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Feb 23
2017

Executive Assistant to CEO – Premier Hedge Fund ...

The CEO of a Premier Hedge Fund in Midtown NYC is actively seeking a polished, savvy, and meticulously organized Executive Assistant. This is a fantastic opportunity for a poised and highly professional candidate eager to provide exceptional administrative and personal...
APPLY
Feb 23
2017

Administrative Assistant – Top Hedge Fund – Te...

Our client, a Top Hedge Fund in San Francisco, is seeking an Administrative Assistant to join their offices. A proactive approach, great attention to detail, and strong interpersonal skills will be essential as you ensure that daily operations run smoothly....
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Feb 23
2017

Recruiting Coordinator – Premier Start-Up Compan...

Our client, a Premier Start-Up Company, is actively seeking a Recruiting Coordinator to join their team in San Francisco. This is a temp-to-perm opportunity to partner with a leading start-up and thrive in a high-energy environment. In this hybrid role,...
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Feb 23
2017

Human Resources Manager – Tech Firm -- $90K-$100...

Leading Tech Firm in San Francisco is in need of a Human Resources Manager. In this role, you will be responsible for planning and implementing Human Resources programs within the company, and working to streamline all HR processes for maximum...
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Feb 22
2017

Benefits and HRIS Coordinator – Leading Consulti...

Our client, a Leading Consulting Brand, is actively seeking a HRIS Manager to join their team in Menlo Park on a temp-to-perm basis. In this role, you will oversee the Benefits and HRIS administration to support Human Resources goals and...
APPLY
Feb 21
2017

Inbound Sales Representative – Innovative Tech G...

Our client, an Innovative Tech Giant, is actively seeking a professional and enthusiastic Inbound Sales Representative to join their fantastic sales team in San Francisco. In this vital role, you will spearhead all aspects of the sales cycle and promote...
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Feb 16
2017

Administrative Assistant – Top Accounting Firm ...

Our client, a Top Accounting Firm in San Francisco, is seeking an Administrative Assistant to join their team. This role will require the Administrative Assistant to spend half of their time in the San Francisco Office, and half of their...
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Feb 16
2017

Recruiter – Leading Tech Startup -- $55/hr

A Leading Tech Startup in San Francisco is looking for a self-motivated, resourceful, and experienced Recruiter to join their team. The Recruiter will take ownership of R4R initiatives to source full-time recruiters to join the company. He or she will...
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Feb 16
2017

Front Desk Coordinator – Fund Administration Fir...

Our client, a Fund Administrative Firm in San Francisco, is seeking an enthusiastic Front Desk Coordinator to join their team. This is an amazing opportunity for a warm and personable individual seeking an administrative role with in a collaborative, creative...
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Feb 15
2017

Executive Assistant – Food Distribution Company ...

Our client, a Food Distribution Company in Walnut Creek, has an immediate need for an Executive Assistant to join their offices on a temp-to-perm basis. The Executive Assistant will support the Marketing department by performing a variety of administrative tasks...
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Feb 15
2017

Executive Assistant to Leading Biotech Firm

Leading Biotech Firm on the Westside is actively seeking a meticulous, articulate, and highly professional Executive Assistant. The ideal candidate will be able to start as soon as possible. In this high-level corporate role, you will showcase your phenomenal communication,...
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Feb 15
2017

Executive/Personal Assistant to High-Profile Execu...

Leading Tech Firm on the Peninsula is seeking a jack-of-all-trades Executive/Personal Assistant to provide top-notch assistance to a high-profile executive. The Executive/Personal Assistant will serve as the primary gatekeeper to the Executive’s busy schedule, liaising with internal staff and management...
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Feb 14
2017

Senior Administrative Assistant – Financial Serv...

Our client, a Leading Financial Services Firm, is seeking a Senior Administrative Assistant to support a team of executives out of their Midtown office. The ideal candidate is a reliable professional with strong organizational, communication, and gatekeeping skills who enjoys...
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Feb 14
2017

Administrative Receptionist – Boutique Investmen...

Our client, a Boutique Investment Management Firm, is looking for an Administrative Receptionist to start immediately at their corporate offices in New York. This role is highly visible, and the right candidate is poised, professional, well-spoken, and eager to learn....
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Feb 13
2017

Executive Assistant (Market Hours )– Finance Fir...

Prestigious Finance Firm in San Francisco is seeking an enthusiastic and proactive Executive Assistant to support their office in the Presidio. As the Executive Assistant, you will play a vital role overseeing day-to-day logistics for a team of high-level executives,...
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Feb 13
2017

Executive Assistant -- Top Private Equity Firm -- ...

Top Private Equity Firm is seeking a positive, enthusiastic Executive Assistant to join their collaborative team in San Carlos! In this highly visible role, the Assistant will provide top-notch support to a team of high-level executives by streamlining office efficiency...
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Feb 10
2017

Lab and Supply Chain Manager – Leading Tech Firm...

Our client, a Leading Tech Firm in Oakland, is seeking a Lab and Supply Chain Manager to join their team on a temp-to-perm basis. The Lab and Supply Chain Manager will take on a variety of administrative responsibilities to streamline...
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Feb 09
2017

Executive Assistant – Advertising Tech Startup ...

Advertising Tech Startup has an immediate need for a hard-working Executive Assistant to join their team in San Francisco. This is an exciting opportunity for an organized, take-charge professional to grow within a dynamic startup. In this role, you will...
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Feb 09
2017

Executive Assistant to Global Head - Luxury Fashio...

Our client, a Luxury Fashion Company, is actively seeking a professional and polished Executive Assistant to support their Global Head in their gorgeous New York office. The ideal candidate will be meticulous and dedicated to taking initiative when responding to...
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Feb 07
2017

Executive Assistant – Mobile Tech Startup – $7...

Our client, a Mobile Tech Startup, has an immediate need for a savvy and experience Executive Assistant to join their team in San Francisco on a temp-to-hire basis. The ideal candidate will possess a high attention to detail and excellent...
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Feb 07
2017

Executive Assistant– Innovative Mobile Startup ...

An Innovative Mobile Startup is seeking a versatile and professional Executive Assistant to support the CEO. The Executive Assistant will act as a direct representative of the company and CEO, building and maintaining relationships with external business partners as well...
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Feb 07
2017

Investor Relations Associate –Real Estate Invest...

Our client, a socially and environmentally conscious Real Estate Investment Firm, is actively seeking a proactive and autonomous Investor Relations Associate to dive in and support the firm’s marketing team. The ideal candidate will have a strong entrepreneurial drive and...
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Feb 06
2017

Client Associate/Administrative Assistant – Top ...

Our client, a Top Investment Advisory Firm, is actively seeking a Client Associate/Administrative Assistant with a few years of experience to join their collaborative team in El Segundo. The ideal candidate will value high attention to detail and possess effective...
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Feb 06
2017

Executive Assistant to Top Entertainment Executive...

Our client, a Boutique Production Company in Santa Monica, has a fantastic opportunity for a motivated, resourceful, and highly-organized Executive Assistant to support a Top Entertainment Executive. The ideal candidate has extensive experience as an Assistant within the Entertainment Industry...
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Feb 03
2017

Part-Time Event Office Administrator to Cutting-Ed...

A Cutting-Edge Tech Company in San Francisco is seeking an Event Office Administrator to join their team on a part-time basis. As the Event Office Administrator, you will be responsible for performing a variety of administrative tasks, including organizing shared...
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Feb 03
2017

Travel Operations Analyst – Global Corporate Ser...

Our client, a Global Investment Firm, is actively seeking a professional and autonomous Travel Operations Analyst to join their extraordinary Global Corporate Services team in New York. In this vital role, you will use your extensive experience with Concur Travel...
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Feb 02
2017

Executive Assistant – Leading Financial Tech Fir...

Our client, a Leading Financial Tech Firm, is seeking an Executive Assistant to join their team in Los Altos.  This is an exciting opportunity to work in a leading firm that offers the fun, collaborative culture of a startup!  ...
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Feb 02
2017

Administrative Assistant, Operations – Innovativ...

An Innovative Tech Startup in Palo Alto is seeking actively seeking a sharp, detail-oriented, and proactive Administrative Assistant with strong support in Operations. This is an exciting opportunity to work closely with a visionary startup that is committed to creating...
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Feb 02
2017

Executive/Personal Assistant – Leading Education...

Our client, a Leading Education Non-Profit, is currently seeking an Executive Personal Assistant to provide exceptional administrative and logistical support out of their innovative New York office. This is a fantastic opportunity to form a rewarding working relationship with a...
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Feb 02
2017

Technical Recruiter – Leading Tech Firm – $100...

A Leading Tech Firm in San Francisco has an immediate need for a Technical Recruiter to join their offices. This is an exciting opportunity to partner with a dynamic firm that offers an open and collaborative environment, as well as...
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Feb 02
2017

Product Development Coordinator – Leading Luxury...

Our client, a Leading Luxury Goods Company, is actively seeking a proactive and detail-oriented Product Development Coordinator to join their team in Corte Madera. The Product Development Coordinator is responsible for the daily management of projects throughout the development process,...
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Feb 01
2017

Executive Assistant – Boutique Investment Manage...

Our client, a Boutique Investment Management Firm, is actively seeking a sharp and professional Executive Assistant to support their incredible Managing Director in New York. The Assistant will spearhead all administrative tasks to ensure seamless office operations and act as...
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Feb 01
2017

PR/Communications Associate –Real Estate Investm...

Our client, a Socially and Environmentally Conscious Real Estate Investment Firm, is actively seeking a proactive and autonomous PR/ Communications Associate to dive in and promote the firm’s impressive image. The ideal candidate will have a strong entrepreneurial drive and...
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Feb 01
2017

Executive Assistant – Global Private Equity Firm...

Our client, a Leading Global Private Equity Firm in Midtown Manhattan, has an immediate need for an organized and proactive Executive Assistant to support a team of top C-level executives and their direct reports. This is a perfect opportunity for...
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Feb 01
2017

Admin Office Coordinator—Boutique Hedge Fund--Lo...

Our client, a Boutique Hedge Fund, is seeking an Administrative Office Coordinator to support a team of executives out of their Midtown office. The ideal candidate is a reliable professional with strong organizational, communication, and gatekeeping skills who enjoys working...
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Jan 31
2017

Front Desk Coordinator – Leading Architectural D...

Our client, a Leading Architectural Design Firm, has an immediate need for a Front Desk Coordinator to join their close-knit team in San Francisco. As the Front Desk Coordinator, you will act as the gatekeeper of the firm by interacting...
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Jan 30
2017

Office Coordinator – Leading Consulting Firm -- ...

Our client, a Leading Consulting Firm, is seeking an Office Coordinator to join their offices in San Francisco. The Office Coordinator will be responsible for providing administrative and reception support to the firm. Typical responsibilities include: greeting visitors and answering...
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Jan 27
2017

Social Media Community Manager – Leading Consume...

Our client, a Leading Consumer Brand, is seeking a savvy Social Media Community Manager to join their team in San Francisco. In this 6-month contract role, the Social Media Community Manager will utilize his or her expertise to develop high...
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Jan 27
2017

Recruiting Coordinator – Leading Venture Capital...

Our client, a Leading Venture Capital Firm in San Mateo, is seeking an organized and efficient Recruiting Coordinator to join their offices. As the Recruiting Coordinator, you will be responsible for overseeing the interview pipeline. You will act as the...
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Jan 26
2017

Administrative Assistant – Boutique Investment F...

Our client, a Boutique Investment Firm in San Mateo, is seeking an Administrative Assistant to support their offices. The Administrative Assistant will support the firm by taking charge of a variety of administrative and logistical duties. The ideal candidate for...
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Jan 26
2017

Investor Relations Assistant – Global Private Eq...

Our client, a Global Private Equity Firm, is actively seeking a professional and focused Investor Relations Assistant to support two incredible executives in New York. This individual must be an approachable team-player who is confident working in an extremely fast-paced...
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Jan 26
2017

Administrative Receptionist – Financial Services...

Our client, a Prestigious Financial Services Firm, is looking for a Receptionist to start immediately at their corporate offices in New York. This role is highly visible, and the right candidate is poised, professional, well-spoken, and eager to learn. This...
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Jan 26
2017

Executive Assistant – Luxury Fashion Brand – L...

Our client, a Luxury Fashion Brand, with a beautiful Midtown location has an immediate need for an organized and proactive Executive Assistant. The ideal candidate will be articulate, detail-oriented, and upbeat. Duties include managing heavy calendars on Outlook, monitoring expenses,...
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Jan 25
2017

Wellness Client Coordinator – Leading Healthcare...

Our client, a Leading Healthcare Company, is actively seeking a proactive Wellness Client Coordinator to join their exciting team in Palo Alto. In this vital and dynamic role, you will use your stellar customer service and communication skills to be...
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Jan 25
2017

Benefits Administrator – Global Tech Company

Our client, a Global Tech Company, is seeking a professional and autonomous Benefits Administrator to join their innovative office in New York.   The Benefits Administrator is committed to providing top-notch service to the employees and can articulate the broader...
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Jan 24
2017

Administrative Assistant – Leading Import/Export...

Our client, a Leading Import/Export Company in San Mateo County, is actively seeking an enthusiastic Administrative Assistant to support their CEO.  As the Administrative Assistant you will handle a variety of administrative tasks such as streamlining incoming correspondence, coordinating heavy...
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Jan 24
2017

Executive Assistant – Global Consulting Firm -- ...

Our Client, a Global Consulting Firm with a beautiful Midtown location has an immediate need for an organized and proactive Executive Assistant to support partner and their direct reports. This is a perfect opportunity for candidates looking to transition into...
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Jan 24
2017

Administrative Assistant—Leading Finance Firm--T...

Our client, a Leading Finance Firm, is seeking an Administrative Office Coordinator to support a team of executives out of their Midtown office. The ideal candidate is a reliable professional with strong organizational, communication, and gatekeeping skills who enjoys working...
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Jan 23
2017

Assistant to Marketing Team – Leading Hedge Fund...

Our client, a Leading Hedge Fund in Midtown Manhattan, is seeking an Assistant to support their Marketing team. As the Marketing Assistant, you will act as the gatekeeper for a team of busy executives, using your exceptional organizational skills to streamline...
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Jan 20
2017

Part-Time Recruiting Coordinator – Data Analytic...

Our client, a Data Analytics Firm, is actively seeking a Recruiting Coordinator to join their team in San Francisco on a part time basis. As the Coordinator, you will utilize your customer service-oriented approach and organizational skills to ensure that...
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Jan 20
2017

Executive Assistant – Top Biotech Hedge Fund -- ...

Our client, a Top Biotech Hedge Fund in New York City, is seeking an Executive Assistant to support one of their Partners. The Assistant will take charge of all administrative tasks to ensure seamless office operations and act as the...
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Jan 19
2017

Executive Assistant – Global Consulting Firm -- ...

Our client, a Global Consulting Firm in San Francisco, is looking for a proactive and hardworking Executive Assistant to provide executive-level administrative support to a hardworking Senior Partner and a team of professionals. As the Executive Assistant you will oversee...
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Jan 19
2017

Administrative Assistant to Foundation – Leading...

Our client, a Leading Non-Profit Group, is seeking a stellar Administrative Assistant to support their innovative Foundation in New York. In this dynamic role, you will have a strong passion to deliver top-notch support to the office to streamline administrative...
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Jan 13
2017

Benefits and HRIS Coordinator – Leading Consulti...

Our client, a Leading Consulting Brand, is actively seeking a HRIS Manager to join their team in Menlo Park on a temp-to-perm basis. In this role, you will oversee the Benefits and HRIS administration to support Human Resources goals and initiatives,...
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Jan 13
2017

Temp Project Manager – Leading Nonprofit -- $50-...

Our client, a Leading Nonprofit with offices in Alameda, is currently seeking a detail-oriented and process-driven Project Manager to join their team. This hands-on role is perfect for a meticulous individual who is able to work both autonomously and collaboratively...
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Jan 13
2017

Administrative Assistant—Leading Hedge Fund--Lon...

Our client, a Leading Hedge Fund, is seeking an Administrative Office Coordinator to support a team of executives out of their Midtown office. The ideal candidate is a reliable professional with strong organizational, communication, and gatekeeping skills who enjoys working...
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Jan 12
2017

HR Assistant – Prestigious Investment Firm – T...

A Prestigious Investment Firm in San Francisco is seeking an organized and process-oriented HR Assistant to take ownership of employee relations issues and practices. As the Assistant, you will use your sharp eye for detail and outstanding interpersonal skills to...
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Jan 12
2017

Executive Assistant –Biotech Company –SSF - $8...

Our client, a Cutting-Edge Biotech Company in South San Francisco, is actively seeking a tech-savvy and enthusiastic Executive Assistant to join their corporate office. Great opportunity to work remotely! As the Executive Assistant, you will support a top-level executive as...
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Jan 12
2017

EA/PA – Private Investment Firm -- Temp to Perm,...

Leading Private Investment Firm in NYC is seeking an experienced Executive/Personal Assistant to support their top C-level Executive. This role requires heavy personal assistant duties managing home-related matters, in addition to overseeing business-related meeting scheduling, international travel itineraries, expense reports,...
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Jan 11
2017

Executive Assistant to Public Affairs Team- Promin...

Our client, a Prominent Hedge Fund, is actively seeking a proactive and sharp Executive Assistant to support the firm’s Public Affairs team in their gorgeous office in Midtown.   In this vital role, you will deliver top-notch support to a...
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Jan 11
2017

Executive Assistant/Personal Assistant – Entrepr...

An Entrepreneurial Husband and Wife are currently seeking a polished and professional Executive/Personal Assistant to support each of them in their business and personal endeavors. A motivated, meticulous, and results-driven individual with a high level of integrity will thrive in...
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Jan 11
2017

Executive Assistant to Director – Innovative Rea...

Our client, an Innovative Real Estate Complex with offices in Brooklyn, is actively seeking an Executive Assistant to support their Director of Leasing. The Executive Assistant will provide top-notch administrative support to the busy Director and streamline office operations. Your...
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Jan 11
2017

Administrative/Recruiting Assistant – Leading St...

Our client, a Leading Startup in San Francisco, has an immediate need for an Administrative/Recruiting Assistant to join their offices. As the Administrative/Recruiting Assistant, you will provide top-notch support to a team of busy executives, as well as assisting the...
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Jan 10
2017

Purchasing Coordinator – Prestigious Retail Comp...

Our client, a Prestigious Retail Company in San Francisco, is currently seeking a proficient Purchasing Coordinator to join their successful team! The Purchasing Coordinator will preserve the acquisition of company supplies and equipment and ensure that vital inventory is kept...
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Jan 10
2017

Executive Assistant – Leading Venture Capital Fi...

Our client, a Leading Venture Capital Firm, is actively seeking a highly organized Executive Assistant to join their office in Menlo Park. As the Executive Assistant, you will provide top-notch administrative support to the busy Managing Director as you ensure...
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Jan 10
2017

EA – Partner of the firm + Managing Director –...

Our client, a Prominent Hedge Fund, is actively seeking a proactive and sharp Executive Assistant to support the Partner of the Firm and Managing Director in their New York office.   This is an exciting opportunity to work for two...
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The CEO of a Premier Hedge Fund in Midtown NYC is actively seeking a polished, savvy, and meticulously organized Executive Assistant. This is a fantastic opportunity for a poised and highly professional candidate eager to provide exceptional administrative and personal support to a top executive in the finance industry.

This firm offers a competitive base salary, 100% paid benefits, fantastic perks, and a discretionary performance bonus.

In this fast-paced role, you will work collaboratively with another assistant to ensure the seamless execution of all administrative and logistical functions from handling incoming phone calls to coordinating a high volume of domestic and international travel. Your ability to balance a variety of competing priorities with the utmost grace and composure will be key to your success.

Responsibilities:

  • Manage the CEO’s extensive professional calendar
  • Streamline incoming and outgoing phone calls and correspondence
  • Plan and schedule meetings, conferences, teleconferences, and appointments
  • Handle confidential materials and information with discretion and sensitivity
  • Facilitate heavy domestic and international travel arrangements including private aviation, helicopters, yachts, and ground transportation; liaise with pilots and captains
  • Gather extensive information to create detailed travel itineraries
  • Organize transportation logistics in NYC; coordinating with private driver and security detail
  • Assist with all aspects of event planning and execution
  • Coordinate closely with the CEO’s family office
  • Assist with scheduling of personal and family appointments, transportation, and travel arrangements

Qualifications:

  • Bachelor’s degree required
  • At least 2-7 years of administrative support experience
  • Experience coordinating private jet travel required
  • NY savvy and highly resourceful; prior international travel experience preferred
  • Polished and articulate communication skills, both written and verbal
  • Exceptional level of organization, attention to detail, and accuracy
  • Capacity to take and incorporate constructive criticism
  • Ability to take the initiative and work autonomously with minimal direction
  • Poised and professional demeanor, both in person and over the phone
  • Helpful and agreeable nature
  • MUST be available 24/7 via phone and email

Please submit your resume to be considered for this rewarding position.

Our client, a Top Hedge Fund in San Francisco, is seeking an Administrative Assistant to join their offices. A proactive approach, great attention to detail, and strong interpersonal skills will be essential as you ensure that daily operations run smoothly. You will also coordinate resources, schedules, and timelines for special projects. Your ability to navigate shifting priorities will be necessary in this multifaceted role.

The ideal candidate is a results-oriented individual with well-developed organizational, analytical, and project management skills.

Responsibilities:

  • Provide support to a team of executives
  • Screen and direct phone calls
  • Manage heavy calendars and schedules
  • Coordinate travel arrangements and create itineraries as needed
  • Prepare presentations, reports, and other meeting materials
  • Create, update, and maintain a variety of spreadsheets
  • Handle expense reports
  • Streamline incoming communications

Requirements:

  • Previous administrative experience
  • Bachelor’s degree with a minimum GPA of 3.0
  • Strong sense of urgency; ability to work in a fast-paced environment
  • Exceptional communication and interpersonal skills
  • High level of confidentiality and professionalism
  • Flexible, can-do attitude
  • Advanced proficiency in PowerPoint, Excel, Word, and Outlook

Candidates must be willing to start at 6:30 AM. Please submit your resume to be considered!

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Premier Start-Up Company, is actively seeking a Recruiting Coordinator to join their team in San Francisco. This is a temp-to-perm opportunity to partner with a leading start-up and thrive in a high-energy environment.

In this hybrid role, you will act as both the Recruiting Coordinator and the People Operations Coordinator. You will utilize your organizational skills to ensure that candidates and new employees are set up for success.

Responsibilities include:

  • Facilitating employee onboarding and orientation
  • Overseeing recruiting programs, processes, and initiatives
  • Ensuring a positive candidate experience throughout the recruitment and selection processes
  • Facilitating candidate communications and outreach
  • Taking on additional duties as needed

Requirements:

  • At least 1 year of Human Resources or Recruiting Coordinator experience
  • Bachelor’s degree required
  • Must speak Portuguese; Spanish language skills preferred
  • Meticulously detail-oriented and organized
  • Exceptional multitasking and time-management abilities
  • Thorough understanding of the recruiting process
  • Excellent verbal and written communication skills
  • Proficiency in Microsoft Office Suite programs

This is a temp-to-perm position. Please submit your current resume for consideration.

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

 

Leading Tech Firm in San Francisco is in need of a Human Resources Manager.

In this role, you will be responsible for planning and implementing Human Resources programs within the company, and working to streamline all HR processes for maximum efficiency. The ideal candidate for this position is a motivated professional willing to jump in and help out wherever necessary.

Typical responsibilities include streamlining the applicant tracking processes, providing recruiting support, training the Human Resources team, maintaining personnel files, overseeing the hiring and onboarding processes, and establishing a cloud-based HRIS. The HR Manager will also be responsible for designing HR policies for staffing, compensation, training, and benefits.

Requirements:

  • At least 5-7+ years of senior level HR experience
  • Strong working knowledge of HR concepts and best practices
  • Ability to lead and direct a team
  • Excellent time management and multitasking skills
  • Organized and adaptable
  • Ability to thrive in a fast-paced environment
  • Outstanding interpersonal communication skills
  • Proficiency in Microsoft Office programs

 

This is a fantastic opportunity to apply your skills to a leadership position in a dynamic firm! Please submit your resume to be considered.

Our client, a Leading Consulting Brand, is actively seeking a HRIS Manager to join their team in Menlo Park on a temp-to-perm basis.

In this role, you will oversee the Benefits and HRIS administration to support Human Resources goals and initiatives, and manage day-to-day HRIS processing. Your customer service-oriented mindset and analytical approach to problem solving will ensure your success in this multifaceted position!

 

Responsibilities:

  • Providing information on company benefits and HR policies; responding to inquiries on policy
  • Processing HR status changes
  • Managing and reports associate data and claim data
  • Overseeing and evaluating Leave of Absence reports
  • Creating and maintaining employee files
  • Facilitating the annual open enrollment process
  • Onboarding new employees
  • Managing system functions and upgrades
  • Maintaining system tracking and verifying technical documentation
  • Providing mentorship to HRIS analysts
  • Spearheading HRIS projects and managing project timelines
  • Taking on additional responsibilities, as necessary

 

Requirements:

  • At least 2-3+ years of previous HR experience with the desire to grow within the HRIS/Benefits realm
  • Bachelor’s degree preferred
  • Professional Services experience a plus
  • Ability to manage a team and delegate effectively
  • Exceptional interpersonal skills
  • Meticulous and detail-oriented
  • Excellent multitasking and time management skills

 

Please submit your resume to be considered for this position!

 

Our client, an Innovative Tech Giant, is actively seeking a professional and enthusiastic Inbound Sales Representative to join their fantastic sales team in San Francisco.

In this vital role, you will spearhead all aspects of the sales cycle and promote the company’s brand through effective email campaigns and positive customer interactions. Ideal candidates will have outstanding oral and written communication skills and a strong ability to negotiate and close deals.

Responsibilities:

  • Educate a variety of audiences about the company and its relevancy to their business, non-profit or educational use
  • Routinely outperform daily sales goals
  • Identify leads and negotiate deals with mid-market and enterprise customers
  • Manage customer feedback by coordinating with Product and Marketing teams

Qualifications:

  • Minimum 1-3+ years of experience within the sales industry; background in tech preferred
  • Bachelor’s degree required
  • Engaging, professional presence in-person and over the phone
  • Clearly explain brand to potential customers
  • Customer service-oriented; ability to engage with clients and all levels of staff
  • Excellent written and verbal communication skills
  • Exceptional sense of organization and time management
  • Reliable, punctual, and responsible work habits
  • Strong familiarity with Outlook, Word, and Excel

Please submit resume for consideration.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Top Accounting Firm in San Francisco, is seeking an Administrative Assistant to join their team. This role will require the Administrative Assistant to spend half of their time in the San Francisco Office, and half of their time in the Redwood City office.

As the Assistant, you will support a team of accountants and partners with a variety of administrative tasks to streamline office operations and increase productivity. Typical responsibilities include: Editing correspondence, representation letters, and financial statements; directing phone calls; organizing audit trainings and meetings; keeping up-to-date staffing and scheduling worksheets for audits and review; reviewing and editing audit proposals; scheduling new hire audit orientation; providing support for Peer Review; processing transmittal letters and documents; and taking on additional responsibilities as needed.

Requirements:

  • At least 2+ years of experience
  • Willingness and ability to commute between San Francisco and Redwood City offices
  • Computer savvy with proficiency in Microsoft Office programs
  • Detail-oriented and organized
  • Collaborative team player with the ability to work independently
  • Deadline-driven with a strong sense of urgency
  • Excellent written and verbal communication skills
  • Ability to effectively multitask in a fast-paced environment

Please submit your resume to be considered!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

A Leading Tech Startup in San Francisco is looking for a self-motivated, resourceful, and experienced Recruiter to join their team.

The Recruiter will take ownership of R4R initiatives to source full-time recruiters to join the company. He or she will work closely with senior leadership and internal hiring managers to determine hiring needs and develop and implement successful recruiting strategies.

Responsibilities:

  • Source talent, screen resumes, and conduct interviews for top recruiters
  • Network through multiple platforms to find potential recruiting talent
  • Collaborate with internal teams to expand current programs
  • Determine potential opportunities for existing candidates; maintain pipeline of candidates
  • Facilitate the negotiation process and prepare offer letters
  • Streamline employee onboarding, and work to grow a cohesive and successful team
  • Additional duties, as delegated

Qualifications:

  • In-house and agency recruitment experience preferred
  • R4R experience required
  • Bachelor’s degree preferred
  • Outstanding interpersonal skills
  • Proven ability to negotiate and close high-level roles
  • Team-oriented with excellent leadership abilities
  • Ability to efficiently manage competing priorities in a fast-paced environment
  • Proficiency in MS Office Suite

Please reply with your resume to be considered!

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Fund Administrative Firm in San Francisco, is seeking an enthusiastic Front Desk Coordinator to join their team.

This is an amazing opportunity for a warm and personable individual seeking an administrative role with in a collaborative, creative environment that offers an excellent work-life balance. The Front Desk Coordinator will take ownership of a variety of administrative and front office duties, including screening phone calls, coordinating schedules and calendars, acting as the voice and face of the firm, distributing mail and packages, monitoring inventory, maintaining communal office spaces, organizing company events, and taking on special projects.

Qualifications:

  • At least 1-3+ year of administrative experience
  • Warm, engaging and professional
  • Outstanding interpersonal and communication skills to liaise with clients, guests, and all levels of staff and management
  • Eager to take the initiative and assist wherever needed
  • Resourceful, creative, and efficient problem solver who can stay ten steps ahead and anticipate office needs
  • Excellent ability to multitask and balance competing priorities in a fast-paced, ever-changing environment
  • Advanced proficiency with Microsoft Office Suite, especially Outlook

Please send your resume for immediate consideration!

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Food Distribution Company in Walnut Creek, has an immediate need for an Executive Assistant to join their offices on a temp-to-perm basis.

The Executive Assistant will support the Marketing department by performing a variety of administrative tasks for the VP Marketing and a team of four executives. The ideal candidate for this role is a proactive professional that is willing to go above and beyond traditional administrative duties and take on special projects and responsibilities. Your exceptional interpersonal skills and ability to remain poised under pressure will be essential in this highly visible role.

Typical Responsibilities Include: Managing busy executive calendars, coordinating travel arrangements, facilitating correspondence, screening and directing calls, completing expense reports, fostering vendor relationships, preparing for meetings, conducting research projects, and taking on additional responsibilities as needed.

Requirements:

  • Ability to engage with staff and management at all levels of the organization
  • Previous background with project management
  • Exceptional written and verbal communication skills
  • Ability to practice discretion and professionalism with sensitive information
  • Strong multitasking and time-management skills
  • Independent thinker with the ability to take the initiative
  • Proficiency in MS Office applications
  • Collaborative, team-oriented mindset
  • Proficiency in Microsoft Office programs

This is an exciting temp-to-perm opportunity that offers room for growth! Please submit your resume to be considered.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Leading Biotech Firm on the Westside is actively seeking a meticulous, articulate, and highly professional Executive Assistant. The ideal candidate will be able to start as soon as possible.

In this high-level corporate role, you will showcase your phenomenal communication, interpersonal, and project management skills as you liaise with high-profile investors and clients and provide top-notch administrative support to facilitate daily office operations.

Responsibilities will include:

  • Coordinating complex calendars and schedules
  • Organizing meetings and providing meeting support
  • Arranging precise domestic and international travel logistics – must be a travel guru!
  • Providing support after-hours, especially when the executive is traveling
  • Overseeing vendor and business contracts
  • Preparing presentations and correspondence
  • Conducting office management and team coordination
  • Tracking and managing projects from start to finish
  • Conducting medical and market research
  • Taking on additional duties and tasks as assigned

Qualifications:

  • Bachelor’s degree preferred
  • At least 5+ years of experience in an executive support role
  • Demonstrated experience supporting  C-level executives and booking extensive travel arrangements
  • Expert written and verbal communication abilities
  • Poised, diplomatic, and personable demeanor
  • Masterful multitasking skills; ability to prioritize efficiently and meet tight deadlines
  • Strong technical skills; proficiency in MS Office programs

The salary for this position is up to $65K with excellent benefits!

Please submit your resume to be considered.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Leading Tech Firm on the Peninsula is seeking a jack-of-all-trades Executive/Personal Assistant to provide top-notch assistance to a high-profile executive.

The Executive/Personal Assistant will serve as the primary gatekeeper to the Executive’s busy schedule, liaising with internal staff and management as well as clients, key stakeholders, and important personal contacts on their behalf.

Responsibilities:

  • Coordinate complex calendars and meeting logistics
  • Prepare daily agendas of business and personal obligations
  • Compile detailed travel itineraries
  • Answer incoming phone calls
  • Draft business and personal correspondence
  • Track and submit expenses
  • Take ownership of additional projects as needed

 

Qualifications:

  • Bachelor’s degree
  • Proven experience as an executive assistant to a C-level individual
  • Outstanding communication abilities
  • Ability to maintain the utmost level of discretion and confidentiality
  • Strong organizational and multitasking skills; sharp attention to detail

 This is a unique opportunity to be a strategic partner to a dynamic executive! Please apply with your resume to be considered for this high-level support position.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Leading Financial Services Firm, is seeking a Senior Administrative Assistant to support a team of executives out of their Midtown office. The ideal candidate is a reliable professional with strong organizational, communication, and gatekeeping skills who enjoys working in an administrative support role and has previously supported a small team. This is an amazing opportunity with an immediate start.

This firm fosters a fantastic corporate culture and a fun team atmosphere. Sense of humor and flexible “roll with the punches” attitude are a must.

This role requires heavy calendar management, coordinating ever-changing travel arrangements (both domestic and international), and processing multiple expense reports (experience with Concur a plus!). Advanced proficiency with Excel and PowerPoint are required as this role is also responsible for editing presentations and maintaining important client information and orders. Qualifications:

• Bachelor’s degree is required • At least 3+ years of strong administrative experience, ideally out of corporate • Industry related experience a plus! • Flexibility to work late hours as needed; traditional hours 9am – 6 pm • Not a growth role — must love being in a support role • Advanced proficiency in Mac and MS Office applications, especially Excel and PowerPoint • Ability to maintain professionalism in demanding environment

Must be able to start ASAP and commit through the end of August

Please submit your resume as a Word doc to be considered.

Our client, a Boutique Investment Management Firm, is looking for an Administrative Receptionist to start immediately at their corporate offices in New York. This role is highly visible, and the right candidate is poised, professional, well-spoken, and eager to learn. This is an excellent way to demonstrate your strong organizational, communication, and interpersonal skills in a high-end corporate environment. Potential for perm for right candidate.

Responsibilities include: managing incoming calls and correspondence, greeting and acting as an information resource to clients, setting up for meetings, managing conference room calendars, maintaining a neat and stocked office space, and assisting with special projects as needed.

Requirements: • Bachelor’s degree required • At least 1+ years of administrative and/or reception experience in a fast-paced setting • Energetic, motivated, and team-oriented • Personable and flexible to adapt to last-minute changes in schedule • Strong organizational and multi-tasking skills • Knowledge of MS Office Suite

Hours are 9 a.m.-6 p.m. with flexibility.

Must be available to start ASAP and commit through summer

Please submit your resume in Word format for immediate consideration. Thank you!

Prestigious Finance Firm in San Francisco is seeking an enthusiastic and proactive Executive Assistant to support their office in the Presidio.

As the Executive Assistant, you will play a vital role overseeing day-to-day logistics for a team of high-level executives, plan company events, and organize special projects. You will provide professional and personal support as you take on a variety of administrative tasks to ensure smooth operations. Your positive attitude and meticulous eye for detail will ensure your success in this highly visible role!

Responsibilities:

  • Overseeing heavy executive calendars
  • Coordinating company events
  • Organizing a high volume of travel arrangements
  • Screening and directing calls
  • Scheduling and preparing for high-profile meetings
  • Submitting expense reports
  • Managing lunch orders
  • Communicating with vendors
  • Maintaining contact databases
  • Conducting occasional research
  • Taking on additional projects and duties as needed

Requirements:

  • Bachelor’s degree required
  • At least 3+ years of experience supporting senior executives
  • Capability to balance multiple projects in a fast-paced and deadline-driven environment
  • Positive, helpful, and collaborative work style
  • Superb organization skills with a detail-oriented attitude
  • Exceptional written and verbal communication skills
  • Ability to remain calm, collected, and professional under pressure
  • Strong proficiency in Microsoft Office Suite

 

This position will work market hours and is located in the Presidio neighborhood. The firm offers great benefits and a generous bonus!

Please submit your resume to be considered.

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

 

Top Private Equity Firm is seeking a positive, enthusiastic Executive Assistant to join their collaborative team in San Carlos!

In this highly visible role, the Assistant will provide top-notch support to a team of high-level executives by streamlining office efficiency through a variety of administrative tasks. Outstanding interpersonal skills will be essential in this role as you interface with important clients. You will also take initiative by evaluating current operations and determining strategies for improvement.

Typical responsibilities include: Facilitating executive correspondence, managing calendars and schedules, submitting expense reports, providing meeting assistance, coordinating travel plans, and taking on special projects.

Qualifications:

  • At least 2+ years of administrative experience supporting high-level executives
  • Bachelor’s degree required
  • Expert ability to balance competing priorities
  • Deadline-driven with excellent follow through
  • Exceptional written and verbal communication skills
  • Proficiency in Microsoft Office programs and Google Suite
  • Willingness to travel internationally, as needed

This is an excellent team support role with the opportunity to move into a high level direct Executive support position! Please submit your resume to be considered.

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Leading Tech Firm in Oakland, is seeking a Lab and Supply Chain Manager to join their team on a temp-to-perm basis.

The Lab and Supply Chain Manager will take on a variety of administrative responsibilities to streamline the operations of research facilities and optimize productivity for the research team. The Manager will also be responsible for managing the supply chain, negotiating vendor prices, and maintaining the tidiness of the physics laboratory.

Additional duties:

  • Manage laboratory inventory
  • Support research and production teams by locating necessary material and equipment
  • Ensure timely delivery of orders with vendors
  • Adjust lab layout, as needed
  • Take on additional responsibilities, as assigned

Requirements:

  • At least 3 years of experience in a research environment
  • Highly organized and detail-oriented
  • Expert multitasking skills
  • Strong written and verbal communication skills
  • Background working with engineers; ability to communicate specifications to vendors
  • Previous supply chain tracking experience
  • Proficiency in Microsoft Office programs

 

Please submit your resume to apply!

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Advertising Tech Startup has an immediate need for a hard-working Executive Assistant to join their team in San Francisco. This is an exciting opportunity for an organized, take-charge professional to grow within a dynamic startup.

In this role, you will provide top-notch support to a CEO as you manage complex calendars, interface with high-level clients, take on exciting special projects, and streamline office operations through a variety of administrative tasks. The ideal candidate for this position is a creative problem-solver that can stay ten steps ahead to anticipate executive needs.

Responsibilities:

  • Streamline incoming communications
  • Prepare documents, presentations, and other materials
  • Manage calendars and schedules
  • Organize extensive travel arrangements and logistics
  • Complete expense reports and invoices
  • Spearhead research and special projects
  • Perform light personal assistant work, as necessary

Requirements:

  • At least 2 years of experience supporting C-level executives
  • Bachelor’s degree preferred
  • Exceptional written and verbal communication skills
  • Proficient in Google systems
  • Professional and discrete regarding sensitive information
  • Ability to balance competing priorities in a fast-paced environment
  • Independent thinker with the ability to take the initiative

 

This innovative company values a collaborative, entrepreneurial environment with fun perks like paid gym membership, a dog-friendly office, and employee league dodgeball games.

Please submit your resume to be considered!

<i>We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.</i>

Our client, a Luxury Fashion Company, is actively seeking a professional and polished Executive Assistant to support their Global Head in their gorgeous New York office. The ideal candidate will be meticulous and dedicated to taking initiative when responding to the Executive’s needs and completing projects.

This is a fantastic opportunity to work with a renowned fashion company. Candidates must be fluent in French.

Responsibilities:

  • Provide high-level executive support to Global Head of company
  • Take into account business priorities while managing calendars
  • Greet visitors, handle correspondence, plan client dinners
  • Handle all meeting scheduling and arrangements
  • Coordinate complex travel arrangements
  • Screen and direct all incoming phone calls
  • Prepare research and findings to present
  • Handle all expense reports and maintain files
  • Prepare presentations and documentation
  • Step into office assistant role when needed
  • Take on additional Ad-Hoc projects as needed

 Requirements:

  • At least 3 years of executive support experience
  • Must be Fluent in French
  • Previous experience working with a diverse range of internal and external contacts
  • Bachelor’s degree or equivalent preferred
  • Proficient in Windows and Microsoft Office
  • High level of accuracy and attention to detail
  • Organized; ability to prioritize and meet deadlines
  • Superb communication skills both written and oral
  • Ability to work independently as well as part of a team
  • Excellent grasp of maturity and professionalism; comfortable handling confidential information
  • Confident working in a fast-paced environment, intellectually vibrant environment
  • Ability to work efficiently in a complex matrix structured organization

Your ability to prioritize your time and work in a detailed, efficient manner will be essential to this role!

Please apply with your resume for immediate consideration.

Our client, a Mobile Tech Startup, has an immediate need for a savvy and experience Executive Assistant to join their team in San Francisco on a temp-to-hire basis.

The ideal candidate will possess a high attention to detail and excellent interpersonal skills in order to maintain the schedules and priorities of the Executive.

Responsibilities:

  • Streamline incoming communications
  • Prepare documents, presentations, and other materials
  • Manage calendars and schedules
  • Organize travel arrangements and logistics
  • Complete expense reports and invoices
  • Personal support tasks as needed
  • Spearhead special projects
  • Interface with high level clients
  • Take on additional responsibilities when necessary

Requirements:

  • At least 3-5 years of executive support experience
  • Bachelor’s degree required
  • Ability to engage with staff and management at all levels of the organization
  • Exceptional written and verbal communication skills
  • Proficient in Google systems
  • Ability to practice discretion and professionalism with sensitive information
  • Strong multitasking and time-management skills
  • Independent thinker with the ability to take the initiative

 

If you are an experienced executive support professional looking to further your career in this dynamic role, please submit your resume to apply!

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

 

An Innovative Mobile Startup is seeking a versatile and professional Executive Assistant to support the CEO.

The Executive Assistant will act as a direct representative of the company and CEO, building and maintaining relationships with external business partners as well as all levels of management and staff.

The ideal candidate is a highly motivated and detail-oriented professional that can think ahead and anticipate executive needs.

General responsibilities include: managing the CEO’s calendar and schedule, coordinating meetings and providing support, developing presentation materials, tracking and submitting expenses, balancing competing projects, and assisting with additional tasks as needed.

Requirements:

  • Bachelor’s degree
  • At least 3-5 years of previous experience supporting senior-level executives
  • Outstanding written and verbal communication skills
  • Understands how to remain poised under pressure
  • Startup experience ideal
  • Ability to efficiently balance and prioritize tasks
  • Creative and proactive problem-solving skills
  • Meticulous attention to detail
  • Proficient in Google apps

Please respond with your resume for immediate consideration!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a socially and environmentally conscious Real Estate Investment Firm, is actively seeking a proactive and autonomous Investor Relations Associate to dive in and support the firm’s marketing team.

The ideal candidate will have a strong entrepreneurial drive and a background in finance or real estate. This is an exciting and hands-on opportunity to work with a collaborative and cutting edge firm.

Responsibilities:

  • Manage support of various marketing related projects
  • Draft content and analyze investor reports following company aesthetic
  • Coordinator investor and marketing related events
  • Support Salesforce database efforts and RFP support
  • Create charts and content for various quarterly and annual letters
  • Take on ad hoc projects as needed

Qualifications:

  • Bachelor’s degree in communications, finance, economics or entrepreneurship
  • Minimum 3-5 years of experience in Investor Relations or Marketing
  • Experiences in Salesforce and data entry a must!
  • Proficient knowledge of Microsoft Office, specifically in Excel
  • Autonomous, entrepreneurial and confident
  • Working knowledge of Adobe Creative Suite, mainly InDesign
  • Outstanding written and oral communication skills
  • Superb ability to prioritize workflow in a fast-paced environment
  • High-level or accuracy and meticulous attention to detail

 

Please submit resume for consideration.

Our client, a Top Investment Advisory Firm, is actively seeking a Client Associate/Administrative Assistant with a few years of experience to join their collaborative team in El Segundo. The ideal candidate will value high attention to detail and possess effective interpersonal skills to navigate client transactions and engage in a variety of client communication.

The right person is seeking a challenging and exciting opportunity that will provide them with the ability to use their people skills and high standards.

Responsibilities:

  • Open and manage different accounts and oversee client documentation
  • Receive and handle client inquiries in a timely manner
  • Conduct all client account service tasks
  • Oversee meeting scheduling and assist with calendar maintenance
  • Create client reports and presentations
  • Prepare meeting materials for prospective and current clients
  • Assist with special projects and additional administrative tasks as needed

Requirements:

  • Bachelor’s degree in Finance, Accounting, Economics, Mathematics, or equivalent preferred
  • At least 1-3 years of experience in finance, accounting, or the investment industry preferred
  • Excellent communication skills both written and oral
  • Proactive critical thinker with the ability to anticipate issues
  • Ability to prioritize and multitask in a fast-paced environment
  • Superb interpersonal skills with a client-oriented attitude
  • Proficient in all MS Office programs and a basic ability to troubleshoot tech problems

This is a fantastic opportunity for someone with the desire to work in the investment advisory industry! The ideal candidate will be pursuing his or her CFP, CFA, ChFC, or equivalent designation.

Please submit your resume to apply!

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Our client, a Boutique Production Company in Santa Monica, has a fantastic opportunity for a motivated, resourceful, and highly-organized Executive Assistant to support a Top Entertainment Executive.

The ideal candidate has extensive experience as an Assistant within the Entertainment Industry and must take pride in their role as a gatekeeper. Poised and professional demeanor a MUST. You will be an integral part of this small, team-oriented office, and will consistently manage the Executive’s time with a friendly and detail-oriented attitude.

Key duties include: Managing the Executive’s ever-changing calendar; heavily screening and directing calls; scheduling meetings and appointments; streamlining communications; completing and submitting expense reports; tracking budgets; and spearheading exciting project work.

Qualifications:

  • At least 3 years of experience providing direct support to C-level executives a MUST
  • Background in media or entertainment is preferred
  • Confident and articulate communication skills
  • Outgoing and enthusiastic personality
  • Extremely organized and detail-oriented
  • Ability to multitask and handle changing priorities with poise
  • Strong interpersonal skills; ability to build rapports with all levels of staff and management
  • Advanced knowledge of MS Office, especially Excel!

Your ability to adapt to last-minute changes in schedule and stay a step ahead of the game at all times will ensure your success in this role.

This is not a position for someone who is looking for creative development. The right candidate is looking to grow within the operations and distribution side of entertainment.

Please apply with your resume to be considered.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

A Cutting-Edge Tech Company in San Francisco is seeking an Event Office Administrator to join their team on a part-time basis.

As the Event Office Administrator, you will be responsible for performing a variety of administrative tasks, including organizing shared files and data, coordinating events and logistics, and overseeing the shipment of marketing materials. The ideal candidate for this position is a savvy, take-charge professional with excellent follow through and the ability to multitask in a fast-paced environment.

Additional responsibilities include:

  • Coordinating schedules and calendars
  • Preparing reports for presentations
  • Ordering catering and materials for corporate events
  • Completing expense reports
  • Taking on additional responsibilities, as needed

Requirements:

  • At least 1-3+ years of administrative support
  • Bachelor’s degree in related field preferred
  • Tech savvy with a working knowledge of Microsoft Office programs and Google apps
  • Adaptable and willing to take on new tasks
  • Organized and detail-oriented
  • Autonomous in resolving problems and issues
  • Exceptional verbal and written communication skills

This role is 20 hours a week, Monday through Friday from 1:00 PM – 5:00 PM.

Please submit your resume to be considered.

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Global Investment Firm, is actively seeking a professional and autonomous Travel Operations Analyst to join their extraordinary Global Corporate Services team in New York.

In this vital role, you will use your extensive experience with Concur Travel to streamline all travel-related activity for the firm. The ideal candidate will be highly passionate about delivering top-notch service and possess a high-level of accuracy and follow through. You will use you strong background in coordinating travel arrangements to provide effective trainings for assistants whom will be scheduling travel for high-level executives.

Responsibilities:

  • Assist Head of Travel with operational functions
  • Manage Concur Travel and serve as system administer
  • Train employees on Concur Travel and provide technical support
  • Review and analyze travel program to find opportunities and challenges; implement surveys
  • Create blogs about professional’s travel; maintain travel newsletter and communications
  • Provide daily management of car service vendors
  • Support travelers with vendor related service requests

Qualifications:

  • Minimum 3+ years of experience with Concur Travel; background in finance a plus!
  • Bachelor’s degree in Marketing or Communications preferred
  • Knowledge of global distribution systems
  • Proven ability to develop and manage training courses
  • Strong analytical thinker
  • Natural problem solver with a customer service oriented work ethic
  • Provide top-notch service in a demand and fast-paced environment
  • High-level or accuracy and follow through on projects
  • Proficient knowledge of Microsoft office
  • Ability to work autonomously and collaboratively

Please submit resume for consideration.

Our client, a Leading Financial Tech Firm, is seeking an Executive Assistant to join their team in Los Altos.  This is an exciting opportunity to work in a leading firm that offers the fun, collaborative culture of a startup!

 

As the Executive Assistant, you will provide administrative support to a small team of executives as you ensure smooth operations and maximize office efficiency. Your remarkable project management skills, meticulous eye for detail, and your ability to balance competing priorities in a fast-paced environment pressure will be essential to this role.

Responsibilities:

  • Organizing travel arrangements
  • Coordinating executive calendars and schedules
  • Setting up for meetings; providing meeting support
  • Streamlining correspondence
  • Maintaining an organized system for filing documents
  • Taking on additional projects, as needed
  • Preparing expense reports

Requirements:

  • At least 2 years of administrative experience
  • Bachelor’s degree or equivalent
  • Proficiency in Microsoft Office programs and Adobe Acrobat
  • Meticulous and detail-oriented
  • Able to thrive in a fast-paced environment
  • Deadline driven with strong multitasking skills
  • Excellent written and verbal communication skills
  • Willing to work occasional overtime

 

 Please submit your resume to be considered for this highly visible, multifaceted position!

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

An Innovative Tech Startup in Palo Alto is seeking actively seeking a sharp, detail-oriented, and proactive Administrative Assistant with strong support in Operations.

This is an exciting opportunity to work closely with a visionary startup that is committed to creating cutting-edge tech solutions in the world of education. This is an ideal role for an eager self-starter interested in growth and career development.

In this role, you will support the Operations team with a variety of administrative duties and event planning. You will also assist with various HR Functions and work to streamline office efficiency.

Additional responsibilities include:

  • Coordinating off-site events such as dinners and interviews
  • Completing research for special projects
  • Directing calls and facilitating office correspondence
  • Providing meeting support and setup
  • Maintaining an accurate filing system
  • Processing expense reports
  • Communicating with cross-functional teams
  • Taking on additional responsibilities, as needed

Requirements:

  • Bachelor’s degree preferred
  • At least 1-2 years administrative experience
  • Strong interpersonal skills
  • Enthusiastic and motivated
  • Tech enthusiast with a working knowledge of Mac and PC systems
  • Ability to remain poised under pressure
  • Flexible and adaptable to any situation
  • Organized and detail-oriented
  • Positive attitude a must!

This company also offers a competitive salary, comprehensive benefits, and generous bonus.

If you are an experienced, driven individual with a desire to excel in a team-oriented company, please submit your resume to apply!

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

 

Our client, a Leading Education Non-Profit, is currently seeking an Executive Personal Assistant to provide exceptional administrative and logistical support out of their innovative New York office. This is a fantastic opportunity to form a rewarding working relationship with a true leader and visionary.

We are looking for stand-out candidate who possesses polished communication and interpersonal skills as well as a knack for efficiently balancing a variety of competing assignments and high-level priorities. Your talent for seamlessly shifting between business and personal projects while maintaining the utmost poise and composure will allow you to thrive in this exciting executive support role.

Specific responsibilities include:

  • Provide impeccable administrative support; liaise with internal and external parties
  • Book international and domestic travel arrangements (transportation, accommodations, etc.)
  • Manage the Executive’s master calendar of appointments
  • Coordinate executive outreach and external relations efforts; source talent for guest appearances
  • Monitor speaking requests; facilitate contracts and logistics
  • Work independently to oversee a wide range of special personal projects
  • Maintain an efficient office space; oversee all maintenance and supply related activity
  • Take charge of additional tasks and duties as needed

Requirements and qualifications:

  • Bachelor’s degree or equivalent
  • At least 3+ years of relevant executive support experience; background in broadcasting, media or production is preferred
  • Knowledge of Salesforce a plus!
  • Meticulous sense of organization
  • High-level of professionalism when working with external parties
  • Outstanding passion for organization
  • Exceptional writing abilities and verbal communication skills
  • Proficient knowledge of Microsoft Office, specifically Outlook
  • Ability to take the initiative and exercise good judgment and discretion
  • Eager and enthusiastic “can do” attitude

The ideal candidate is highly collaborative and committed to demonstrating the highest level of customer/client service.

Please submit resume for consideration.

A Leading Tech Firm in San Francisco has an immediate need for a Technical Recruiter to join their offices. This is an exciting opportunity to partner with a dynamic firm that offers an open and collaborative environment, as well as great potential for growth.

The Technical Recruiter will be responsible for handling a high volume of full cycle recruitment while seeking out the best possible talent for the company. Your exceptional interpersonal skills will ensure your success in this role, as you will act as a liaison between cross-functional teams throughout the hiring process.

Responsibilities:

  • Supporting internal efforts for recruiting within a fast paced and high growth environment
  • Collaborating with hiring managers on expectations for candidates
  • Effectively identifying talent by developing creative sourcing strategies
  • Screening candidates, interview process and offer letter management for the interview process and coordinating with key stakeholders for feedback
  • Tracking candidate feedback and key metrics to enhance the recruitment process
  • Taking on related tasks and projects, as needed

Requirements:

  • At least 3-5+ years of full cycle technical recruiting experience
  • Proficient in Microsoft Office programs
  • Outstanding verbal and written communication skills
  • Highly organized and detail-oriented
  • Effective leadership skills in a fast-paced environment
  • Exceptional customer service skills

This is long term contract with full-time potential for the right candidate. Please submit your resume to be considered.

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Leading Luxury Goods Company, is actively seeking a proactive and detail-oriented Product Development Coordinator to join their team in Corte Madera.

The Product Development Coordinator is responsible for the daily management of projects throughout the development process, as well as monitoring project timelines. The ideal candidate is deadline-driven and willing to help out wherever necessary to see projects through to their completion. Responsibilities:

  • Track development progress and schedules
  • Maintain contact with suppliers and vendors on development timelines
  • Receive quotes and cost breakdowns from suppliers
  • Conduct market research and present findings to the team
  • Coordinate sample requests and distributions
  • Provide support in domestic project launches
  • Take on additional responsibilities, as necessary

Requirements:

  • Strong understanding of the product development process
  • Working knowledge of Adobe Creative Suite
  • Design background preferred
  • Collaborative team-player with exceptional interpersonal skills
  • Proficiency in Mac applications
  • Ability to balance competing priorities in a fast-paced environment
  • Dedicated with excellent follow-through

Please apply with your resume to be considered.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

 

Our client, a Boutique Investment Management Firm, is actively seeking a sharp and professional Executive Assistant to support their incredible Managing Director in New York.

The Assistant will spearhead all administrative tasks to ensure seamless office operations and act as the right-hand support to this busy executive. The ideal candidate is a highly-organized professional with flexibility to adapt to shifting priorities in a dynamic, fast-paced environment.

Responsibilities:

  • Overseeing calendar management and scheduling
  • Organizing extensive international and domestic travel arrangements
  • Streamlining correspondence; handling incoming calls
  • Preparing for and providing support during high-profile meetings
  • Arranging lunches and dinners with external parties
  • Maintaining updated contact information
  • Filing expense reports
  • Coordinate events and planning for family members; act as liaison between house staff
  • Conducting occasional research
  • Providing backup administrative support and assisting with personal projects as needed

Requirements:

  • Minimum 5-10+ years of prior Executive Assistant experience primarily with C-Level executives
  • Bachelor’s degree
  • Experience with heavy calendar and travel coordination required
  • Positive, helpful, and collaborative team player
  • Precise attention to detail; high standard of excellence
  • Strong communication and interpersonal skills
  • Poise and grace under pressure
  • Proficiency in Microsoft Office Suite
  • Ability to work overtime or work remotely, as needed

Please submit resume for consideration.

Our client, a Socially and Environmentally Conscious Real Estate Investment Firm, is actively seeking a proactive and autonomous PR/ Communications Associate to dive in and promote the firm’s impressive image.

The ideal candidate will have a strong entrepreneurial drive and lives and breathes all things public relations. A solid understanding of all social media platforms is a must! This is an exciting and hands-on opportunity to work with a firm who is a leader in New York Real Estate.

Responsibilities:

  • Manage the firm’s public relations activity
  • Cultivate strong relationships with media outlets, journalists and publicists
  • Document all press releases and articles
  • Coordinate investor and marketing-related events
  • Provide support with a variety of marketing projects
  • Analyze investor reports and write ups
  • Ensure all marketing material follows firm’s aesthetics
  • Document quarterly and annual letters
  • Assist with Salesforce database efforts and RFP support
  • Take on additional tasks as needed

Qualifications:

  • Bachelor’s degree in communications, finance, economics or entrepreneurship
  • Minimum 3-5 years of experience in Public Relations or Communications
  • Experiences in Salesforce a plus!
  • Proficient knowledge of Microsoft Office, specifically in Excel
  • Autonomous, entrepreneurial and confident
  • Understands social media like a second language
  • Solid network of media or publicists
  • Working knowledge of Adobe Creative Suite, mainly InDesign
  • Outstanding written and oral communication skills
  • Superb ability to prioritize workflow in a fast-paced environment
  • High-level or accuracy and meticulous attention to detail

 Please submit resume for consideration.

Our client, a Leading Global Private Equity Firm in Midtown Manhattan, has an immediate need for an organized and proactive Executive Assistant to support a team of top C-level executives and their direct reports.

This is a perfect opportunity for candidates looking to transition into finance or awaiting bar or grad school results. Fantastic corporate culture! Duties include heavy calendar management on Outlook, monitoring expenses, coordinating domestic and international travel arrangements, and managing incoming calls and email correspondence.

Candidates must have: • College degree • At least 3+ years of corporate administrative experience. • Excellent verbal and written communication skills • Solid MS Office skills; strong Excel and research skills are a plus • Great attention to detail. • Must be able to start ASAP and commit through the end of August

Hours are 9 am — 6 pm with lunch provided!

Please submit your resume in a Word doc for immediate consideration.

Our client, a Boutique Hedge Fund, is seeking an Administrative Office Coordinator to support a team of executives out of their Midtown office. The ideal candidate is a reliable professional with strong organizational, communication, and gatekeeping skills who enjoys working in an administrative support role and has previously supported a small team. This is an amazing opportunity with an immediate start.

This firm fosters a fantastic corporate culture and a fun team atmosphere. Sense of humor and flexible “roll with the punches” attitude are a must.

This role requires heavy calendar management, coordinating ever-changing travel arrangements (both domestic and international), and processing multiple expense reports (experience with Concur a plus!). Advanced proficiency with Excel and PowerPoint are required as this role is also responsible for editing presentations and maintaining important client information and orders.

Qualifications:

• Bachelor’s degree is required • At least 3+ years of strong administrative experience, ideally out of corporate • Industry related experience a plus! • Flexibility to work late hours as needed; traditional hours 9am – 6 pm • Not a growth role — must love being in a support role • Advanced proficiency in Mac and MS Office applications, especially Excel and PowerPoint • Ability to maintain professionalism in demanding environment

Must be able to start ASAP and commit through the end of August

Please submit your resume as a Word doc to be considered.

Our client, a Leading Architectural Design Firm, has an immediate need for a Front Desk Coordinator to join their close-knit team in San Francisco.

As the Front Desk Coordinator, you will act as the gatekeeper of the firm by interacting with consultants and high end clients on a regular basis. You will also take on a variety of special projects and administrative duties to optimize office efficiency.

Responsibilities:

  • Opening the office in the morning
  • Greeting and welcoming visitors
  • Handling a high volume of phone calls; taking messages
  • Managing conference room scheduling; coordinating catering and setting up for meetings
  • Tracking, stocking, and ordering office supplies
  • Maintaining tidiness of reception area and communal office spaces
  • Performing additional tasks and duties as needed

Requirements:

  • At least 1-2 years of administrative experience
  • Engaging, professional presence in-person and over the phone
  • Customer service-oriented; ability to engage with clients and all levels of staff
  • Excellent written and verbal communication skills
  • Exceptional sense of organization and time management
  • Reliable, punctual, and responsible work habits
  • Strong familiarity with Outlook, Word, and Excel

 

This is a temp-to-perm position with an immediate start. To be considered for this position, please apply with your resume.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

 

Our client, a Leading Consulting Firm, is seeking an Office Coordinator to join their offices in San Francisco.

The Office Coordinator will be responsible for providing administrative and reception support to the firm. Typical responsibilities include: greeting visitors and answering phone calls, coordinating calendars and schedules, organizing logistics for meetings, distributing mail, ordering daily lunches, overseeing office events and activities, communicating with building management and vendors, and taking on additional duties as needed.

Requirements:

  • Previous office administrative or facilities experience preferred
  • Strong multitasking and time management skills
  • Outstanding phone etiquette
  • Computer savvy with a proficiency in Microsoft Office programs
  • Detail-oriented and organized
  • Exceptional interpersonal skills

This firm offers a dynamic, team-oriented environment, excellent benefits, a generous bonus, and great potential for growth! Please submit your resume to be considered.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

 

Our client, a Leading Consumer Brand, is seeking a savvy Social Media Community Manager to join their team in San Francisco.

In this 6-month contract role, the Social Media Community Manager will utilize his or her expertise to develop high quality content for social media channels, as well as implement social media strategy to increase brand awareness. The ideal candidate for this position is a motivated self-starter with a passion for social media and a thorough understanding of its various platforms.

Requirements:

  • At least 1-3+ years of experience creating social media content
  • Bachelor’s degree required
  • Agency background preferred
  • B2C or consumer packaged goods experience a plus
  • Solid understanding of social media metrics
  • Exceptional written and verbal communication skills
  • Excellent multitasking and time management skills

Please submit your resume to be considered for this exciting position!

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Leading Venture Capital Firm in San Mateo, is seeking an organized and efficient Recruiting Coordinator to join their offices.

As the Recruiting Coordinator, you will be responsible for overseeing the interview pipeline. You will act as the gatekeeper for the firm as you interface with candidates for current open roles. Typical responsibilities include coordinating the interview schedules with the hiring team, communicating updates to cross-functional teams, maintaining candidate records through the applicant tracking system, and taking on additional duties as necessary. The ideal candidate for this position is a detail-oriented professional that can work autonomously, as well as part of a collaborative team.

Requirements:

  • At least 2-5+ years of experience as a Recruiting Coordinator
  • Bachelor’s degree in related field
  • Previous experience managing an ATS
  • Discrete and professional regarding confidential material
  • Exceptional written and verbal communication skills
  • Ability to effectively multitask in a fast-paced environment
  • Proficient in Microsoft Office programs

 

Please submit your resume to be considered!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Boutique Investment Firm in San Mateo, is seeking an Administrative Assistant to support their offices.

The Administrative Assistant will support the firm by taking charge of a variety of administrative and logistical duties. The ideal candidate for this role is a proactive self-starter with the ability to balance competing priorities in a fast-paced environment.

Responsibilities:

  • Greet visitors and guests into reception
  • Direct incoming calls and take messages
  • Manage heavy calendars and schedules
  • Prepare presentations, reports, and other meeting materials
  • Handle expense reports
  • Communicate with building management and vendors
  • Streamline incoming communications
  • Ensure that communal office spaces are tidy

Requirements:

  • At least 2 years of previous administrative experience
  • Bachelor’s degree preferred
  • Exceptional communication and interpersonal skills
  • High level of confidentiality and professionalism
  • Flexible, can-do attitude
  • Advanced proficiency in PowerPoint, Excel, Word, and Outlook

Please apply with your resume to be considered.

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

 

Our client, a Global Private Equity Firm, is actively seeking a professional and focused Investor Relations Assistant to support two incredible executives in New York. This individual must be an approachable team-player who is confident working in an extremely fast-paced environment.

In this dynamic and project-heavy role, you will use your strong passion to go above and beyond and provide top-notch results to the executives. Your ability to proactively anticipate and navigate last-minute changes in priority or agenda will ensure your success in this role. The firm has an amazing company culture!

 

Responsibilities:

  • Organize domestic and international travel arrangements; handle any last minute rescheduling
  • Coordinate and confirm Investor meeting schedules, calendars, and contacts
  • Set up biweekly Investor Relations conference calls and update Investor Summary Memos and Meeting Trackers
  • Liaise heavily with internal and external clients & Investors
  • Prepare for and complete follow up on Investor presentations and meetings
  • Handle salesforce and CRM systems
  • Prepare and edit general Investor correspondences, marketing materials, and expense reports
  • Maintain a high level of confidentiality
  • Collaborate with other teams and assist with a wide variety of projects and IR tasks as needed

 

Qualifications:

  • College degree strongly preferred
  • At least 3 years of experience supporting senior level management
  • Background in CRM and Investor Relations
  • Proficient in Microsoft Office; experience with PowerPoint and Excel is a must!
  • Ability to multitask gracefully with shifting priorities in a fast-paced environment
  • Organized, detail-oriented team player who is also comfortable working independently
  • Superb communication and logistical skills both written and oral
  • Tactful approach to dealing with individuals of all levels both internal and external
  • Experience in professional services

 

Please submit resume for consideration.

Our client, a Prestigious Financial Services Firm, is looking for a Receptionist to start immediately at their corporate offices in New York. This role is highly visible, and the right candidate is poised, professional, well-spoken, and eager to learn. This is an excellent way to demonstrate your strong organizational, communication, and interpersonal skills in a high-end corporate environment. Potential for perm for right candidate.

Responsibilities include: managing incoming calls and correspondence, greeting and acting as an information resource to clients, setting up for meetings, managing conference room calendars, maintaining a neat and stocked office space, and assisting with special projects as needed.

Requirements: • Bachelor’s degree required • At least 1+ years of administrative and/or reception experience in a fast-paced setting • Energetic, motivated, and team-oriented • Personable and flexible to adapt to last-minute changes in schedule • Strong organizational and multi-tasking skills • Knowledge of MS Office Suite

Hours are 9 a.m.-6 p.m. with flexibility.

 

Must be available to start ASAP and commit through July

Please submit your resume in Word format for immediate consideration. Thank you!

Our client, a Luxury Fashion Brand, with a beautiful Midtown location has an immediate need for an organized and proactive Executive Assistant.

The ideal candidate will be articulate, detail-oriented, and upbeat.

Duties include managing heavy calendars on Outlook, monitoring expenses, coordinating domestic and international travel arrangements, and handling incoming calls and email correspondence.

Candidates must have: • College degree • At least 3+ years of corporate administrative experience • Excellent verbal and written communication skills • Solid MS Office skills; strong Excel and research skills are a plus • Great attention to detail

Hours are 9 am — 6 pm with lunch provided!

This is a 6-12 month assignment. Must be available to start ASAP and commit through the end of July.

Please submit your resume for immediate consideration. Also, please note any summer conflicts.

Our client, a Leading Healthcare Company, is actively seeking a proactive Wellness Client Coordinator to join their exciting team in Palo Alto.

In this vital and dynamic role, you will use your stellar customer service and communication skills to be a direct representation of the company and provide positive interactions with the patients. Ideal candidates will be highly passionate about building quality relationships and remain autonomous and professional with daily work duties.

This is an incredible opportunity to grow with a leading company in the industry and provide top-notch service to their clients.

 Responsibilities:

  • Manage concierge services for assigned patients; assist with prescriptions, patient interface, appointments, and follow-ups
  • Warmly greet and help patients with check in/out
  • Schedule appointments and house calls for physicians with corresponding reminders
  • Coordinate and track outside consults, tests, and imaging studies for patients
  • Organize and forward summaries of results and outside consults to physicians and RNs
  • Coordinate authorization for prescriptions and diagnostic exams
  • Organize and manage inventory
  • Upload labs and documentation into Electronic Medical Records
  • Other assigned responsibilities and projects as may be required

 Qualifications:

  • Minimum 2+ years of experience in hotel/hospitality or customer service/retail
  • Bachelor’s degree preferred, preferably in a science or medically related field
  • Enthusiastic about company and work duties
  • Outstanding verbal and written communication skills
  • Proactive, autonomous, and a quick learner
  • High-level of accuracy and follow-up
  • Strong ability to multi-task and self-prioritize in a fast-paced environment
  • Incredible customer service skills
  • Tech savvy with proficient knowledge of Microsoft Office
  • Working knowledge of medical terminology and high-level of confidentiality

 Please submit resume for consideration.

This opportunity offers a highly competitive starting salary, plus 401(k), health benefits, paid time off, and most importantly, the ability to work with great colleagues and a great practice.

 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Global Tech Company, is seeking a professional and autonomous Benefits Administrator to join their innovative office in New York.

 

The Benefits Administrator is committed to providing top-notch service to the employees and can articulate the broader context of the work. Ideal candidates have a keen eye for detail and extensive background with critical thinking. This role requires a high-level of accuracy and extraordinary customer service skills so the perfect candidate will be outcome-oriented and pursue solutions in an empathetic way. This is an exciting opportunity to work with amazing, brilliant and dedicated individuals from around the world!

 

Responsibilities:

  • Serve as first point of contact and on-going resource for employees
  • Manage data integrity and lead benefit administration
  • Identify and solve problems by collecting and analyzing data; proposing research-based solutions
  • Cultivate relationships with benefits brokers, carriers, and vendors
  • Take on additional tasks as needed

 

Qualifications:

  • Minimum 3-5 years of experience managing US benefits; at least 1 year managing benefits
  • Bachelor’s degree preferred
  • Experience with WorkDay
  • Proficient in MS Office
  • Strong ability to effectively analyze and audit data
  • Exceptional written and verbal communication abilities
  • Meticulous attention to detail and high-level of accuracy
  • Results-oriented and deadline-driven approach
  • Strong emotional intelligence, intuition, and hunger to dive into interesting problems

 

Please submit resume for consideration.

Our client, a Leading Import/Export Company in San Mateo County, is actively seeking an enthusiastic Administrative Assistant to support their CEO.

 As the Administrative Assistant you will handle a variety of administrative tasks such as streamlining incoming correspondence, coordinating heavy domestic and international travel, scheduling meetings, preparing reports and presentations, processing expense reports, tracking invoices, and assisting with light personal tasks as needed.

The ideal candidate is a creative problem-solver with the ability to work autonomously with minimal direction.

Qualifications:

  • Bachelor’s degree preferred
  • At least 1-3 years of administrative experience
  • Ability to multitask with accuracy and attention to detail
  • Excellent written and verbal communication skills
  • Proficient in Microsoft Outlook, Word, Excel and PowerPoint
  • Sharp, bubbly, and professional personality
  • Flexible with the ability to remain poised under pressure

 This is an exciting opportunity to partner with a team-oriented firm that values work-life balance and offers excellent growth potential! Please submit your resume to be considered.

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our Client, a Global Consulting Firm with a beautiful Midtown location has an immediate need for an organized and proactive Executive Assistant to support partner and their direct reports.

This is a perfect opportunity for candidates looking to transition into finance or awaiting bar or grad school results. Fantastic corporate culture!

Duties include managing heavy calendars on Outlook, monitoring expenses, coordinating domestic and international travel arrangements, and handling incoming calls and email correspondence.

Candidates must have: • College degree • At least 3+ years of corporate administrative experience • Excellent verbal and written communication skills • Solid MS Office skills; strong Excel and research skills are a plus • Great attention to detail

Hours are 9 am — 6 pm with lunch provided!

This is a 3-4 month assignment. Must be available to start ASAP and commit through the end of MAY

Please submit your resume for immediate consideration.

Our client, a Leading Finance Firm, is seeking an Administrative Office Coordinator to support a team of executives out of their Midtown office. The ideal candidate is a reliable professional with strong organizational, communication, and gatekeeping skills who enjoys working in an administrative support role and has previously supported a small team. This is an amazing opportunity with an immediate start.

This firm fosters a fantastic corporate culture and a fun team atmosphere. Sense of humor and flexible “roll with the punches” attitude are a must.

This role requires heavy calendar management, coordinating ever-changing travel arrangements (both domestic and international), and processing multiple expense reports (experience with Concur a plus!). Advanced proficiency with Excel and PowerPoint are required as this role is also responsible for editing presentations and maintaining important client information and orders.

Qualifications: • Bachelor’s degree is required • At least 3+ years of strong administrative experience, ideally out of corporate • Industry related experience a plus! • Flexibility to work late hours as needed; traditional hours 9am – 6 pm • Not a growth role — must love being in a support role • Advanced proficiency in Mac and MS Office applications, especially Excel and PowerPoint • Ability to maintain professionalism in demanding environment

3 months of temping before converting to perm. Candidates must be available for an immediate start!

Please submit your resume as a Word doc ASAP.

Our client, a Leading Hedge Fund in Midtown Manhattan, is seeking an Assistant to support their Marketing team.

As the Marketing Assistant, you will act as the gatekeeper for a team of busy executives, using your exceptional organizational skills to streamline daily administrative functions as well as take on any additional tasks or special projects. Your ability to balance competing priorities and stay ten steps ahead of the team’s needs will ensure your success in this multifaceted role.

Responsibilities:

  • Manage the team’s calendar and schedule
  • Coordinate meetings; develop and edit presentation materials; provide meeting support
  • Organize heavy travel arrangements
  • Track and submit expenses
  • Balance competing projects and action items
  • Assist with marketing materials and projects, as needed
  • Take ownership of ad hoc tasks and project work

Requirements:

  • At least 2-3 years of administrative experience in a fast-paced environment
  • Highly organized and detail-oriented
  • Exceptional multitasking and time-management skills
  • Collaborative team-player with excellent follow-through
  • Tech savvy with the ability to learn new systems; working knowledge of Salesforce a plus!
  • Outstanding written and verbal communication skills
  • Flexible with the ability to remain calm and collected under pressure
  • Strong proficiency in Microsoft Office programs
  • Willingness and availability to work a flexible schedule and work overtime, as needed

 

This is an exciting opportunity to work with a fun, collaborative environment that offers paid overtime, as well as a generous bonus!

Our client, a Data Analytics Firm, is actively seeking a Recruiting Coordinator to join their team in San Francisco on a part time basis.

As the Coordinator, you will utilize your customer service-oriented approach and organizational skills to ensure that candidates and new employees are set up for success, as well as streamline the recruiting process to maximize efficiency.

This is an exciting part-time opportunity that averages between 20-30 hours per week, and allows for remote work on occasion.

Responsibilities:

  • Managing job posting processes
  • Organizing interview calendars
  • Maintaining recruiting budget
  • Facilitating employee onboarding and orientation
  • Overseeing recruiting programs, processes, and initiatives
  • Ensuring a positive candidate experience throughout the recruitment and selection processes
  • Facilitating candidate communications and outreach
  • Taking on additional duties as needed

Requirements:

  • Previous recruiting coordinator experience required
  • Experience working with engineers
  • Bachelor’s degree preferred
  • Exceptional multitasking and time-management abilities
  • Thorough understanding of the recruiting process
  • Excellent verbal and written communication skills
  • Highly proficient in Microsoft Office Suite programs

Please submit your current resume for consideration!

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

 

Our client, a Top Biotech Hedge Fund in New York City, is seeking an Executive Assistant to support one of their Partners.

The Assistant will take charge of all administrative tasks to ensure seamless office operations and act as the right-hand support to this busy executive. The ideal candidate is a highly organized professional with flexibility to adapt to shifting priorities in a dynamic, fast-paced environment.

Responsibilities:

  • Overseeing calendar management and scheduling
  • Organizing extensive international and domestic travel arrangements
  • Streamlining correspondence; handling incoming calls
  • Preparing for and providing support during high-profile meetings
  • Arranging lunches and dinners with external parties
  • Maintaining updated contact information
  • Filing expense reports
  • Conducting occasional research
  • Providing backup administrative support and assisting with special projects as needed

 

Requirements:

  • Bachelor’s degree
  • Previous experience supporting high-level executives
  • Experience with heavy calendar and travel coordination required
  • Positive, helpful, and collaborative team player
  • Precise attention to detail; high standard of excellence
  • Strong communication and interpersonal skills
  • Poise and grace under pressure
  • Proficiency in Microsoft Office Suite
  • Ability to work overtime or work remotely, as needed

Hours for this position are from 9:30-5:30 with occasional overtime.

This is an exciting opportunity to partner with a company that offers a collaborative work culture, competitive salary, paid overtime, and a generous bonus! Please apply with your resume for immediate consideration.

Our client, a Global Consulting Firm in San Francisco, is looking for a proactive and hardworking Executive Assistant to provide executive-level administrative support to a hardworking Senior Partner and a team of professionals.

As the Executive Assistant you will oversee a range of administrative duties for the Senior Partner including scheduling, document preparation, and phone coverage.

This is an exciting opportunity to partner with a collaborative, team-oriented firm that values work life balance and offers excellent benefits!

Primary duties:

  • Manage heavy calendars
  • Screen and direct calls; respond to and follow-up with routine inquiries
  • Arrange domestic and international travel logistics
  • Prepare time and expense reports
  • Schedule and plan meetings; provide meeting support
  • Process and distribute incoming mail
  • Update and maintain databases
  • Plan, organize, and execute special projects
  • Take on additional responsibilities on an ad hoc basis

 

Qualifications:

  • Bachelor’s degree preferred
  • At least 5+ years’ experience supporting senior executives
  • Excellent written and verbal communication skills; strong phone presence
  • Resourceful and creative problem-solving skills
  • Strong sense of responsibility and accountability
  • Ability to build strong working relationships with a variety of internal and external contacts
  • Masterful multitasking abilities; ability to meet tight deadlines
  • Proficiency in MS Office applications

 

Please apply with your resume to be considered for this position!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

 

Our client, a Leading Non-Profit Group, is seeking a stellar Administrative Assistant to support their innovative Foundation in New York.

In this dynamic role, you will have a strong passion to deliver top-notch support to the office to streamline administrative duties. The ideal candidate thrives in a fast-paced environment and goes above and beyond their role to ensure the office runs in an efficient and effective manner. The Administrative Assistant will be a go-getter and have a high-level of organization, accuracy and communication skills.

This is an exciting opportunity for a candidate who has a strong passion for education and non-profit.

Responsibilities:

  • Managing calendars including scheduling appointments; confirming meetings; coordinating with many high level offices globally
  • Coordinate heavy travel arrangements including booking flights and hotels; obtaining correct documentation and travel visas; managing reservations
  • Screen and monitor incoming calls; assist prospective applicants by answering general inquiries
  • Welcome and register guests in visitor’s system
  • Update admissions recruiting contacts into database
  • Obtain analytical reports and data
  • Track and update expense reports
  • Draft and proof admission memos and letters
  • Take on additional ad-hoc projects

Qualifications:

  • Minimum 2-3+ years of experience in an administrative assistant role; strong interest in non-profit/ education a plus!
  • Strong ability to prioritize tasks and deadlines
  • Outstanding oral and communication skills
  • Proven experience coordinating travel plans
  • Proficient knowledge of Microsoft Office, specifically Outlook and Excel
  • Creative problem solver, collaborative team-player and detail-oriented

Please submit resume for consideration.

Our client, a Leading Consulting Brand, is actively seeking a HRIS Manager to join their team in Menlo Park on a temp-to-perm basis.

In this role, you will oversee the Benefits and HRIS administration to support Human Resources goals and initiatives, and manage day-to-day HRIS processing. Your customer service-oriented mindset and analytical approach to problem solving will ensure your success in this multifaceted position!

Responsibilities:

  • Providing information on company benefits and HR policies; responding to inquiries on policy
  • Processing HR status changes
  • Managing and reports associate data and claim data
  • Overseeing and evaluating Leave of Absence reports
  • Creating and maintaining employee files
  • Facilitating the annual open enrollment process
  • Onboarding new employees
  • Managing system functions and upgrades
  • Maintaining system tracking and verifying technical documentation
  • Providing mentorship to HRIS analysts
  • Spearheading HRIS projects and managing project timelines
  • Taking on additional responsibilities, as necessary

Requirements:

  • At least 2-3+ years of previous HR experience with the desire to grow within the HRIS/Benefits realm
  • Bachelor’s degree preferred
  • Professional Services experience a plus
  • Ability to manage a team and delegate effectively
  • Exceptional interpersonal skills
  • Meticulous and detail-oriented
  • Excellent multitasking and time management skills

Please submit your resume to be considered for this position!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Leading Nonprofit with offices in Alameda, is currently seeking a detail-oriented and process-driven Project Manager to join their team. This hands-on role is perfect for a meticulous individual who is able to work both autonomously and collaboratively to track and meet big-picture objectives.

The Project Manager will lead a small team through the planning, execution, and close-out process of various projects. Superior time-management, organization, and communication skills will be key to success in this position. This role includes travel to camp locations, as well as the chance to work remotely on occasion.

Responsibilities include:

  • Developing and communicating scopes of work and project schedules for assigned projects
  • Coordinating with a variety of internal teams and external contractors and partners
  • Maintaining accurate logs, databases, files, and records
  • Participating in planning and strategy meetings
  • Occasional travel to camp locations
  • Taking on additional responsibilities as assigned

Requirements:

  • At least 2-4 years of Project Management experience
  • Proven ability to lead and manage a team
  • Operations experience required
  • Meticulous attention to detail; sharp sense of organization
  • Collaborative and highly communicative work style
  • Proactive, results-driven mindset

This is a four month contract role. Please apply with your resume to be considered.

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Leading Hedge Fund, is seeking an Administrative Office Coordinator to support a team of executives out of their Midtown office. The ideal candidate is a reliable professional with strong organizational, communication, and gatekeeping skills who enjoys working in an administrative support role and has previously supported a small team. This is an amazing opportunity with an immediate start.

This firm fosters a fantastic corporate culture and a fun team atmosphere. Sense of humor and flexible “roll with the punches” attitude are a must.

This role requires heavy calendar management, coordinating ever-changing travel arrangements (both domestic and international), and processing multiple expense reports (experience with Concur a plus!). Advanced proficiency with Excel and PowerPoint are required as this role is also responsible for editing presentations and maintaining important client information and orders.

Qualifications:

• Bachelor’s degree is required • At least 3+ years of strong administrative experience, ideally out of corporate • Industry related experience a plus! • Flexibility to work late hours as needed; traditional hours 9am – 6 pm • Not a growth role — must love being in a support role • Advanced proficiency in Mac and MS Office applications, especially Excel and PowerPoint • Ability to maintain professionalism in demanding environment

Must be able to start ASAP and commit through the end of MAY

Please submit your resume as a Word doc to be considered.

 

A Prestigious Investment Firm in San Francisco is seeking an organized and process-oriented HR Assistant to take ownership of employee relations issues and practices.

As the Assistant, you will use your sharp eye for detail and outstanding interpersonal skills to conduct investigations, administer contracts, plan new-hire orientations, resolve work-related problems, and support the HR Manager with ad hoc projects and tasks.

You will also:

  • Manage multiple schedules and calendars
  • Coordinate logistics for partner visits, meetings, and conference calls
  • Track expenses, receipts, and payments; prepare and submit expense reports
  • Research legal policies and procedures for hiring and onboarding
  • Assist with internal and external event planning

Requirements:

  • At least 1-4+ year of HR-related experience
  • Bachelor’s degree or equivalent
  • Background as a Recruiting Coordinator is ideal!
  • Independent work ethic with exceptional time-management skills
  • Proficiency in Microsoft Word and Excel
  • Strong sense of urgency and discretion
  • Positive, personable, and professional demeanor

 

This temp-to-perm position is perfect for a savvy and focused HR professional looking to partner with a growing company!

Please submit your resume for immediate consideration.

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

 

Our client, a Cutting-Edge Biotech Company in South San Francisco, is actively seeking a tech-savvy and enthusiastic Executive Assistant to join their corporate office. Great opportunity to work remotely!

As the Executive Assistant, you will support a top-level executive as you manage extensive calendars, coordinate complex international travel logistics, submit expense reports, draft email correspondence, and streamline daily administrative processes and procedures. You will also spearhead exciting special projects and take on additional duties as assigned.

Qualifications:

  • Bachelor’s degree preferred
  • Previous administrative experience supporting C-level executives
  • Must have biotech/pharma experience
  • Exceptional written and verbal communication skills
  • Dynamic, upbeat, and quick-thinking workstyle
  • Ability to thrive in a fast-paced and ever-changing environment
  • Extremely tech savvy; expert proficiency in MS Office

This is an exciting opportunity to partner with an innovative company that offers a competitive salary and a generous bonus! Please apply with your resume for consideration.

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

 

Leading Private Investment Firm in NYC is seeking an experienced Executive/Personal Assistant to support their top C-level Executive.

This role requires heavy personal assistant duties managing home-related matters, in addition to overseeing business-related meeting scheduling, international travel itineraries, expense reports, and special projects including event planning and research.

The ideal candidate will have a Bachelor’s degree and at least 5+ years of professional experience in an administrative capacity, preferably within a home office environment and/or a fast-paced corporate setting. Experience in finance is not required. Strong attention to detail, flexibility, resiliency, the ability to exercise a high level of discretion, and a ‘no job is too small’ attitude are a must.

Core hours are 9 a.m. – 6 p.m. but candidates should be flexible for 24/7 access after hours.

Must be able to start ASAP

Please submit your resume along with a brief cover letter highlighting your previous PA experience supporting a C-level executive.

Our client, a Prominent Hedge Fund, is actively seeking a proactive and sharp Executive Assistant to support the firm’s Public Affairs team in their gorgeous office in Midtown.

 

In this vital role, you will deliver top-notch support to a group of all-star Executives by handling heavy calendars, answering phones, tracking expenses and taking on additional administrative tasks. This opportunity requires a high-level of accuracy and persistence so therefore the ideal candidate will have a genuine interest in public policy and a solid background with executive support.

 

Responsibilities:

  • Manage administrative duties including extensive calendar management, travel planning, and scheduling multiple demands
  • Screen and route incoming calls, manage correspondence and maintain daily schedule
  • Serve as a gatekeeper and prioritize various parties appropriately
  • Take on additional special projects on an ad hoc

 

Qualifications:

  • Bachelor’s degree required
  • Minimum 3-5+ years of executive support experience in a demanding environment; background in financial services a plus!
  • Sophisticated problem solver, goal-oriented work ethic and upbeat attitude
  • Prioritize responsibilities in a fast-paced environment
  • Confidential, collaborative and proactive demeanor
  • Proficient knowledge of Microsoft Office, specifically Excel
  • Superb organization and time management skills
  • Outstanding interpersonal and communication skills

 

Please submit resume for consideration.

An Entrepreneurial Husband and Wife are currently seeking a polished and professional Executive/Personal Assistant to support each of them in their business and personal endeavors. A motivated, meticulous, and results-driven individual with a high level of integrity will thrive in this fast-paced opportunity.

 

The Assistant will serve as the gatekeeper and trusted right arm to each entrepreneur, interfacing with prominent clients and vendors, as well as managing all personal and business affairs. The ideal candidate is therefore highly versatile, with the ability to quickly shift priorities and balance competing action items.

 

Responsibilities:

  • Manage heavy personal, professional, and family calendars
  • Schedule a variety of meetings and appointments
  • Act as a liaison with vendors on the principal’s behalf
  • Coordinate with family members, nannies, household staff, and other personal contacts
  • Facilitate extensive domestic and international travel; arrange private jet travel; create detailed travel itineraries and agendas
  • Assist with packing and trip preparation
  • Run errands and make purchases
  • Collaborate on special projects; handle additional duties, assignments, and personal requests as needed

 

Qualifications:

  • Proven track-record of high-level administrative and/or personal support experience
  • Strong calendar management, travel, and event planning experience
  • Fantastic communication skills; ability to draft, edit, and proofread with precision
  • A creative writing background a plus
  • Meticulous attention to detail; outstanding time-management skills
  • Helpful and enthusiastic with a “no task is too big or too small” attitude
  • Poise under pressure; ability to meet tight deadlines
  • Must have valid driver’s license
  • Proficiency in MS Office Suite

 

Hours are 8:30 am to 5:30 pm or 9:00 am to 6:00 pm.  This role will rarely call for weekend or evening work.

 

Competitive compensation commensurate with experience plus bonus eligibility.

 

Please submit your resume for consideration.

Our client, an Innovative Real Estate Complex with offices in Brooklyn, is actively seeking an Executive Assistant to support their Director of Leasing.

The Executive Assistant will provide top-notch administrative support to the busy Director and streamline office operations. Your customer service-oriented mindset and ability to balance competing priorities in a fast-paced environment will ensure your success in this multifaceted role!

Responsibilities:

  • Maintain busy executive calendars
  • Coordinate travel arrangements and itineraries
  • Organize and prepare for meetings; set up catering orders
  • Facilitate executive correspondence
  • Track invoices and expenses
  • Take on additional projects, as necessary

Requirements:

  • At least 3 years of experience supporting executives
  • Bachelor’s degree or equivalent
  • Working knowledge of Microsoft Office programs
  • Exceptional verbal and written communication skills
  • Ability to demonstrate professionalism and discretion
  • Strong multitasking and time management skills

 

Hours are Monday through Friday, 8:30 AM – 5:30 PM.

 This company offers a competitive salary and room for growth! Please submit your resume to be considered.

Our client, a Leading Startup in San Francisco, has an immediate need for an Administrative/Recruiting Assistant to join their offices.

As the Administrative/Recruiting Assistant, you will provide top-notch support to a team of busy executives, as well as assisting the hiring team. You will showcase your outstanding scheduling and organizational skills as you ensure seamless office operations, as well as coordinate logistics for candidate interviews.

Responsibilities:

  • Maintaining busy calendars for executives and candidate interviews
  • Organizing executive travel and itineraries
  • Communicating with candidates
  • Managing the company tracking system for candidates
  • Supporting the hiring team with additional tasks such as posting jobs, and onboarding new employees

Requirements:

  • At least 2 years of administrative experience in a fast-paced environment
  • Outstanding ability to multitask and manage competing priorities
  • Proficient in Google Docs, Calendar, and Gmail
  • Exceptional organizational skills
  • Strong interpersonal skills
  • Background in recruiting or customer support a plus!

This is an exciting temp-to-perm opportunity! Please submit your resume to be considered.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Prestigious Retail Company in San Francisco, is currently seeking a proficient Purchasing Coordinator to join their successful team!

The Purchasing Coordinator will preserve the acquisition of company supplies and equipment and ensure that vital inventory is kept in stock.

The ideal candidate is a creative problem solver who possesses strong organizational skills and thrives in a fast-paced workspace.

Responsibilities

  • Oversee daily administrative tasks for the waste management program
  • Coordinate with global divisions to ensure that project statuses are met and payments are processed/up-to-date
  • Organize and process invoices: domestic, international, and waste management
  • Coordinate the store calendar and apply modifications as requested by vendors
  • Ad hoc administrative duties

Qualifications

  • Previous related experience
  • Excellent written and verbal communication skills
  • Detail-oriented, collaborative, unflappable
  • Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint)
  • Ability to remain poised and professional under pressure

Please submit your current resume for consideration.

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Our client, a Leading Venture Capital Firm, is actively seeking a highly organized Executive Assistant to join their office in Menlo Park.

As the Executive Assistant, you will provide top-notch administrative support to the busy Managing Director as you ensure seamless office operations. The ideal candidate for this position is a proactive self-starter with the ability to manage competing priorities in a fast-paced environment.

Typical Responsibilities include:

  • Managing busy calendars and coordinating travel itineraries
  • Preparing correspondence and presentations for review
  • Screening and directing phone calls
  • Maintaining up-to-date contacts for the firm
  • Communicating with cross-functional teams on project progress
  • Completing expense reports
  • Taking on additional duties, as necessary

Requirements:

  • At least 7 years of executive support experience
  • Bachelor’s degree required
  • Previous experience in financial services preferred
  • Willingness to work a flexible schedule, as needed
  • Professional and discrete regarding confidential information
  • Exceptional written and verbal communication skills

 

This is an exciting temp-to-perm opportunity to partner with a leading firm. Please submit your resume to be considered!

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

 

Our client, a Prominent Hedge Fund, is actively seeking a proactive and sharp Executive Assistant to support the Partner of the Firm and Managing Director in their New York office.

 

This is an exciting opportunity to work for two incredible Executives who value their employees. Ideal candidates will have a keen eye for detail and passion to deliver top-notch support in the role. The office environment is fast-paced but rewarding so therefore we are looking for a candidate who is a jack of all trades.

 

Responsibilities:

  • Manage extensive calendars, travel planning and scheduling appointments and other demands
  • Develop and adhere to processes for screening and routing incoming calls, managing correspondence, and maintaining daily schedule
  • Serve as gatekeeper by prioritizing various parties appropriately
  • Take on additional special projects as needed

 

Qualifications:

  • Minimum 3-10+ years of executive assistant experience; background in finance or tech a plus!
  • Bachelor’s degree required!
  • Tech savvy with proficient knowledge of MS
  • Miraculous organizational and time management skills
  • Outstanding oral and written communication skills
  • Collaborative team-player, creative problem solver, works well under pressure
  • Confidential, outgoing and proactive demeanor

 

Please submit resume for consideration.

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