In this role, you will use your exceptional multitasking and problem-solving abilities to streamline daily functions for the team and delve into exciting project work. The ideal candidate for this role is a poised, articulate administrative professional that can anticipate executive needs and stay ten steps ahead of the game.

Responsibilities include:

  • Coordinating complex domestic and international travel logistics
  • Managing expense reports for multiple executives
  • Routing incoming calls
  • Scanning, printing, and binding materials
  • Creating and compiling reports in Excel
  • Tracking and filing documents
  • Assisting with related duties and ad hoc projects

Qualifications:

  • At least 4+ years of executive support experience
  • Bachelor’s degree
  • Industry experience preferred
  • Advanced proficiency in Microsoft Office Suite and working knowledge of Salesforce
  • Confident and articulate written and verbal communication skills
  • Adaptable work ethic with the ability to manage ever-changing priorities
  • Impeccable integrity and sound judgement
  • Open and collaborative work style

This company offers competitive compensation, comprehensive benefits, and a fabulous bonus structure.

Please submit your resume for immediate consideration.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Global Social Media Platform in San Francisco, is seeking an Advertiser Success Specialist to join their team on a 6-month contract.

The Advertiser Success Specialist will work to resolve any issues related to advertising policies, campaign performance, account setup, or billing. You will collaborate with the team to streamline new workflow processes and develop new channels for customer support. You will also interact with advertisers through emails, direct messages, and chat.

The ideal candidate for this role is organized, proactive, and process-driven with an analytical approach to problem-solving.

Requirements:

  • At least 1-3+ years of experience
  • Experience with online advertising, analytics, and social media
  • Working knowledge of Salesforce CRM
  • Additional (non-English) languages required
  • Experience with content review, policy, and enforcement
  • Background in a client-facing environment
  • Organized and detail-oriented
  • Ability to adapt in a fast-paced environment
  • Analytical and data-driven
  • Highly proficient in Microsoft Excel
  • Outstanding written and verbal communication skills

This is an amazing opportunity to showcase your skills and partner with a renowned company that is a leader in the industry.

Please submit your resume to be considered!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Boutique Investment Firm, is actively seeking a diligent, professional and sharp Executive Assistant to support their Advisory Team in their gorgeous New York office. In this role, you will be supporting an incredible team of Executives including two Partners, one Managing Director and the Director.

The firm strives to place high value on every employee and gives generous bonuses and perks! The company culture is close-knit and each employee loves to come to work every day. The last Executive Assistant was with the firm for 9 years, and was a fantastic asset to the company ensuring each Executive’s day was efficiently supported. The incoming Executive Assistant must be motivated to go above and beyond to deliver top notch support to the Advisory team.

Responsibilities:

  • Screening incoming phone calls and directing them accordingly
  • Scheduling and coordinating all internal and external meetings
  • Booking extensive travel arrangements, taking into account personal travel preferences
  • Providing highly detailed, personalized itineraries and travel agendas
  • Tracking and submitting expense reports
  • Organizing board meetings; preparing and distributing materials
  • Utilizing Microsoft Office Excel and Word to create charts and compose memos
  • Spearheading special projects and taking on additional duties as needed

Qualifications:

  • Minimum 8-12+ years of Executive Assistant experience required; Background in Finance required
  • Bachelor’s degree required
  • Demonstrated ability to thrive in a deadline-driven environment
  • Strong organizational and multitasking skills
  • Experience booking travel arrangements and creating itineraries specifically to the Middle East
  • Team-oriented, and can-do attitude
  • Analytical with strong problem-solving skills
  • Proficiency in MS Office and Google applications

Hours are 8:30 am – 5:30 pm with flexibility for OT.

Please submit resume for consideration.

Our client, a Leading Beauty Retailer, is seeking a Reporting Analyst/ Cyber Fraud to join their E-commerce team in San Francisco on a temp to perm basis.

In this vital role, you will streamline all fraud analysis and prevention activities within the company’s e-commerce space. Ideal candidates will have a solid background with fraud operations and have incredible analytical skills. This is an exciting opportunity to work with one of the industry’s best!

Responsibilities:

  • Develop advanced reporting tools to analyze fraud activity
  • Maintain constant communication with senior management about performance reports
  • Conduct and analyze performance reports to prepare recommendations for improvement
  • Analyze card behavior and determine appropriate recommendations
  • Understand opportunities for improvement based on weekly analysis and reporting
  • Evaluate fraud incidents to develop prevention strategies
  • Identify improvements for chargebacks based on online activity

Qualifications:

  • Minimum 3-5+ years of experience with fraud operations; background in payments industry
  • Bachelor’s degree in quantitative/statistics field
  • Knowledge of card processing, payment fraud prevention/detection techniques, on-line fraud management and/or experience in law enforcement/investigations
  • Outstanding oral and written communication skills
  • Solid experience with high volume credit card merchants and vendors
  • Strong understanding of payment fraud in e-commerce/Digital products
  • Proactive, autonomous,
  • Meticulous attention to detail, highly organized
  • Proven ability to prioritize responsibilities in a fast paced industry

Please submit resume for consideration.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Leading Private Equity, has an immediate need for an Executive Assistant/ Research Assistant to join their team on a six month contract basis. Temp to perm for the right candidate.

In this role, you will provide administrative support to multiple executives and work to streamline office operations. The ideal candidate is a personable, motivated professional that can interface with all levels of the company and effectively manage competing priorities.

Responsibilities:

  • Maintain relationships with internal and external contacts
  • Conduct research on companies and related industries
  • Update contract records
  • Manage busy executive calendars; coordinate travel arrangements
  • Organize meeting logistics; provide meeting materials
  • Direct and route phone calls and emails
  • Order supplies for new employees
  • Create presentations and compile special reports
  • Take on special projects as needed

Requirements:

  • A minimum of 1-3+ years of executive support experience; background with hedge funds, private equity or investment banking
  • Bachelor’s degree preferred
  • Previous retail experience ideal
  • Extensive experience managing calendars through Outlook
  • Outstanding written and verbal communication skills
  • Ability to work autonomously as well as part of a collaborative team
  • Ability to exercise discretion and confidentiality
  • Strong working knowledge of Microsoft Office programs
  • Deadline-driven and motivated

This is an exciting opportunity to partner with a leading company that values a sense of humor and work-life balance! Please submit your resume to be considered.

Luxury Home Goods Company has an immediate need for an Administrative Assistant to join their team in Corte Madera on a temp-to-perm basis.

The Administrative Assistant will be responsible for streamlining daily office operations and performing a variety of administrative tasks. Your impeccable time management and organizational skills will make you an ideal fit for this role. This is an exciting opportunity to partner with a dynamic company that offers excellent potential for growth!

 

Responsibilities:

  • Managing calendar and schedules
  • Performing data entry
  • Screening calls and facilitating correspondence
  • Preparing meeting materials; ordering catering
  • Completing expense reports and reconciling invoices
  • Organizing international and domestic travel arrangements and itineraries
  • Ordering office supplies
  • Assisting with special projects, as assigned

Requirements:

  • Previous administrative experience
  • Proficient in Microsoft Office programs
  • Exceptional written and verbal communication skills
  • Highly punctual and efficient
  • Meticulous attention to detail
  • Ability to thrive in a fast-paced, deadline-driven environment

 

Typical hours are Monday through Friday, 9:00 AM – 5:00 PM, but candidates must be willing to work flexible hours as necessary.

 

Please submit your resume to be considered!

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Dynamic Non-Profit Organization on the Westside, is actively seeking an engaged and articulate Executive Assistant to build a career with this established organization. The ideal candidate is a personable and poised go-getter who isn’t afraid to take on tasks, big or small.

Responsibilities:

  • Maintain complete and accurate filing systems, contact lists, and executive calendars
  • Arrange meetings, conference calls, and video conferences
  • Facilitate international and domestic travel arrangements
  • Handle telephone calls and emails in a courteous and professional manner
  • Compile and distribute handouts, briefing binders, and other materials

Requirements:

  • At least 3-5 years of experience supporting executives
  • Superb writing and editing skills!
  • Exceptional interpersonal communication skills
  • Ability to work both autonomously and collaboratively in a fast-paced, deadline-driven environment
  • Discrete with the capacity to handle confidential and sensitive information
  • Self-motivated with good judgment and impeccable attention-to-detail
  • Proficiency in Windows and Microsoft Suite
  • Professional demeanor with a great work ethic

This position requires flexibility to work overtime, as needed.

Please submit your resume for immediate consideration.

 We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

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